ANNEX XSupplementary provisions
ANNEX X DATA EXCHANGE FORMAT AND PROTOCOLS A. Data exchange format 1. Data characters shall be in accordance with ISO 8859.1. 2. Each data transmission shall be structured as follows: a double slash (“//”) and the characters “SR” indicate the start of a message; a double slash (“//”) and field code indicate the start of a data element; a single slash (“/”) separates the field code and the data; pairs of data are separated by space; the characters “ER” and a double slash (“//”) indicate the end of a record. B. Data exchange protocols Data exchange protocols for electronic data transmission of reports and messages between Member States and the Secretary shall be duly tested. C.1 Format for electronic exchange of fisheries monitoring, inspection and surveillance information Category Data Element Field code Type Contents Definitions System Details Start Record SR Indicates start of the record End Record ER Indicates end of the record Return Status RS Char*3 Codes ACK / NAK = Acknowledged / Not Acknowledged Return Error Number RE Num*3 001 – 999 Codes indicating errors as received at operation centre) Message Details Address destination AD Char*3 ISO-3166 Address Address of the party receiving the message, “XNE” for NEAFC From FR Char*3 ISO-3166 Address Address of the transmitting party, (Contracting Party) Type of Message TM Char*3 Code First three letters of the message type Sequence Number SQ Num*6 NNNNNN Message serial number Record Number RN Num*6 NNNNNN Serial number of the record in the relevant year Record Date RD Num*8 YYYYMMDD Year, month and date Record Time RT Num*4 HHMM Hours and minutes in UTC Date DA Num*8 YYYYMMDD Year, month and date Time TI Num*4 HHMM Hours and minutes in UTC Cancelled report CR Num*6 NNNNNN Number of the report to be cancelled Year of the report to be cancelled YR Num*4 NNNN Year of the report to be cancelled Vessel Registration Details Radio Call Sign RC Char*7 IRCS Code International Radio Call Sign of the vessel Vessel name NA Char*30 Name of the vessel Ext. registration XR Char*14 Side Number of the vessel or IMO number in the absence of a side number Flag State FS Char*3 ISO-3166 State of registration Contracting Party internal reference number IR Char*3 ISO-3166 Unique vessel number attributed by the flag State following to registration Num*9 + max. 9N Port Name PO Char*20 Port of registration of the vessel Vessel Owner VO Char*60 Name and address of the vessel owner Vessel Charterer VC Char*60 Name and address of the vessel charterer Vessel Character Details Vessel capacity VT Char*2 “OC”/“LC” According to:“OC” OSLO 1947 Convention /“LC” LONDON ICTM-69 Unit Num*4 Tonnage Capacity of the vessel in metric tons Vessel Power VP Char*2 0-99999 Indication of which measurement unit applies "HP" or "KW" Unit Num*5 Total main engine power Vessel Length VL Char*2 “OA”/“PP” Unit “OA” length overall, “PP” length between perpendiculars Num*3 Length in meters Total length of the vessel in meters, rounded to the nearest whole meter Vessel Type TP Char*3 Code As listed in Part A of Annex XI Fishing Gear GE Char*3 FAO Code International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI) Licence Details Date of issuing IS Num*8 YYYYMMDD Date of Authorisation to fish for one or more regulated species Regulated Resources RR Char*3 FAO Species Code FAO Species Code for the regulated resource Start Date SD Num*8 YYYYMMDD Date on which the validity of the authorisation/suspension commences End Date ED Num*8 YYYYMMDD Expiry date of the validity of the authorisation to fish for the regulated resource Limited Authorisation LU Char*1 “Y” or “N” to indicate whether a limited authorisation is valid or not Relevant Area RA Char*6 ICES Code Area(s) prohibited Species Name SN Char*3 FAO Species Code Prohibited species Activity Details Latitude LA Char*5 NDDMM *WGS-84) e.g. //LA/N6235 = 62°35′ North Longitude LO Char*6 E/WDDDMM (WGS-84) e.g. //LO/W02134 = 21°34′ West Latitude (decimal) LT Char*7 +/-DD.ddd 1 Value negative if latitude is in the southern hemisphere 1 (WGS84) Longitude (decimal) LG Char*8 +/-DDD.ddd 1 Value negative if longitude is in the western hemisphere 1 (WGS84) Trip Number TN Num*3 001-999 Number of the fishing trip in current year Days Fished DF Num*3 1 – 365 Number of days the vessel spent in the Regulatory Area during the trip Predicted Date PD Num*8 YYYYMMDD Estimated date UTC for future event Predicted Time PT Num*4 HHMM Estimated time UTC for future event Weekly catch CA The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last “Catch” report, in pairs as needed. Species Char*3 FAO species code Quantity Num*7 0-9999999 Quantity onboard OB Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed Species Char*3 FAO Codes Quantity Num*7 0-9999999 Transferred species KG Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A. Species Char*3 FAO Codes in pairs Quantity Num*7 0-9999999 Transhipped From TF Char*7 IRCS Code International Radio Call Sign of the donor vessel Transhipped To TT Char*7 IRCS Code International Radio Call Sign of the receiving vessel Coastal state CS Char*3 ISO-3166 Coastal state Port Name PO Char*20 Name of the actual port Reporting Details Catch CA Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed Species Char*3 FAO species code Quantity Num*6 0-9999999 Cumulative catch CC Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed Species Char*3 FAO species code Quantity Num*6 0-9999999 Relevant Area RA Char*6 ICES/NAFO Codes Code for the relevant fishing area Zone ZO Char*3 ISO-3166 The code for a Contracting Party’s zone Year and month YM Num*6 YYYYMM The relevant year and month of reporting Surveillance/ Observed details Latitude LA Char*5 NDDMM (WGS-84) e.g. //LA/N6535 = 65°35′ North Longitude LO Char*6 E/WDDDMM (WGS-84) e.g. //LO/W02134 = 21°34′ West Speed SP Num*3 Knots * 10 e.g. //SP/105 = 10,5 knots Course CO Num*3 360° degree scale e.g. //CO/270 = 270° Activity AC Char*3 Activity code First 3 characters of the activity, see Part B of Annex XI Means of Surveillance MI Char*3 NEAFC Code “VES” = surface vessel, “AIR” = fixed wing aircraft, “HEL” helicopter Assigned Inspector CP ID AI Char*7 NEAFC Code ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed Observation Ser. No. OS Num*3 0 - 999 Serial number of the observation during relevant patrol in the Regulatory Area Date of sighting DA Num*8 YYYYMMDD Date when the vessel is sighted Time of sighting TI Num*4 HHMM Time in UTC when the vessel is sighted Object Identification OI Char*7 IRCS Code International Radio Call Sign of the sighted vessel Photography PH Char*1 Was there a photography taken, “Y” or “N” Free Text string MS Char*255 Free text area C.2 Field codes used in Annexes, but not used in the electronic exchange of data between the NEAFC Secretary and the Contracting Parties Category Data Element Field code Type Contents Definitions Logbook Daily catch CD The total catch retained on board by species of the number of fishing operations per 24 hours period Species Char*3 FAO species code FAO species code for species listed in Annex II Quantity Num*7 0-9999999 Live weight in kilogrammes Total number of hauls/fishing operations during the day FO Num*6 0-999999 Number of fishing operations per 24 hours period Catch discarded RJ Quantity caught and discarded by species Species Char*3 FAO species code FAO species code Quantity Num*7 0-9999999 Live weight in kilogrammes Transmission used TU Name of radio station through which the report is transmitted Masters name MA Char*30 Name of master Production logbook Quantity produced QP Quantity produced by species per day Species name FAO species code Quantity Total product weight in kilogrammes Product form Product form code (Part E of Annex XI) Quantity Product weight in kilogrammes Product form code and weight of the product: use as many pairs as needed to cover all products Cumulative production of the period AP Total quantity produced since the entry into the Regulatory Area by species Species name FAO species code Quantity Total product weight in kilogrammes Product form Product from code (Part E of Annex XI) Quantity Product weight in kilogrammes Product form code and weight of the product: use as many pairs as needed to cover all products Product code PR Char*1 Product code Part E of Annex XI Type of packing TY Char*3 Type of packing Part F of Annex XI Unit weight NE Net product weight in kilogrammes Number of units NU Number of units packed C.3 Field codes described in C.1 or C.2 listed alphabetically Field code Data element Used in report or message AC Activity OBS AD Address destination All AI Assigned Inspector SEN AP Cumulative production of the period Production logbook CA Catch REP, JUR ,CAT, COX, Logbook CC Cumulative catch REP, JUR, Logbook CD Daily catch Logbook CO Course OBS CR Cancelled report CAN CS Coastal state POR DA Date COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET DF Days Fished CAT, COX ED End Date LIM, AUT ER End Record All FO Total number of hauls / fishing operations during the day Logbook FR From All FS Flag State NOT, OBS GE Fishing Gear NOT, Logbook IR Contracting Party internal reference number NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook IS Date of issuing AUT KG Transferred species TRA, POR, Logbook LA Latitude COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook LG Longitude (decimal) POS, ENT LO Longitude COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook LT Latitude (decimal) POS, ENT LU Limited Authorisation NOT MA Masters name Logbook, Production logbook MI Means of Surveillance SEN, SEX MS Free Text string OBS NA Vessel name NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook NE Unit weight Production logbook NU Number of units Production logbook OB Quantity onboard COE, POR, Logbook OI Object Identification OBS OS Observation Ser. No. OBS PD Predicted Date TRA, POR PH Photograph OBS PO Port Name NOT, POR PR Product code Production logbook PT Predicted Time TRA, POR QP Quantity produced Production logbook RA Relevant Area REP, JUR, LIM, Logbook RC Radio Call Sign All RD Record Date All RE Return Error Number RET RJ Catch discarded Logbook RN Record Number All RR Regulated Resources AUT, SUS RS Return Status RET RT Record Time All SD Start Date WIT, LIM, AUT, SUS SN Species name Production logbook, LIM SP Speed OBS SQ Sequence Number COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN SR Start Record All TF Transhipped From TRA, Logbook TI Time All TM Type of Message All except Logbook and Production logbook TN Trip Number ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook TP Vessel type NOT, OBS TT Transhipped To TRA, Logbook TU Transmission used Logbook TY Type of packing Production logbook VC Vessel Charterer NOT VL Vessel Length NOT VO Vessel Owner NOT VP Vessel Power NOT VT Vessel capacity NOT XR Ext. registration NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS YM Year and month REP, JUR YR Year of the report cancelled CAN ZO Zone JUR D. 1 Structure of reports and messages as laid down in Annex III when forwarded by Member States to the NEAFC Secretary Where appropriate, each Member State shall retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments: — the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE); — the data elements “record date” (RD), “record time” (RT), “record number” (RN) and “from” (FR) shall be inserted. D. 2 Return messages If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received. a) Return message format: Data Element Field Code Mandatory/Optional Remarks Start Record SR M System detail; indicates start of record Address AD M Message detail; destination, Contracting Party sending the report From FR M Message detail; XNE is NEAFC (who is sending the return message) Type of message TM M Message detail; message type RET for return message Sequence number SQ O Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received. Radio call sign RC O Reporting detail; international radio call sign of the vessel, copied from the report which is received. Return Status RS M Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK) Return error number RE O Reporting detail; number showing the type of error. See table b)for return error numbers Record number RN M Reporting detail; record number of the report/message which is received Date DA M Message detail; date of transmission of the RET message Time TI M Message detail; time of transmission of the RET message End of Record ER M System detail; indicates end of the record b) Return error numbers: Subject/Annex Errors Error cause Follow-up action required Accepted Communication 101 Message is unreadable 102 Data value or size out of range 104 Mandatory data missing 105 This report is a duplicate and has got the status Not Acknowledge (NAK), because this was the status when received earlier 106 Unauthorised data source 150 Sequence error 151 Date / Time in the future 155 This report is a duplicate and has got the status Acknowledge (ACK), because this was the status when received earlier Annex I 250 Attempt to re-Notify a vessel 251 Vessel is not Notified 252 Species not AUT, or LIM or SUS Annex III 301 Catch prior to Catch on Entry 302 Transhipment prior to Catch on Entry 303 Catch on Exit prior to Catch on Entry 304 No Position received (CAT, TRA, COX) 350 Position without Catch on Entry Annex VIII 401 Surveillance Exit prior to Surv. Entry 450 Observation without Surv. Entry 451 Inspectors or insp. craft not notified