Commission Implementing Regulation (EU) 2024/2473 of 19 September 2024 laying down rules for the application of Regulation (EU) 2024/573 of the European Parliament and of the Council as regards the registration in the F-gas Portal and repealing Commission Implementing Regulation (EU) 2019/661

Definitions

Article 1

For the purposes of this Regulation, the following definitions apply: (a) ‘beneficial owner’ means a beneficial owner as defined in Article 3, point 6, of Directive (EU) 2015/849 of the European Parliament and of the Council  ( 4 ) ; (b) ‘physical address’ means the physical address of the permanent business establishment as defined in point 32 of Article 5 of Regulation (EU) No 952/2013 of the European Parliament and of the Council  ( 5 ) .

Information requirements for registration in the F-gas Portal

Article 2

1.   Undertakings established in the Union, other than independent auditors referred to in Article 19(3) and Article 26(8) of Regulation (EU) 2024/573, shall provide the following information to the Commission for the purpose of registering in the electronic system for the purpose of management of the quota system, licensing requirements of imports and exports, and reporting obligations on fluorinated greenhouse gases (the ‘F-gas Portal’): (a) name and legal form of the undertaking as it appears in relevant official documents in line with national laws and practices; (b) the undertaking’s physical address, including street name and building number, postal code, name of city and country, as indicated in the Taxation and Customs Union (VIES) database and the Economic Operators Registration and Identification (EORI) database; (c) the undertaking’s telephone number, including the international dialling code; (d) the undertaking’s VAT number; (e) the undertaking’s EORI number, if applicable; (f) name of the contact person who satisfies the following conditions, and its individual e-mail address used for professional purposes containing, if applicable, a clear link to the name of the undertaking: (i) he or she is either a beneficial owner of, or is employed by, the undertaking; (ii) he or she is authorised to perform all obligations and relevant activities relating to the F-gas Portal on behalf of the undertaking in a manner that they become legally binding on the undertaking; (g) a description of the undertaking’s business activities; (h) a written confirmation of the undertaking’s intention to register in the F-gas Portal dated and signed by a beneficial owner or employee of the undertaking who is authorised to make legally binding statements on behalf of the undertaking; (i) the undertaking’s bank account details in the Union that is used by the undertaking for its business activities validated either by means of a document stamped, dated and signed by a bank representative or an original official bank statement relating to that bank account in the Union dated within the last 3 months. 2.   Undertakings established outside the Union that have mandated an only representative as referred to in Article 18(1) of Regulation (EU) 2024/573 shall provide the following information to the Commission for the purpose of registering in the F-gas Portal: (a) name and legal form of the undertaking and of the only representative as these appears in relevant official documents in line with national laws and practices and an official document on which the name and legal form appears together with a certified translation of that document in English; the certified translation shall be dated and shall include the translator's name, stamp, signature and a statement that the translation is accurate and complete; (b) the physical address of the undertaking and of the only representative, including street name and building number, postal code, name of city and country; (c) telephone number of the undertaking and of the only representative, including the international dialling code; (d) the only representative’s VAT number; (e) the only representative’s bank account details in the Union that is used by the only representative for its business activities validated either by means of a document stamped, dated and signed by a bank representative or an original official bank statement relating to that bank account dated within the last 3 months; (f) name of the contact person of the only representative who satisfies the following conditions, and its individual e-mail address used for professional purposes containing, if applicable, a clear link to the name of the undertaking: (i) he or she is either a beneficial owner of, or is employed by, the only representative; (ii) he or she is authorised to perform all obligations and relevant activities relating to the F-gas Portal on behalf of the undertaking and the only representative in a manner that they become legally binding on both the undertaking and the only representative; (g) an e-mail address of the only representative; (h) a description of the undertaking’s business activities; (i) a written confirmation of the undertaking’s intention to register in the F-gas Portal dated and signed by a beneficial owner or employee of the undertaking who is authorised to make legally binding statements on behalf of the undertaking and by a beneficial owner or employee of the only representative who is authorised to make legally binding statements on behalf of the only representative; (j) the undertaking’s EORI number, if applicable. 3.   Independent auditors referred to in Article 19(3) and Article 26(8) of Regulation (EU) 2024/573 shall provide the following information to the Commission for the purpose of registering in the F-gas Portal: (a) name and legal form as it appears in relevant official documents in line with national laws and practices; (b) name of the auditor(s), who signs the verification report, and an individual e-mail address used for professional purposes exclusively by that person; (c) address, including street name and building number, postal code, name of city and country; (d) telephone number, including the international dialling code; (e) name of a contact person and an individual e-mail address used for professional purposes exclusively by that person; (f) documentation proving the accreditation of the auditor as set out in Article 19(3), second subparagraph, of Regulation (EU) 2024/573; (g) the list of Member States in which the auditor is authorised to perform the audit referred to in Article 19(3), first subparagraph, or Article 26(8), first subparagraph, of Regulation (EU) 2024/573, as applicable, as well as the languages in which they are authorised to perform that audit. 4.   In order to be eligible for submitting a declaration pursuant to Article 17(3) of Regulation (EU) 2024/573, importers and producers that are not registered in the F-gas Portal shall submit a registration request by 1 February of the same year in which the declaration will be submitted.

Additional information requirements for registration in the F-gas Portal

Article 3

1.   The Commission may request an undertaking to provide information on the identity of the beneficial owners of the undertaking, and, where applicable, of the undertaking's only representative, including information as to the type of beneficial ownership and the type and level of control that each such owner is entitled to exercise. 2.   The Commission may, where justified after a preliminary assessment of the information provided under Article 2 and, if applicable, under paragraph 1 of this Article request the undertaking to provide the following: (a) additional information or supporting evidence demonstrating the accuracy and completeness of the information provided under Article 2 or, as the case may be, paragraph 1 of this Article either for the undertaking or the undertaking’s only representative; (b) the undertaking’s business plan for future activities and an overview of previous business activities; (c) a document providing proof of the management structure of the undertaking; (d) information concerning the legal or financial status of the undertaking’s or of the only representative’s beneficial owner; (e) information concerning any links, such as legal, economic or fiscal links, with other undertakings, or the beneficial owners of other undertakings, that have submitted a registration request or are already registered in the F-gas Portal; (f) any information or supporting evidence that the importer or producer has experience in trading activities of chemicals or in servicing of refrigeration, air-conditioning equipment, heat pumps or fire protection equipment for 3 consecutive years; (g) any information or supporting evidence which proves the accuracy of the physical address already provided; (h) any additional information or supporting evidence which proves the accuracy of information already provided. 3.   The Commission may request, where appropriate, that any additional information or supporting evidence requested under paragraph 2 from undertakings that have mandated an only representative be accompanied by a certified translation in English. 4.   Undertakings shall submit any information or evidence requested under this Article within 10 working days following the date of the request or within such longer period as the Commission may agree following a duly justified request by the undertaking for an extension.

Obligation to update information

Article 4

Undertakings registered in the F-gas Portal shall ensure that the information provided by or on their behalf under this Regulation is kept up-to-date and shall provide the Commission with updated information as soon as any such information changes or ceases to be complete or accurate.

Refusal, suspension and cancellation of registrations

Article 5

1.   The Commission may refuse to validate a registration of an undertaking in the F-gas Portal, or may suspend the registration of an undertaking in any of the following cases: (a) if the requirements of this Regulation or Regulation (EU) 2024/573 in relation to that undertaking are not complied with; (b) if any information or evidence provided under this Regulation by or on behalf of the undertaking is inaccurate or incomplete; (c) if deliberately false information has been provided. In addition to the circumstances referred to in the first subparagraph, the Commission may suspend the registration of an undertaking in the F-gas Portal if there is evidence of misconduct related to transactions in the F-gas Portal including where there is evidence that they are not responding to the Commission’s, to the competent authorities of Member States’, or other undertakings’ registered in the F-gas Portal requests for information. The concerned undertaking and the competent authority of the relevant Member State shall be informed, via the F-gas Portal, of the reasons for refusal to validate a registration or suspension of registration. 2.   Where an undertaking’s registration is suspended under paragraph 1, the Commission shall lift the suspension and restore the registration in the event that the requirements of this Regulation or Regulation (EU) 2024/573, as applicable, in relation to the undertaking are subsequently complied with or, as applicable, the information or evidence provided under this Regulation by or on behalf of the undertaking is subsequently updated so that it is accurate and complete. 3.   The Commission shall cancel the registration of undertakings where deliberately false information has been provided or if an undertaking, following suspension, fails to provide the required information or evidence or to update its information under this Regulation. The concerned undertaking and the competent authority of the relevant Member State shall be informed, via the F-gas Portal, of the reasons for cancellation of the registration. The Commission shall also cancel the registration of undertakings upon their request, including upon the request of the only representative in case of undertakings established outside the Union. 4.   Where the registrations of undertakings do not satisfy the condition set out in Article 18(3) of the Regulation (EU) 2024/573 with regards to their physical address, the Commission shall only retain the registration of the undertaking registered first, unless the undertaking which registered first has indicated that another undertaking should be retained and shall cancel the registration of the remaining ones. Where the registration requests of undertakings do not satisfy the condition set out in Article 18(3) of the Regulation (EU) 2024/573 with regards to their physical address, the Commission shall only validate the registration request that was submitted first, unless the undertaking which submitted the first request has indicated that another registration request should be validated. 5.   Where a registration in the F-gas Portal is cancelled any available quota and authorisations shall become void and any activity for which registration was required under Regulation (EU) 2024/573 shall not be performed as from the moment of cancellation. The undertaking in respect of which the registration in the F-gas Portal has been cancelled shall ensure that obligations to report on previous activities referred to in Article 26 of Regulation (EU) 2024/573 are fulfilled.

Exchange of information

Article 6

Upon request, Member States shall cooperate and exchange information with the Commission when it is necessary for the assessment of the completeness and accuracy of information provided by undertakings for registration purposes under this Regulation.

Processing of personal data

Article 7

1.   The personal data of an undertaking processed in the F-gas Portal may be retained for a maximum period of 5 years after the cancellation of the registration in accordance with Article 5(3). 2.   The Commission shall ensure by technical means the deletion of personal data in line with paragraph 1.

Repeal of Implementing Regulation (EU) 2019/661

Article 8

Implementing Regulation (EU) 2019/661 is repealed. References to Implementing Regulation (EU) 2019/661 shall be construed as references to this Regulation and shall be read in accordance with the correlation table in the Annex.

Entry into force

Article 9

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union .

ANNEXSupplementary provisions

ANNEX Correlation table Implementing Regulation (EU) 2019/661 This Regulation Article 1 — Article 2 Article 1 Article 3 Article 2 Article 4 Article 3 Article 5 Article 4 Article 6 Article 5 Article 7 — Article 8 Article 6 Article 9 Article 7 Article 10 Article 9