ANNEX VISupplementary provisions
ANNEX VI SURVEILLANCE AND SIGHTING REPORTS A. NEAFC sighting report Data Element Code Mandatory/Optional Remarks Start record SR M System detail; indicates start of record Address AD M Message detail; destination, “XNE” for NEAFC From FR M Message detail; address of the transmitting party (Contracting Party) Record Number RN M Message detail; serial number in current year Type of Message TM M Message detail; message type, “OBS” as Observation report Radio call sign RC M Surveillance detail; international radio call sign of the surveillance craft Record Date RD M Message detail; date of transmission Record Time RT M Message detail; time of transmission Observation Serial Number OS M Surveillance detail; observation serial number Date DA M Surveillance detail; date when vessel sighted Time TI M Surveillance detail; time when vessel sighted Latitude LA M Surveillance detail; latitude when vessel sighted Longitude LO M Surveillance detail; longitude where vessel sighted Object Identification OI M Vessel registration detail; radio call sign of the sighted vessel External Registration Number XR M Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number Vessel Name NA O Vessel registration detail; name of the sighted vessel Flag State FS M Vessel registration detail; flag state of the sighted vessel Vessel Type TP O Vessel characteristics; type of the sighted vessel Speed SP O Surveillance detail; speed of the sighted vessel Course CO O Surveillance detail; heading of the sighted vessel Activity AC M Surveillance detail; activity of the sighted vessel Annex XI (B) Photograph PH M Surveillance detail; was there a photograph taken of the sighted vessel, “Y” or “N” Comments MS O Surveillance detail; free text to complete the report End of record ER M System detail; indicates end of an individual record Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel. If positive identification is not possible the reason shall be specified in the comments field. B. NEAFC surveillance report CONTRACTING PARTY … ASSIGNED INSPECTION CRAFT: TYPE … CALL SIGN … NEAFC REFERENCE … ASSIGNED INSPECTORS: NAME … NEAFC REFERENCE … NAME … NEAFC REFERENCE … A. PATROL A1 PATROL ARRIVING IN RA : DATE … TIME … UTC LATITUDE … LONGITUDE … A2 PATROL LEAVING RA : DATE … TIME … UTC LATITUDE … LONGITUDE … A3 EQUIPMENT USED TO DETERMINE POSITION : … B. OBSERVATIONS B1 B2 B3 B4 B5 B6 B7 B8 B9 B10 B11 B12 N o Date Time UTC Position Vessel sighted ( 1 ) IRCS/external marking Flag State Heading/Speed Typeof vessel Activity Photo N o Infringement or Observation Latitude Longitude Authorised Inspector(s) signature … Signature … ( 1 ) Identification (name/number)