Commission Delegated Regulation (EU) 2021/1415 of 5 May 2021 supplementing Regulation (EU) 2017/2402 of the European Parliament and of the Council with regard to regulatory technical standards on the cooperation, exchange of information and notification obligations between competent authorities and ESMA, the EBA and EIOPA (Text with EEA relevance)
Contact points
1. The competent authorities referred to in Article 29 of Regulation (EU) 2017/2402 (‘the competent authorities’) and the ESAs shall each designate contact points for the purposes of cooperating, exchanging information and making notifications pursuant to Article 36 of Regulation (EU) 2017/2402.
2. The competent authorities, the EBA and EIOPA shall communicate the details of the contact points designated by them to ESMA by 19 October 2021. They shall keep ESMA informed of any changes in those details.
3. ESMA shall maintain an up-to-date list of all contact points designated under this Article and update that list as necessary for use by the competent authorities, the EBA and EIOPA.
4. The most recent list referred to in paragraph 3 shall be used by the competent authorities and the ESAs for the purposes mentioned in paragraph 1.
Means of communication
1. Except where otherwise stated in this Regulation, any forms to be used under this Regulation shall be transmitted in writing by post, fax or electronic means.
2. In determining the most appropriate means of communication in any particular case, due account shall be taken of confidentiality considerations, the time necessary for correspondence, the volume of material to be communicated, and ease of access to the information.
Information to be exchanged
Upon a request made pursuant to Article 4, the competent authorities and the ESAs shall exchange at least the following information pursuant to Article 36(1) of Regulation (EU) 2017/2402:
(a)
information on the arrangements, processes and mechanisms referred to in Article 30(2) of that Regulation;
(b)
information on the risk management policies and procedures referred to in Article 30(3) of that Regulation;
(c)
information on the specific effects and material risks referred to in Article 30(4) of that Regulation;
(d)
information and, to the extent available, reports or extracts of reports on any investigation or proceedings commenced with respect to the situations listed in Article 32(1) of that Regulation;
(e)
information and, to the extent available, reports or extracts of reports on any criminal sanction, administrative sanction or remedial measure imposed or taken pursuant to Article 32 or 34 of that Regulation.
Requests for cooperation or exchange of information
1. Requests for cooperation or exchange of information under Article 36(1) of Regulation (EU) 2017/2402 shall be made using the form set out in Annex I to this Regulation.
2. Where the requesting party believes that the request needs to be executed urgently, the request may be made orally provided that a request using the form set out in Annex I is subsequently transmitted without undue delay.
3. The requesting party shall specify the desired time period for reply and where appropriate indicate the urgency of the request.
4. Where the request for cooperation involves a request for information, the requesting party shall:
(a)
specify, to the extent possible the details of the information sought, including the reasons why that information is considered to be relevant for the purposes of carrying out its duties under Articles 30 to 34 of Regulation (EU) 2017/2402;
(b)
identify, where appropriate, any issue relating to the confidentiality of the information sought, including any special precaution for the collection of that information.
Response to requests for cooperation or exchange of information
1. On receipt of a request made pursuant to Article 4, if the recipient party requires any clarification of the request, it shall seek that clarification from the requesting party as soon as possible using any means appropriate, whether oral or written. The requesting party shall provide the clarification promptly.
2. In responding to a request made pursuant to Article 4, the recipient of the request shall:
(a)
use the form set out in Annex II to this Regulation;
(b)
take reasonable steps within its powers to provide the cooperation or information requested;
(c)
execute the request in a manner that will allow any necessary regulatory action to proceed in a timely manner, taking into account the complexity of the request and any need to involve another competent authority or an ESA.
Unsolicited exchange of information
1. Where competent authorities or the ESAs provide unsolicited information, they shall use the form set out in Annex III to this Regulation.
2. Where the sending party believes that the unsolicited information should be transmitted urgently, the information may be communicated orally provided that it is subsequently transmitted without undue delay using the form in Annex III.
Notification obligations
1. Notifications under Article 36(4) and (5) of Regulation (EU) 2017/2402 shall be made using the form set out in Annex III to this Regulation.
2. Where the notifying party believes that the information needs to be transmitted urgently, the notification may be made orally provided that a notification using the form set out in Annex III is subsequently transmitted without undue delay.
3. The notifying competent authority shall specify the factual elements, the nature, materiality and duration of the infringement found or suspected and provide any other relevant information which could be of assistance to the notified competent authority.
Confidentiality and permissible use of information
1. The competent authorities and the ESAs, in accordance with the legal acts granting them the powers to be used for the purposes of carrying out their duties under Regulation (EU) 2017/2402, shall keep confidential the existence and content of any request for cooperation or information provided under Article 36 of that Regulation, of any response to such a request, and of any notification or other information provided under that Article.
2. The competent authorities and the ESAs, in accordance with the legal acts referred to in paragraph 1, shall use information provided to them pursuant to Article 36 of Regulation (EU) 2017/2402 for the purposes of carrying out their duties under that Regulation only.
Entry into force
This Regulation shall enter into force on the twentieth day following its publication in the Official Journal of the European Union .
Supplementary provisions
Form for a request for cooperation and exchange of information
ANNEX ISupplementary provisions
ANNEX I
Form for a request for cooperation and exchange of information
Request for cooperation and exchange of information
Form for the reply to a request for cooperation and exchange of information
ANNEX IISupplementary provisions
ANNEX II
Form for the reply to a request for cooperation and exchange of information
Reply to a request for cooperation and exchange of information
Form for the provision of unsolicited information and notification of infringement(s) or suspected infringement(s)
ANNEX IIISupplementary provisions
ANNEX III
Form for the provision of unsolicited information and notification of infringement(s) or suspected infringement(s)
Provision of unsolicited information or notification of infringement(s) or suspected infringement(s)
Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.
