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Co-operative Societies Act 1979 PART 5 — ORGANISATION AND MANAGEMENT OF SOCIETIES

s 50–s 65A · 19 sections

Compiled from an official source version. Later amendments or repeals may not be reflected; the official text prevails. · Read the official text ↗

General meeting

s 50

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50. The supreme authority of a society is vested in the general meeting of its members, at which every member has a right to attend and to vote.

Meeting of delegates

s 51

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51.—(1) Despite section 50, if a primary society has more than 3,000 members, the general meeting of members may be replaced by a meeting of delegates, each delegate representing a certain number of individual members. (2) All provisions of this Act referring to general meetings of members include a reference to meetings of delegates. (3) Every individual person who is a member of a society may be eligible for election as a delegate. (4) The meeting of delegates must consist of at least 20 delegates, elected from among the members. (5) The delegates may not vote by proxy. (6) The society must make by-laws specifying the method by which the delegates are elected and the number of individual members represented by each delegate and the term of office of the delegates. (7) The Registrar may, on application by a primary society with less than 3,000 members, allow the society to replace the general meeting of members by a meeting of delegates, if for any special reason the Registrar thinks fit to do so.

First meeting

s 52

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52.—(1) Every society must within 3 months after receipt of the notice of registration, unless the time is extended by the Registrar, hold a first meeting of its members. (2) The business of the first meeting must include the election of officers who must serve until the first annual general meeting and are eligible for re-election.

Annual general meeting

s 53

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53.—(1) Every society must convene an annual general meeting within 6 months after the end of the society’s financial year or such longer period as the Registrar may allow in a particular case.[3/2018] (2) Every society —(a) must provide in its by‑laws for an annual general meeting to be convened in accordance with subsection (1) by its committee of management, and to be held as soon as practicable; and (b) may also provide in its by‑laws for other general meetings.[3/2018] (3) Unless the by-laws provide for a longer period, a notice of every general meeting must be sent to each member, and each delegate entitled to attend the general meeting, at least 15 clear days before the date of the meeting.[Act 17 of 2024 wef 18/07/2024] (4) The notice must state the matters for discussion and the resolutions to be proposed and no other subject may be discussed without the consent of the majority of the members present and voting at the general meeting.[3/2018] (5) A copy of each of the following documents must be made available to every member, and to every delegate entitled to attend the general meeting, at least 15 clear days, or such longer period as may be provided for in the society’s by‑laws, before the date of the meeting:(a) the society’s annual report, audited financial statements and audit report mentioned in section 34(1), including every document required under this Act to be attached to those reports and statements; (b) such other document as the Registrar thinks necessary and directs to be made available.[3/2018]

Functions of annual general meeting

s 54

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54. The functions of the annual general meeting of a society are —(a) to consider and confirm the minutes of the last annual general meeting and of any other intervening general meeting; (b) to consider the auditor’s report, the reports of the committee of management and any report made by the Registrar or the Registrar’s representative; (c) to approve the financial statements; (d) to consider and resolve the manner in which any available net surplus is to be distributed subject to the provisions of this Act and the by-laws;[Act 17 of 2024 wef 18/07/2024] (da) to consider and resolve the distribution of dividends or payment of honoraria from any reserves for which the approval of the Registrar under section 72A has been obtained;[Act 17 of 2024 wef 18/07/2024] (db) to consider and resolve the payment of any honorarium, allowance or other benefit to members of the committee of management;[Act 17 of 2024 wef 18/07/2024] (e) to consider and adopt any amendments to the by-laws; (f) to elect or remove members of the committee of management; (g) to appoint the auditors of the society; (h) to consider and determine the maximum amount the society may borrow; and (i) to transact any other general business of the society of which due notice has been given to members.[3/2018]

Extraordinary general meeting

s 55

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55.—(1) An extraordinary general meeting of a society may be convened at any time by the committee of management of the society, except that at least 7 clear days’, and in the case of a proposed amendment to by-laws at least 15 clear days’, written notice of the meeting and of the subjects on the agenda for discussion have been sent to each member or delegate (as the case may be) or given as provided in the by-laws. (2) An extraordinary general meeting of a society must be convened by the committee of management on receipt of a requisition for such a meeting signed by at least 20% or 60 of the members or delegates of the society, whichever is the less, stating the objects of the meeting. (3) If the committee of management fails to convene a meeting in accordance with subsection (2) within one month after receiving the requisition for the meeting, the members making the requisition have power to convene the meeting themselves by notice to all members of the society stating the objects of the meeting and the fact that the committee of management has failed to convene the meeting.[3/2018] (4) The Registrar or the Registrar’s representative may at any time convene a special general meeting of a society and may also direct what matters are to be discussed at the meeting.

Quorum at general meeting

s 56

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56.—(1) No business may be transacted at any general meeting unless a quorum of members or delegates is present. The quorum necessary for such transaction is 20% or 30 of all members or delegates qualified to vote, whichever is the less. (2) If a quorum is not present within 30 minutes after the time fixed for a general meeting, the members or delegates present form a quorum, except that —(a) a general meeting with such reduced quorum does not have the power to amend the by-laws; and (b) any resolution passed at the meeting is not valid unless it is passed with a majority of two-thirds of the members or delegates present.

Voting at general meeting

s 57

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57.—(1) Subject to this Act or in the by-laws, a question referred to the members or delegates present at a general meeting must be decided by a majority of votes. (2) In the case of an equality of votes, the motion is held to be lost. (3) The chairperson has no casting vote. (4) In the case of election or removal of officers, voting shall be by secret ballot. (5) Where it is provided in this Act or in the by-laws that a resolution is passed by at least a prescribed majority of the members present and voting at a general meeting and where the members consist of individual persons and institutions with different voting powers as laid down in the by-laws, the resolution is deemed to be passed if at least the prescribed majority of the total number of votes at the disposal of the members are cast in favour of the resolution.

Minutes of general meeting

s 58

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58.—(1) The committee of management of a society must —(a) endorse the minutes of each general meeting of the society within 60 days after the date on which that general meeting is held; and (b) after the minutes of any general meeting of the society have been considered and confirmed at an annual general meeting of the society, cause those minutes to be entered in the minute book within 30 days after the date on which that annual general meeting is held.[3/2018] (2) The minutes of the general meeting must contain —(a) the number of members and delegates present at the meeting; (b) the name of the chairperson who presided at the meeting; (c) the time the meeting commenced and ended; and (d) all resolutions and decisions made at the meeting.[3/2018] (3) The minutes of each meeting must be read or taken as read if previously circulated at the next meeting and, if confirmed or after amendment, signed by the chairperson of that meeting and the secretary, and when so signed are evidence of anything contained therein.

Constitution of committee of management of society

s 59

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59.—(1) Every society must have a committee of management consisting of not less than 5 and not more than 30 individuals (each of whom need not be a member of the society), and the members of the committee of management must —(a) include the chairperson, secretary and treasurer, who must be elected by the members of the committee of management from among themselves or by the members of the society at a general meeting; and (b) where the society is a credit society, comprise at least a majority of individuals who are independent of the credit society in the manner prescribed.[3/2018] (2) A motion for the election of 2 or more individuals as members of the committee of management by a single resolution at a general meeting must not be made unless a resolution that it be so made has first been agreed to by the meeting without any vote being given against it.[3/2018] (3) A resolution passed pursuant to a motion made in contravention of subsection (2) is void, whether or not its being so moved was objected to at the time. (4) Where a resolution pursuant to a motion made in contravention of subsection (2) is passed, no provision for the automatic re-election of retiring members of the committee of management of the society in default of another election applies. (5) For the purposes of this section, a motion for approving an individual’s election, or for nominating an individual for election, must be treated as a motion for the individual’s election.[3/2018] (6) Where the committee of management of a society appoints an individual as a full time chief executive officer of the society —(a) all or any of the duties of the secretary or treasurer, or both, may be delegated to the chief executive officer; and (b) where all duties of the secretary or treasurer, or both, are so delegated, then despite subsection (1)(a), the society may operate without electing a secretary or a treasurer, or both.[3/2018] (7) The offices of secretary and treasurer may be held by one and the same individual but not the other offices.[3/2018] (8) The duties of the chairperson, secretary, treasurer and chief executive officer are as provided in this Act, the Rules and the by‑laws.[3/2018] (9) Subject to this Act and the Rules —(a) the nomination of candidates for election to be members of the committee of management of a society; and (b) the election, appointment, term of office, suspension or removal of the members of the committee of management of the society, are as provided in the by-laws of the society. (10) If, during the term of office of the committee of management of a society, a vacancy occurs in the committee of management, the committee of management may, and if the number of members falls below 5, must, co-opt an individual (who need not be a member of the society) to serve on the committee of management until the next general meeting of the society.[3/2018] (11) Subject to subsection (1), the by‑laws of a society may provide for the committee of management of the society to appoint, at any time and whether or not there is any vacancy in the committee, up to 2 individuals (each of whom need not be a member of the society) to serve in the committee until the next general meeting of the society.[3/2018] (12) Where an individual’s appointment to the committee of management of a society is made under any by‑laws mentioned in subsection (11), the appointment must be approved by a majority of all of the existing members of the committee.[3/2018]

Registrar may appoint individuals to committee of management

s 59A

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59A.—(1) The Registrar may by order appoint, at any time and whether or not there is any vacancy in the committee of management of a society, up to 2 individuals (each of whom need not be a member of the society) to serve in the committee until the next general meeting of the society.[3/2018] [Act 5 of 2025 wef 09/03/2025] (1A) An appointment under subsection (1) must be published in the Gazette.[Act 5 of 2025 wef 09/03/2025] (2) The Registrar must, before exercising any power under subsection (1) —(a) give to the committee of management of the society a reasonable opportunity to show cause why the Registrar should not exercise that power; and (b) consider the representations (if any) of the committee of management.[3/2018] (3) The allowances of an individual appointed under subsection (1) to serve in the committee of management of a society must be paid out of the society’s funds.[3/2018] (4) Where the Registrar has exercised the Registrar’s power under subsection (1) to appoint an individual to serve in the committee of management of a society, the Registrar may, by order, do one or more of the following:(a) vary or revoke that appointment, on such terms and conditions as the Registrar may specify; (b) further exercise the Registrar’s power under subsection (1) to appoint another individual; (c) add to, vary or revoke any term or condition specified by the Registrar for that appointment.[3/2018] [Act 5 of 2025 wef 09/03/2025] (4A) An order under subsection (4) must be published in the Gazette.[Act 5 of 2025 wef 09/03/2025] (5) The Registrar must, before exercising any power under subsection (4) —(a) give the affected individual a reasonable opportunity to show cause why the Registrar should not exercise that power; and (b) consider the representations (if any) of that individual.[3/2018] (6) A person aggrieved by any order of the Registrar made under subsection (1) or (4) may, within 2 months after the date of publication of that order in the Gazette, appeal in writing to the Minister, whose decision is final.[3/2018] (7) Unless the Minister directs otherwise in any particular case —(a) an appeal under subsection (6) against the Registrar’s order does not affect the operation or implementation of the order; and (b) the order must be complied with until it is set aside by the Minister.[3/2018] (8) No liability shall lie personally against any individual appointed under subsection (1) who, acting in good faith and with reasonable care, does or omits to do anything in the execution or purported execution of this Act.[3/2018]

Officers to be appointed for prescribed societies

s 59B

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59B.—(1) The Rules may require a society or a class of societies —(a) to appoint a chief executive officer (whether called general manager or otherwise); (b) to appoint a chief operating officer; (c) to appoint a chief financial officer, or to engage, for the purposes of discharging the functions of a chief financial officer, a person who is chosen by the society and approved by the Registrar in writing; and (d) to appoint a chief investment officer.[3/2018] (2) The Rules may prescribe the requirements (such as qualifications, training and experience) for appointment to an office in subsection (1)(a), (b), (c) or (d), including different requirements for appointment by different societies and different classes of societies.[3/2018]

Eligibility for membership of committee of management, or to be key employee

s 60

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60.—(1) An individual is not eligible for membership of the committee of management of a society, to be a key employee of a credit society, or to remain a member of the committee of management of a society or a key employee of a credit society —(a) if the individual is below —(i) 12 years of age, in the case of a school co‑operative society; or (ii) 18 years of age, in any other case; (b) except with the Registrar’s written approval, if the individual is not —(i) a citizen of Singapore; or (ii) subject to subsection (2), resident in Singapore; (c) if the individual is an undischarged bankrupt (whether he or she was adjudicated bankrupt by a Singapore court or a foreign court having jurisdiction in bankruptcy); (d) if the individual has been convicted of an offence under this Act; (e) if the individual has been dismissed as an employee of a society; or (f) except with the Registrar’s written approval, if the individual has previously been removed by the Registrar from the committee of management of any society, or suspended by the Registrar, under section 94(1) or 94A(1).[3/2018] (2) For the purposes of subsection (1)(b)(ii), the Registrar may, by written directions, stipulate the number or proportion of individuals resident in Singapore who are eligible for membership of the committee of management of any society or class of societies, as the case may be.[3/2018] (3) Where an individual has been convicted, whether in Singapore or elsewhere, of any offence (not being an offence under this Act) involving fraud or dishonesty, the individual is not eligible to be, or remain, a member of the committee of management of a non‑credit society for the following periods except with the Registrar’s written approval:(a) where the individual has been sentenced to imprisonment in respect of the offence, for a period starting on the date of the individual’s conviction until 5 years after his or her release from prison; or (b) where the individual has not been sentenced to imprisonment in respect of the offence, for a period of 5 years starting on the date of the individual’s conviction or such shorter period with the permission of the General Division of the High Court.[3/2018; 40/2019] [Act 25 of 2021 wef 01/04/2022] (4) An individual is not eligible to be, or remain, a key employee of a credit society or a member of the committee of management of a credit society, except with the Registrar’s written approval, where the individual has been convicted, whether in Singapore or elsewhere, of any offence (not being an offence under this Act) involving fraud or dishonesty.[3/2018] (5) Where a society is required by the Rules to appoint a chief executive officer, a chief operating officer, a chief financial officer or a chief investment officer —(a) except with the Registrar’s written approval, an individual is not eligible to be, or to remain as, the chief executive officer, chief operating officer, chief financial officer or chief investment officer (as the case may be) for the society, if the individual does not satisfy the requirements under section 59B for that office; and (b) the society does not incur any liability for breach of contract by reason only of terminating the contract of service between the society and the individual on the ground that the individual is not eligible to be, or to remain as, the chief executive officer, chief operating officer, chief financial officer or chief investment officer (as the case may be) for the society.[3/2018] (6) Despite subsection (5), for a period of 3 years starting on 1 November 2019, that subsection does not apply —(a) to a chief executive officer, chief operating officer, chief financial officer or chief investment officer who —(i) is appointed before 1 November 2019 by a society; and (ii) is holding that office immediately before 1 November 2019; or (b) to a society the chief executive officer, chief operating officer, chief financial officer or chief investment officer of which —(i) is appointed before 1 November 2019 by the society; and (ii) is holding that office immediately before 1 November 2019.[3/2018] (7) Except with the Registrar’s written approval, an individual is not eligible to be re‑elected or co‑opted as a member of the committee of management of a credit society, if the individual fails to complete such training, or comply with such other requirements, as may be specified in the Rules within such time as may be specified in the Rules.[3/2018]

Functions of committee of management

s 61

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61.—(1) The committee of management is to represent the society before all competent public authorities and in all dealings and transactions with third persons, with power to institute or defend suits brought in the name of or against the society and, in general, direct and supervise the business and property of the society and may exercise all the necessary powers to ensure the full and proper administration and management of the affairs of the society, except those powers reserved for the general meeting of members and subject to any restrictions duly laid down in a general meeting or in the by‑laws. (2) Without limiting subsection (1), the functions of the committee of management are —(a) to consider and approve or reject applications for membership of the society; (b) to call for and regularly examine reports from persons employed by the society which will disclose the true position of the society, its operations and financial conditions; (c) to appoint sub-committees; (d) to keep members informed of the progress of the society and encourage interest and a sense of ownership on the part of the members; (e) to present to the annual general meeting of the society an annual report on the activities of the society during the preceding financial year, together with the audited financial statements of the society and the auditor’s report for that year, and such other documents as the Registrar may direct; (f) to prepare and present to the annual general meeting of the society a proposal for the distribution of any net surplus accrued during the preceding financial year, in accordance with this Act and the by-laws; (fa) to prepare and present to the annual general meeting of the society any proposal for the distribution of dividends or payment of honoraria from any reserves for which the approval of the Registrar under section 72A has been obtained;[Act 17 of 2024 wef 18/07/2024] (g) to make a report to the annual general meeting of the work of the committee of management during the preceding financial year with such recommendations as it considers necessary to maintain or improve the services provided by the society to its members; and (h) to consider and take immediate action on matters reported by the Registrar, the audit committee or the auditor.[3/2018] (3) A full and correct record must be kept of all proceedings of the committee of management in carrying out its duties, and the records must be available for inspection by the Registrar and by the auditor. (4) The committee of management may appoint, on such terms and conditions as it thinks fit, a chief executive officer to administer and manage the affairs of the society and may employ such other persons as the committee considers necessary to assist the chief executive officer in the discharge of the chief executive officer’s duties.[3/2018]

Meetings of committee of management

s 62

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62.—(1) The committee of management must meet as often as the business of the society may require and in any case not less frequently than once in every 3 months. (2) The quorum for a meeting of the committee of management is half of the number of its members. (3) Decisions must be taken on a simple majority of votes and the chairperson has no casting vote. (4) Minutes of every meeting of the committee of management must be recorded by the secretary in the minute book within 60 days after the date on which the meeting is held, and must include —(a) the number and names of those present; (b) the name of the chairperson of the meeting; and (c) a brief record of business done and decisions taken including whether each decision was taken unanimously or by a majority.[3/2018]

Liability of members of committee of management of society

s 63

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63.—(1) A member of the committee of management of a society must at all times act honestly and use reasonable diligence in the discharge of the duties of the member’s office. (2) Subject to subsection (3), a member of the committee of management of a society may, when exercising powers or performing duties as such a member, rely on reports, statements, financial data and other information prepared or supplied, and on professional or expert advice given, by any of the following persons:(a) an employee of the society whom the member believes on reasonable grounds to be reliable and competent in relation to the matters concerned; (b) a professional adviser or an expert in relation to matters which the member believes on reasonable grounds to be within the person’s professional or expert competence; (c) any other member, or any committee of such members on which the member concerned did not serve, in relation to matters within that other member’s or committee’s designated authority. (3) Subsection (2) applies to a member of the committee of management of a society if, and only if, the member —(a) acts in good faith; (b) makes proper inquiry where the need for inquiry is indicated by the circumstances; and (c) has no knowledge that such reliance is unwarranted. (4) An officer or agent of a society must not make improper use of either of the following to gain, directly or indirectly, an advantage for himself or herself or for any other person, or to cause detriment to the society:(a) his or her position as an officer or agent of the society; (b) any information acquired by virtue of that position.[3/2018] (5) Any member of the committee of management of a society who contravenes subsection (1), or any officer or agent of a society who contravenes subsection (4) —(a) is liable to the society for any profit made by the member, officer or agent (as the case may be) or for any damage suffered by the society as a result of such contravention; and (b) shall be guilty of an offence and liable on conviction to a fine not exceeding $5,000 or to imprisonment for a term not exceeding 12 months or to both. (6) Where the committee of management of a society has appointed a person as a chief executive officer to administer and manage the affairs of the society, the appointment does not absolve the committee of management from its responsibility for the proper direction of the affairs of the society.[3/2018] (7) In this section, unless the context otherwise requires —“agent”, in relation to a society, includes a banker, a solicitor or an auditor of the society and any person who at any time has been a banker, a solicitor or an auditor of the society; “officer”, in relation to a society, includes a person who at any time has been an officer of the society. (8) This section is in addition to and not in derogation of any other written law or rule of law relating to the duty or liability of officers of a society.

Disclosure of interests in transactions, property, offices, etc.

s 64

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64.—(1) Subject to this section, every member of the committee of management of a society who is in any way, whether directly or indirectly, interested in a transaction or proposed transaction with the society must as soon as practicable after the relevant facts have come to the member’s knowledge declare the nature of the member’s interest at a meeting of the committee of management of the society. (2) The requirements of subsection (1) do not apply —(a) in any case where the interest of the member of the committee of management of the society consists only of being a member or creditor of a corporation which is interested in a transaction or proposed transaction with the society if the interest of the member of the committee of management may properly be regarded as not being a material interest; or (b) in such other cases as the Minister may prescribe. (3) For the purposes of subsection (1), a general notice given to the members of the committee of management of a society by a member of the committee of management to the effect that the member is an officer of a specified corporation or a member of a specified firm or a partner or an officer of a specified limited liability partnership and is to be regarded as interested in any transaction which may, after the date of the notice, be made with that corporation, firm or limited liability partnership is deemed to be a sufficient declaration of interest in relation to any transaction so made if —(a) it specifies the nature and extent of the member’s interest in the specified corporation, firm or limited liability partnership; (b) the member’s interest is not different in nature or greater in extent than the nature and extent so specified in the general notice at the time any transaction is so made; and (c) it is given at a meeting of the committee of management or the member of the committee of management takes reasonable steps to ensure that it is brought up and read at the next meeting of the committee of management after it is given. (4) Every member of the committee of management of a society who holds any office or possesses any property whereby, whether directly or indirectly, duties or interests might be created in conflict with the member’s duties or interests as member of the committee of management must declare at a meeting of the committee of management of the society the fact and the nature, character and extent of the conflict. (5) The declaration referred to in subsection (4) must be made at the first meeting of the committee of management held —(a) after the member becomes a member of the committee of management; or (b) if the member is already a member of the committee of management, then after the member commenced to hold the office or to possess the property referred to in that subsection, as the case requires. (6) The secretary of the society must record every declaration under this section in the minutes of the meeting at which it was made. (7) For the purposes of this section, an interest of a member of the family of a member of the committee of management of a society is treated as an interest of the member of the committee of management and the words “member of the family of a member of the committee of management of a society” include the member’s spouse, son, adopted son, stepson, daughter, adopted daughter and stepdaughter. (8) This section is in addition to and not in derogation of the operation of any rule of law or any provision in the by-laws restricting a member of the committee of management of a society from having any interest in transactions with the society or from holding offices or possessing properties involving duties or interests in conflict with the member’s duties or interests as a member of the committee of management of the society. (9) In this section, unless the context otherwise requires —“corporation” means any body corporate incorporated, formed or existing in Singapore or elsewhere and includes any foreign company within the meaning of section 4(1) of the Companies Act 1967; “officer” —(a) in relation to a corporation, has the meaning given by section 4(1) of the Companies Act 1967; and (b) in relation to a limited liability partnership, has the meaning given by section 2(1) of the Limited Liability Partnerships Act 2005. (10) Any member of the committee of management of a society who contravenes any provision of this section shall be guilty of an offence and shall be liable on conviction to a fine not exceeding $5,000 or to imprisonment for a term not exceeding 12 months or to both.

Restrictions relating to honoraria, etc., of members of committee of management and employees

s 65

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65.—(1) A member of the committee of management of a society, not being an employee of the society, may receive an honorarium or allowance, or both, and other benefits from the society if, and only if, the payment of such honorarium or allowance, or both, and the provision of any such benefits have been authorised by a resolution to that effect passed by a general meeting of the society.[Act 17 of 2024 wef 18/07/2024] (2) An employee of a society must not decide his or her own remuneration.

Suspension of officers

s 65A

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65A.—(1) Despite any other written law, if any proceedings are instituted against a member of the committee of management, or a key employee, of a credit society in respect of any offence involving fraud or dishonesty, the committee of management must suspend the member or key employee from being a member of the committee of management or key employee of the credit society, respectively. (2) Despite any other written law, if any proceedings are instituted against a member of the committee of management of a non-credit society in respect of any offence involving fraud or dishonesty, the Registrar may issue a written direction to require the society to suspend the member from being a member of the committee of management within such period, and on such terms and conditions, as may be specified in the written direction. (3) A non-credit society that is, or a member of the committee of management of a non-credit society who is, aggrieved by the written direction issued by the Registrar under subsection (2) requiring the non-credit society to suspend the member may, within 30 days after the issue of the written direction, appeal to the Minister whose decision is final.[3/2018] (4) Every member of the committee of management of a credit society which has contravened subsection (1) shall be guilty of an offence and shall be liable on conviction to a fine not exceeding $5,000 and, in the case of a continuing offence, to a further fine not exceeding $500 for every day or part of a day during which the offence continues after conviction. (5) No criminal or civil liability shall be incurred by a society or its committee of management, or any person acting on behalf of the society or the committee of management of the society, in respect of anything done or omitted to be done with reasonable care and in good faith in the discharge or purported discharge of the obligations of the society or the committee of management of the society under this section.

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