Source

Commission Implementing Decision (EU) 2025/919 of 19 May 2025 establishing the Taking of Evidence steering committee

Implementing Decision (EU) 2025/919 · Decision · 12 articles

Data as of 2026-07-04 · Compiled from an official source version. Later amendments or repeals may not be reflected; the official text prevails. · Read the official text ↗

Establishment of the steering committee

Article 1

Open ↗

The steering committee within the meaning of Article 25(1)(e) of Regulation (EU) 2020/1783, hereinafter referred to as ‘the committee’, is hereby established.

Tasks

In accordance with Article 25(1)(e) of Regulation (EU) 2020/1783 the committee’s task is to ensure the operation and maintenance of the decentralised IT system in order to meet the objectives of this Regulation. In particular, it shall: (a) collaborate with / advise the Commission in relation to the operation and maintenance of the taking of evidence decentralised IT system according to Regulation (EU) 2020/1783; (b) bring about an exchange of experience and good practice between Member States’ authorities in the field of taking of evidence in civil and commercial matters in relation to the operation and maintenance of the taking of evidence decentralised IT system; (c) discuss technical matters, risks, and challenges, including implementation priorities, in light of the continued development and maintenance of the taking of evidence decentralised IT system and its components.

Membership

Article 3

Open ↗

1. Members of the committee shall be Member States’ authorities competent at national, regional or local level in the field of taking of evidence in civil and commercial matters for the use of the decentralised IT system. 2. Member States’ authorities shall nominate their representatives and shall ensure that they provide a high level of expertise.

Chair

Article 4

Open ↗

The committee shall be chaired by a representative of the Commission.

Operation

Article 5

Open ↗

1. Meetings of the committee shall, in principle, be held on Commission premises or virtually, depending on the circumstances. 2. The Commission shall provide secretarial services to the committee. Commission officials from other departments with an interest in the proceedings may attend meetings of the committee and its sub-committees. 3. The committee may, by a simple majority of its members, decide that deliberations shall be public. 4. Minutes on the discussion on each point on the agenda and on the opinions delivered by the committee shall be meaningful and complete.

Sub-committees

Article 6

Open ↗

The committee may set up sub-committees for the purpose of examining specific questions on the basis of terms of reference defined by the committee. Sub-committees shall report to the committee. They shall be dissolved as soon as their mandate is fulfilled.

Observers

Article 7

Open ↗

1. Organisations and public entities other than Member States’ authorities may be granted an observer status by direct invitation. 2. Organisations and public entities appointed as observers shall nominate their representatives. 3. Observers and their representatives may be permitted by the Chair to take part in the discussions of the committee and its sub-committees and provide expertise. However, they shall not have voting rights and shall not participate in the formulation of recommendations or advice of the committee and its sub-committees.

Rules of procedure

Article 8

Open ↗

The committee shall adopt its rules of procedure by a simple majority of its members. Sub-committees shall operate in compliance with the committee’s rules of procedure.

Professional secrecy and handling of classified information

Article 9

Open ↗

The members of the committee and their representatives, as well as observers, are subject to the obligation of professional secrecy, laid down in the Treaties and their implementing rules, as well as with the Commission’s rules on security regarding the protection of Union classified information, laid down in Commission Decisions (EU, Euratom) 2015/443 ( 5 ) and 2015/444 ( 6 ) . Should they fail to respect these obligations, the Commission may take all appropriate measures.

Transparency

Article 10

Open ↗

All relevant documents, including the agendas, the minutes and the participants’ submissions, shall be made available on a dedicated website. In particular, the agenda and other relevant background documents shall be published in due time ahead of the meeting, followed by timely publication of minutes. Exceptions to publication shall only be possible where it is deemed that disclosure of a document would undermine the protection of a public or private interest as defined in Article 4 of Regulation (EC) No 1049/2001 of the European Parliament and of the Council ( 7 ) .

Meeting expenses

Article 11

Open ↗

1. Participants in the activities of the committee and sub-committees shall not be remunerated for those activities. 2. Travel and subsistence expenses incurred by participants in the activities of the committee and sub-committees shall be reimbursed by the Commission. Reimbursement shall be made in accordance with the provisions in force within the Commission and within the limits of the available appropriations allocated to the Commission departments under the annual procedure for the allocation of resources.

Entry into force

Article 12

Open ↗

This Decision shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union .

Other acts of the same type

2013/481/EU: Council Decision of 26 September 2013 amending Decision 1999/70/EC concerning the external auditors of the national central banks, as regards the external auditors of the Banco de España Council Implementing Decision 2013/469/CFSP of 23 September 2013 implementing Decision 2011/101/CFSP concerning restrictive measures against Zimbabwe 2013/472/EU: Commission Implementing Decision of 23 September 2013 granting derogations for implementing Regulation (EC) No 452/2008 of the European Parliament and of the Council concerning the production and development of statistics on education and lifelong learning with regard to Belgium, Greece, Spain, France, Italy, Poland and Portugal (notified under document C(2013) 5897)2013/475/EU: Council Decision of 23 September 2013 on the position to be taken on behalf of the European Union within the Bilateral Oversight Board under the Agreement between the United States of America and the European Community on cooperation in the regulation of civil aviation safety, concerning Decision No 0004 amending Annex 1 to the Agreement 2013/486/EU: Council Decision of 23 September 2013 on the signing, on behalf of the European Union, of the Voluntary Partnership Agreement between the European Union and the Republic of Indonesia on forest law enforcement, governance and trade in timber products to the European Union 2013/488/EU: Council Decision of 23 September 2013 on the security rules for protecting EU classified information 2014/20/EU: Council Decision of 23 September 2013 on the signing, on behalf of the Union, and the provisional application of the Cooperation Agreement between the European Union and its Member States, of the one part, and the Swiss Confederation, of the other, on the European Satellite Navigation Programmes 2014/640/EU: Council Decision of 23 September 2013 on the position to be taken on behalf of the European Union within the Committee on Cultural Cooperation set up by the Protocol on cultural cooperation to the Free Trade Agreement between the European Union and its Member States, of the one part, and the Republic of Korea, of the other part, as regards the adoption of the rules of procedure of the Committee on Cultural Cooperation Council Decision (EU) 2017/938 of 23 September 2013 on the signing, on behalf of the European Union, of the Minamata Convention on Mercury 2013/460/EU: Commission Implementing Decision of 17 September 2013 refusing to grant a derogation from Council Decision 2001/822/EC, as regards the rules of origin for sugar from Curaçao (notified under document C(2013) 5826)2013/530/EU: Commission Decision of 16 September 2013 on the compensations under the manure decree C 75/98 (ex NN 45/98) implemented by Belgium (Flanders) (notified under document C(2013) 5818)2013/463/EU: Council Implementing Decision of 13 September 2013 on approving the macroeconomic adjustment programme for Cyprus and repealing Decision 2013/236/EU

Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.

What to look at next

Browse all EU Legal ActsEvery instrument by type and year, full text free to read section by sectionEuropean Union legislation EU Legal Acts by type and yearGrouped by instrument type and year of enactment, so you can find others of the same kindBrowse by type and year European Union: what this database coversWhich datasets are here, which official source they come from, and how current they areEuropean Union overview