LIST OF INFORMATION REQUIRED FOR COMPLETION OF SURVEILLANCE REPORTS REGARDING SIGHTINGS AND DETECTIONS OF FISHING VESSELS
ANNEX VISupplementary provisions
ANNEX VI LIST OF INFORMATION REQUIRED FOR COMPLETION OF SURVEILLANCE REPORTS REGARDING SIGHTINGS AND DETECTIONS OF FISHING VESSELS General information 1. Surveillance report reference 2. Date and time of sighting or detection (UTC) 3. Originating Member State and/or the name of the competent authority 4. Type and identification of the surveillance craft 5. Position and location of the surveillance craft at the time of sighting or detection Details of the fishing vessel 6. Flag State 7. Name 8. Registration port and external registration number 9. International radio call sign 10. CFR number or, if not applicable, the IMO number or other unique vessel identifier of the fishing vessel 11. Description 12. Type 13. Initial position and location at the time of sighting or detection 14. Initial heading and speed at the time of sighting or detection 15. Activity Other information 16. Sighting or detection mean 17. Contact with the fishing vessel 18. Details of communication with the fishing vessel 19. Maritime Mobile Service Identity (MMSI), if applicable 20. Record of sighting or detection, including any available pictures, videos and vessel position data 21. Infringements or observations 22. Comments 23. Attachments 24. Reporting official and signature Instructions for completing the surveillance reports 1. Submit as comprehensive information as possible. 2. Position in latitude and longitude and detailed location (ICES division, GFCM geographical sub-area, NAFO, NEAFC or CECAF sub-area, FAO area, sub-area, and division and at land, port). 3. Flag State, fishing vessel name, registration port, external registration letters and numbers, IRCS and IMO number or, if not applicable, other unique vessel identifier of the fishing vessel: to be obtained from what is seen or detected of, or regarding, the fishing vessel or from radio contact with the fishing vessel, or obtained upon verification with official sources (in all cases, the source of the information must be reported). 4. Description of the fishing vessel (if observed visually): distinguishing markings as applicable: state whether the name and port of registration of the fishing vessel was visible or not. Record hull and superstructure colours, number of masts, and position of bridge and funnel length, etc. 5. Type of fishing vessel and gears as sighted: e.g. long liner, trawler, tug, factory ship, carrier ship (FAO international standards statistical classification of fishing vessels and gears sighted, including their technical characteristics, where relevant). 6. Activity of the sighted or detected fishing vessel as applicable: report for each activity if the vessel was fishing, setting fishing gear, hauling, transhipping, transferring, towing, transiting, anchoring or any other activities (to be detailed) including date, time, position, heading and speed of the fishing vessel for each activity. 7. Sighting or detection mean as applicable: detail of how sighting or detection was made such as visual, VMS, including vessel monitoring device, radar, radio traffic or other surveillance means (to be detailed). 8. Contact with the fishing vessel: state if a contact was made (YES/NO) and the communication means (radio or other, to be detailed). 9. Details of communication: summarise any communication with the fishing vessel with indication of the name, nationality, position given by the person(s) contacted on board of the sighted/detected vessel. 10. Record of sighting or detection: indicate if the sighting or detection was recorded by photograph, video, audio, or written report. 11. Comments: report any other comments. 12. Attachments: if available, provide the list of attached evidence including, but not limited to, photographs, videos, satellite imagery, and sketch of the vessel (draw the profile of the fishing vessel, indicating any distinguishing structures, profile, masts, and markings that could be used for identification). Detailed instructions to be used for completing the reports are available on the Master Data Register page of the European Commission Fisheries website. Rules for the electronic exchange of surveillance reports For the electronic exchange of surveillance reports, the XML Schema Definition is available on the Master Data Register page of the European Commission Fisheries website. Implementation documents to be used for the exchange are also available on this website.