Computer system for data exchange
For the purpose of Articles 65 and 75 of the basic Regulation, a computer system for exchange of data shall be established as a tool for the exchange of all data relating to the operational programme.
The exchange of data between each Member State and the Commission shall be carried out using that computer system, established by the Commission, which permits the secure exchange of data between the Commission and each Member State.
The Member States shall be involved in the further development of the computer system for data exchange.
The content of computer system for data exchange
1. The computer system for data exchange shall contain information of common interest to the Commission and the Member States, and at least the following data necessary for financial transactions:
(a)
the financing plan for operational programmes in accordance with the model set out in Part B of Annex I;
(b)
statements of expenditure and applications for payment in accordance with the model set out in Annex IX;
(c)
the annual statement on withdrawn and recovered amounts and pending recoveries in accordance with the model set out in Annex X;
(d)
annual forecasts of likely applications for payment in accordance with the model set out in Annex XIII;
(e)
the financial section of the annual and final reports on implementation in accordance with the model set out in point 3.3 of Annex XIV.
2. In addition to paragraph 1, the computer system for data exchange shall contain at least the following documents and data of common interest enabling monitoring to be carried out:
(a)
the national strategic plan referred to in Article 15 of the basic Regulation;
(b)
the operational programme, including any revisions of it in accordance with the model set out in Part A of Annex I;
(c)
the Commission decision concerning the contribution of the EFF;
(d)
the annual and final reports on implementation in accordance with the model set out in Annex XIV;
(e)
the audit strategy in accordance with the model set out in Annex V;
(f)
the description of management and control system in accordance with the model set out in Part A of Annex XII;
(g)
the reports and opinions of audits in accordance with the models set out in Annexes VI, VII, VIII and Part B of Annex XII and correspondence between the Commission and each Member State;
(h)
the statements of expenditure concerning partial closure in accordance with the model set out in Annex XI;
(i)
the annual statement on withdrawn and recovered amounts and pending recoveries in accordance with the model set out in Annex X.
3. The data referred to in paragraphs 1 and 2 shall, where applicable, be transmitted in the format given in the Annexes.
Functioning of the computer system for data exchange
1. The Commission and the authorities designated by the Member State pursuant to the basic Regulation as well as the bodies to which that task has been delegated shall record into the computer system for data exchange the documents for which they are responsible and any update thereto, in the required format.
2. Member States shall centralise and submit to the Commission requests for access rights to the computer system for data exchange.
3. Exchanges of data and transactions shall bear an electronic signature as defined in Article 2(1) of Directive 1999/93/EC. The Member States and the Commission shall recognise the legal effectiveness and admissibility of the electronic signature used in the computer system for data exchange as evidence in legal proceedings.
4. The cost of developing the computer system shall be financed by the general budget of the European Communities under Article 46(1) of the basic Regulation. Any costs of an interface between the common computer system for data exchange and national, regional and local computer systems and any costs of adapting national regional and local systems to requirements under the basic Regulation shall be eligible under Article 46(2) of that Regulation.
Transmission of data through the computer system for data exchange
1. The computer system for data exchange shall be accessible to the Member States and the Commission either directly or via an interface for automatic synchronisation and recording of data with national, regional and local computer management systems.
2. The date taken into account for the forwarding of documents to the Commission shall be the date on which the Member State records the documents into the computer system for data exchange.
3. In cases of force majeure , and in particular of malfunctioning of the computer system for data exchange or a lack of a lasting connection, the Member State concerned may forward to the Commission the documents required by the basic Regulation in hard copy, in accordance with the model forms set out in Annex I and Annexes V to XIV to this Regulation. As soon as the cause of force majeure ceases, the Member State shall record the corresponding documents into the computer system for data exchange without delay. By way of derogation from paragraph 2, the date to be taken into account for submission shall be deemed to be the date of submission of the documents in hard copy.
Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.
