Commission Decision of 29 October 2009 on the adoption of basic parameters for registers of train driving licences and complementary certificates provided for under Directive 2007/59/EC of the European Parliament and of the Council (notified under document C(2009) 8278) (Text with EEA relevance)

• CELEX: Directive 2007/59/EC
• Articles: 7

Article 1

The basic parameters for the National Register of Train Driving Licences (hereinafter ‘NLR’) set out in Annex I are adopted.

Article 2

The basic parameters for the Register of Complementary Certificates (hereinafter ‘CCR’) set out in Annex II are adopted.

Article 3

1.   Within 24 months from the taking effect of this Decision, the European Railway Agency (hereinafter ‘the Agency’) shall carry out a feasibility study for a computer-based application fulfilling the basic parameters for the NLR and CCR and facilitating the exchange of information among competent authorities, railway undertakings and infrastructure managers.

The feasibility study shall in particular consider the functional and technical architecture, operating modes and rules for data input and consultation.

The feasibility study shall be discussed and approved within the cooperation between the representatives of the competent authorities specified in Article 35 of the Directive 2007/59/CE.

2.   Where appropriate, on the basis of the results of the study referred to in paragraph 1, the Agency shall set up a pilot application of a network with at least three NLRs and nine CCRs.

The Agency shall monitor the pilot application for at least one year, and issue a report to the Commission with, where appropriate, a recommendation to amend this Decision.

Article 4

Within one year of this Decision taking effect, Member States shall inform the Commission and the other Member States:

(a)

of the body designated to deliver train driving licences in accordance with Article 19(1)(a) of Directive 2007/59/EC,

(b)

of the body designated to keep and update the NLR in accordance with Article 19(1)(f) of Directive 2007/59/EC.

Article 5

This Decision is addressed to the Member States.

It shall not apply to Cyprus and Malta as long as no railway system is established within their territory.

Schedules & Appendices

ANNEX I

ANNEX I

BASIC PARAMETERS FOR NATIONAL REGISTERS OF TRAIN DRIVING LICENCES (NLRS)

1.    Basic parameters

The basic parameters for National Registers of train driving licences set in accordance with Article 22(4) of Directive 2007/59/EC, are:

—

Data to be collected (Chapter 2),

—

Data format (Chapter 3),

—

Access rights (Chapter 4),

—

Data exchange (Chapter 5),

—

Duration of data retention (Chapter 6),

2.    Data to be collected

NLR shall comprise four sections.

Section 1 shall contain information about the current status of the licence.

Section 2 shall contain information about the licence issued, in line with the list of requirements contained in Annex I, Section 2, of Directive 2007/59/EC.

Section 3 shall contain historical information about the licence.

Section 4 shall contain information about basic requirements and initial checks, to allow the licence to be issued and subsequent checks, to allow the licence to remain valid.

The data to be collected are set out in the table in Chapter 3.

3.    Data format

The following is a list of requirements for the data format of the NLR.

The list is set out as follows:

No

Datum to be displayed

Content

Format

Status of the requirement

Section 1:     Current state of the licence

1

Licence number

1.1

Number of the licence

EIN (12 digits)

Compulsory

2

Current state of the licence

2.1

Evidence of the current state of the licence.

—

Valid,

—

Suspended (decision pending),

—

Withdrawn,

Text

Compulsory

2.2

Reason for suspension or withdrawal

Text

Compulsory

Section 2:     Information on the current licence issued, in accordance with Annex I, Section 2, of Directive 2007/59/EC

3

Surname(s) of the holder

3.1

Surname(s) displayed on passport or national identity card or other recognised document proving identity More surnames are allowed, depending on national custom

Text

Compulsory

4

Name(s) of the holder

4.1

Name(s) displayed in passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom

Text

Compulsory

5

Date of birth of the holder

5.1

Date of birth of the holder

YYYY-MM-DD

Compulsory

6

Place of birth of the holder

6.1

Place of birth of the holder

Text

Compulsory

6.2

Nationality

Text

Optional

7

Date of issue of the licence

7.1

Display of the current date of issue of the licence

YYYY-MM-DD

Compulsory

8

Date of expiry of the licence

8.1

Date of the expected formal expiry of the valid licence

YYYY-MM-DD

Compulsory

9

Name of issuing authority

9.1

Name of the authority issuing the licence (competent authority, delegated entity, railway undertaking, infrastructure manager)

Text

Compulsory

10

Reference number assigned to the employee by the employer

10.1

Company reference for the train driver

Text

Optional

11

Photograph of the holder

11.1

Photograph

Original or Electronic scanning

Compulsory

12

Signature of the holder

12.1

Signature

Original/Photocopy/Electronic scanning

Compulsory

13

Permanent place of residence or postal address of the holder

13.1

Address of the holder

Street and number

Text

Optional

13.2

Town

Text

Optional

13.3

Country

Text

Optional

13.4

Postcode

Alpha-numerical code

Optional

13.5

Telephone number

Text

Optional

13.6

e-mail address

Text

Optional

14

Additional information

14.1

Information imposed by a competent authority in accordance with Annex II of Directive 2007/59/EC

Coded information

Compulsory

Field 9.a.1 —

Native language(s) of the driver

Text

Field 9.a.2 —

Space reserved for entries by the Member State which issues the licence, for information that may be necessary under national legislation

Text

15

Medical restriction

15.1

Information imposed by a competent authority in accordance with Annex II of Directive 2007/59/EC

Coded information

Compulsory

Mandatory use of glasses/lenses

(code b.1)

Mandatory use of hearing aid(s)

(code b.2)

Section 3:     Historical information on the status of the licence and the results of periodic checks

16

Date of first issues

16.1

Date of first issue

YYYY-MM-DD

Compulsory

17

Date of expiry

17.1

Date of expiry (and of expected formal renewal)

YYYY-MM-DD

Compulsory

18

Update(s) (Several records are possible)

18.1

Date of update

YYYY-MM-DD

Compulsory

18.2

Reason for update

Text

Compulsory

19

Amendment(s) (Several records are possible)

19.1

Date of amendment

YYYY-MM-DD

Compulsory

19.2

Reason of amendment

Text

Compulsory

20

Suspension(s) (Several records are possible)

20.1

Length of period of suspension

From (date) to (date)

Compulsory

20.2

Reason for suspension

Text

Compulsory

21

Withdrawal(s) (Several records are possible)

21.1

Date of withdrawal

YYYY-MM-DD

Compulsory

21.2

Reason for withdrawal

Text

Compulsory

22

Licence reported lost

22.1

Date of communication

YYYY-MM-DD

Compulsory

22.2

Date of any duplicate issued

YYYY-MM-DD

Compulsory

23

Licence reported stolen

23.1

Date of communication

YYYY-MM-DD

Compulsory

23.2

Date of any duplicate issued

YYYY-MM-DD

Compulsory

24

Licence reported destroyed

24.1

Date of communication

YYYY-MM-DD

Compulsory

24.2

Date of any duplicate issued

YYYY-MM-DD

Compulsory

Section 4:     Information on the basic requirements for issuing a licence and results of periodic checks

25

Education

25.1

Basic requirement

Highest level of certification possessed

Text

Compulsory

26

Physical fitness

26.1

Basic requirement

Statement on fulfilment of criteria in Directive 2007/59/EC, Annex II (Sections 1.1, 1.2, 1.3 and 2.1)

Text

Compulsory

26.2

Date of check

YYYY-MM-DD

Compulsory

26.3

Subsequent periodic check

Confirmed/not confirmed

Text

Compulsory

26.4

(several records possible)

Date of last check

YYYY-MM-DD

Compulsory

26.5

Next check

Date of next formally expected check

YYYY-MM-DD

Compulsory

26.6

Notes

Notes to be specified:

—

Normal schedule,

—

Anticipated schedule (according to doctor’s certificate),

—

Change in information (code 9.a.2) if necessary,

—

Change in restriction code,

—

Other + field to specify,

Text

Compulsory

27

Occupational psychological fitness

27.1

Basic requirement

Statement on fulfilment of criteria in Annex II of Directive 2007/59/EC (Section 2.2)

Text

Compulsory

27.2

Date of check

YYYY-MM-DD

Compulsory

27.3

Following check(s)

Only if necessary (several records possible)

Statement

Compulsory

27.4

Date of any subsequent check

YYYY-MM-DD

Compulsory

28

General professional knowledge

28.1

Basic requirement

Statement on fulfilment of criteria in Annex IV of Directive 2007/59/EC

Text

Compulsory

28.2

Date of check

YYYY-MM-DD

Compulsory

28.3

Subsequent check

(only if required at national level)

YYYY-MM-DD

Compulsory

4.    Access rights

Access to the information contained in the NLR shall be granted to the following interested parties for the following purposes:

—

to the competent authorities of the other Member States, upon reasoned request, for:

—

controlling trains operating in their area of jurisdiction,

—

making enquiries regarding compliance with Directive 2007/59/EC by all those active in their area of jurisdiction,

—

to the Agency, upon reasoned request, for evaluating the development of train driver certification in accordance with Article 33 of Directive 2007/59/EC, in particular regarding the interconnection of registers,

—

to any employer of drivers, for consulting the status of the licences in accordance with article 22(1)(b) of Directive 2007/59/EC,

—

to railway undertakings and infrastructure managers, employing or contracting train drivers, for consulting the status of licences, in accordance with Article 22(1)(b) of Directive 2007/59/EC,

—

to train drivers, upon request, for consulting the data concerning them,

—

to investigation bodies set up in accordance with Article 21 of Directive 2004/49/EC, for investigating accidents, in particular as stated in Article 20(2)(e) and (g) of that Directive,

5.    Data exchange

Access to relevant data shall be granted upon formal request. The competent authority shall provide the data, without delay, in a manner which ensures secure transmission of information and protection of personal data.

Competent authorities may offer login facilities on their websites to all who have access rights, provided they ensure that the grounds for requests are checked.

6.    Duration of data retention

All data in the NLR shall be kept for at least 10 years from the date of end of validity of the train driving licence. If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.

Any changes in the NLR shall be recorded.

ANNEX II

ANNEX II

BASIC PARAMETERS FOR REGISTERS OF TRAIN DRIVERS' COMPLEMENTARY CERTIFICATES (CCRS)

1.    Basic parameters

The basic parameters for registers of complementary certificates (CCR), set in accordance with Article 22(4) of Directive 2007/59/EC, are:

—

Data to be collected (Chapter 2),

—

Data format (Chapter 3),

—

Access rights (Chapter 4),

—

Data exchange (Chapter 5),

—

Duration of data retention (Chapter 6),

—

Procedures in case of bankruptcy (Chapter 7),

2.    Data to be collected

CCRs shall comprise four sections.

Section 1 shall contain information about the current state of the licence owned by the train driver.

Section 2 shall contain information about the complementary certificate issued, as listed in Annex I, Section 3, of Directive 2007/59/EC.

Section 3 shall contain historical information about the complementary certificate.

Section 4 shall contain information about basic requirements and initial checks to allow the complementary certificate to be issued and about subsequent checks to be recorded to allow the complementary certificate to remain valid.

The data to be collected are set out in the table in Chapter 3.

Information on current knowledge of rolling stock, knowledge of infrastructure and linguistic knowledge assessed in accordance with the relevant part of Directive 2007/59/EC shall be given in Section 2. That section shall include the date of the next expected checks. By the date of subsequent checks the new ‘current state’ will start, and previous information will be moved into Section 4, containing historical information.

3.    Data format

The following list shows the data format of the CCR.

The list is set out as follows:

No

Datum to be displayed

Content

Format

Status of the requirement

Section 1:     Reference to the licence

1

Licence number

1.1

Number of the licence, giving access to data in the national register

EIN (12 digits)

Compulsory

2

Current state of the licence

2.1

Evidence of the current state of the licence

—

Valid

—

Suspended

—

Withdrawn

Text

Compulsory

Section 2:     Information about the current complementary certificate issued, as listed in Annex I, Section 3, of Directive 2007/59/EC

3

Surname(s) of the holder (the same of the licence)

3.1

Surname(s) displayed on passport or national identity card or other recognised document proving identity. More surnames are allowed, depending on national custom

Text

Compulsory

4

Name(s) of the holder (the same of the licence)

4.1

Name(s) displayed on passport or national identity card or other recognised document proving identity. More names are allowed, depending on national custom

Text

Compulsory

5

Date of birth of the holder

5.1

Date of birth of the holder

YYYY-MM-DD

Compulsory

6

Place of birth of the holder

6.1

Place of birth of the holder

Text

Compulsory

7

Date of issue of the certificate

7.1

The current date of issue of the certificate

YYYY-MM-DD

Compulsory

8

Date of expiry of the certificate

8.1

Date of the expected formal expiry of the certificate, to be set by the company and included in the procedure required in Article 15 of Directive 2007/59/EC.

YYYY-MM-DD

Compulsory

9

Name of issuing entity

9.1

Name of the entity issuing the certificate (railway undertaking, infrastructure manager, other)

Text

Compulsory

10

Reference number assigned to the employee by the employer

10.1

Company reference for the train driver

Text

Optional

11

Photograph of the holder

11.1

Photograph

Original or Electronic scanning

Compulsory

12

Signature of the holder

12.1

Signature

Original/Photocopy/Electronic scanning

Compulsory

13

Permanent place of residence or postal address of the holder

13.1

Address of the holder

Street and number

Text

Optional

13.2

Town

Text

Optional

13.3

Country

Text

Optional

13.4

Postcode

Alpha-numerical code

Optional

13.5

Telephone number

13.6

e-mail address

14

Address of the railway undertaking or infrastructure manager for which the driver is authorised to drive

14.1

Address of the RU/IM

Street and number

Text

Compulsory

14.2

Town

Town

Compulsory

14.3

Country

Text

Compulsory

14.4

Postcode

Alpha-numerical code

Compulsory

14.5

Contact person

Text

Optional

14.6

Telephone number

Text

Compulsory

14.7

Fax number

Text

Compulsory

14.8

e-mail address

Text

Compulsory

15

Category in which the driver is authorised to drive

15.1

Relevant code(s)

Text

Compulsory

16

Rolling stock which the driver is authorised to drive

16.1

(list, record to be repeated)

Text

Compulsory

16.2

For each item the date of next expected check shall be added

YYYY-MM-DD

Compulsory

17

Infrastructure on which the driver is authorised to drive

17.1

(list, record to be repeated)

Text

Compulsory

17.2

For each item the date of next expected check shall be added

YYYY-MM-DD

Compulsory

18

Language skills

18.1

(list, record to be repeated)

Text

Compulsory

18.2

For each item the date of next expected check shall be added

YYYY-MM-DD

Compulsory

19

Additional information

19.1

(list, record to be repeated)

Text

Compulsory

20

Additional restrictions

20.1

(list, record to be repeated)

Text

Compulsory

Section 3:     Historical records on the status of the complementary certificate

21

Date of first issue

21.1

Date of first issue of the certificate

YYYY-MM-DD

Optional

22

Update(s) (Several records are possible)

22.1

Date of update

YYYY-MM-DD

Compulsory

22.2

Details of and reason for update (correction of one or more data displayed on the complementary certificate, e.g. personal address of the driver)

Text

Compulsory

23

Amendment(s) (Several records are possible)

23.1

Date of amendment

YYYY-MM-DD

Compulsory

Reason for amendments, referring to specific parts of the certificate:

—

amendments in field 3 ‘Categories of driving’

—

amendments in field 4 ‘Additional Information’

—

amendments in field 5: new linguistics knowledge acquired or knowledge periodically checked

—

amendments in field 6 ‘Restrictions’

—

amendments in column 7: new rolling stock knowledge acquired or knowledge periodically checked

—

amendments in column 8: new infrastructure knowledge acquired or knowledge periodically checked

Text

Compulsory

24

Suspension(s) (Several records are possible)

24.1

Length of period of suspension

From (date) to (date)

Compulsory

24.2

Reason for suspension

Text

Compulsory

25

Withdrawal(s) (Several records are possible)

25.1

Date of withdrawal

YYYY-MM-DD

Compulsory

25.2

Reason for withdrawal

Text

Compulsory

26

Certificate reported lost

26.1

Date of communication

YYYY-MM-DD

Compulsory

26.2

If yes, date of issued duplicate

YYYY-MM-DD

Compulsory

27

Certificate reported stolen

27.1

Date of communication

YYYY-MM-DD

Compulsory

27.2

Date of any duplicate issued

YYYY-MM-DD

Compulsory

28

Certificate reported destroyed

28.1

Date of communication

YYYY-MM-DD

Compulsory

28.2

Date of any duplicate issued

YYYY-MM-DD

Compulsory

Section 4:     Historical records in connection with the basic requirements for issuing a complementary certificate and the results of periodic checks

29

Linguistic competence

29.1

Basic requirement

Working language(s) for which a statement that the criteria set out in Annex VI(8) of Directive 2007/59/EC had been fulfilled was issued

Text

Compulsory

29.2

Periodic check

Date of certified knowledge (exam passed) for each language.

Several records are possible.

YYYY-MM-DD

Compulsory

30

Rolling stock knowledge

30.1

Basic requirement

Rolling stock for which a statement that the criteria set out in Annex V of Directive 2007/59/EC had been fulfilled was issued

Text

Compulsory

30.2

Periodic check

Date of periodic check (certified knowledge)

Several records are possible.

YYYY-MM-DD

Compulsory

31

Infrastructure knowledge

31.1

Basic requirement

Infrastructure for which a statement that the criteria set out in Annex VI of Directive 2007/59/EC had been fulfilled was issued

Text

Compulsory

31.2

Periodic check

Date of periodic check (certified knowledge).

Several records are possible.

YYYY-MM-DD

Compulsory

4.    Access rights

Access to the information contained in the CCR shall be granted to the following interested parties for the following purposes:

—

to the competent authority of the Member State in accordance with Article 22(2)(b) of Directive 2007/59/EC,

—

to competent authorities of the Member States in which the railway undertaking or infrastructure manager operates, and where the driver is authorised to drive on at least one line of the network:

—

for their task of monitoring the development of certification, under Article 19(1)(g) and Article 26 of Directive 2007/59/EC,

—

for their inspection tasks under Article 19(1)(h) and (2) and Article 29(1) of Directive 2007/59/EC (this task may be carried out by a delegated entity),

—

to train drivers, for the data concerning them, in accordance with Article 22(3) of Directive 2007/59/EC,

—

to investigation bodies set up in accordoance with Article 21 of Directive 2004/49/EC, for investigating accidents, in particular as stated in Article 20(e) and (g) of that Directive,

Companies shall be free to grant access to other users, subject to personal data protection.

5.    Data exchange

In accordance with Directive 2007/59/EC, access to relevant data shall be granted:

(a)

to the competent authorities where the railway undertaking or infrastructure manager is domiciled, in accordance with Article 22(2)(b) of Directive 2007/59/EC,

(b)

to competent authorities of other Member States, upon request, in accordance with Article 22(2)(c) of Directive 2007/59/EC,

(c)

to drivers, upon request, in accordance with Article 22(3) of Directive 2007/59/EC.

The railway undertaking, infrastructure manager or delegated entity shall provide the data, without delay, in a manner which ensures secure transmission of information and protection of personal data.

Railway undertakings and infrastructre manangers may offer login facilities on their websites to all who have access rights, provided they ensure that grounds for requests are checked.

6.    Duration of data retention

All data in the CCR shall be kept for at least 10 years from the last expiry date referred to on the certificate.

If at any time during the 10-year period an investigation involving the driver is started, data relating to the driver must be kept beyond the 10-year period if so required.

Any changes in the CCR shall be recorded.

7.    Procedure in case of bankruptcy

If a railway undertaking or infrastructure manager goes bankrupt, the new company that takes over the operation of the service shall be responsible for the data contained in the register of complementary certificates.

The competent authority in the Member State where the railway undertaking or infrastructure manager is established shall be the repository of data contained in the register of complementary certificates if the activity is not taken over by another company.