Commission Regulation (Euratom) 2025/974 of 26 May 2025 on the application of Euratom safeguards
CHAPTER I — SCOPE AND DEFINITIONS
Scope
This Regulation shall apply to any person or undertaking setting up or operating an installation for the production, separation, reprocessing, storage, disposal or other use of nuclear material.
It shall not apply to holders of end products, such as alloys or ceramics, used for non-nuclear purposes which incorporate nuclear materials that are in practice irrecoverable, nor to holders of mineral materials other than ores, and related processed substances, which are used for non-nuclear purposes and not for obtaining source material.
Definitions
For the purpose of this Regulation:
(1)
‘non-nuclear-weapon Member States’ means Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, and Sweden;
(2)
‘nuclear-weapon Member State’ means France;
(3)
‘third country’ means any State which is not a member of the Community;
(4)
‘nuclear material’ means ores, source materials or special fissile materials as defined in Article 197 of the Treaty;
(5)
‘ores’ means ores as defined in Article 197, point 4, of the Treaty and as specified in the EAEC Council Regulation No 9 ( 11 ) ;
(6)
‘categories’ (of nuclear material) are natural uranium, depleted uranium, uranium enriched in uranium-235 or uranium-233 to less than 20 %, uranium enriched in uranium-235 or uranium-233 to 20 % and above, thorium, plutonium, and any other material specified by the Council in accordance with the provisions of Art 197 of the Treaty;
(7)
‘waste’ means nuclear material in concentrations or forms which make the nuclear material not recoverable for practical or economic reasons, for which no further use is foreseen and which may be disposed of;
(8)
‘retained waste’ means waste, generated from processing or from an operational accident, that is measured or estimated on the basis of measurements, that has been transferred to a specific location within the material balance area from which it can be retrieved, and that is deemed to be not recoverable for the time being;
(9)
‘conditioned waste’ means waste in which nuclear material, measured or estimated on the basis of measurements, has been conditioned in such a way (for example, in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use;
(10)
‘discards to the environment’ means nuclear material, measured or estimated on the basis of measurements, that has been irrevocably discarded into the environment as the result of a planned discharge and in such a way that it is not suitable for further use;
(11)
‘disposal’ means the emplacement of waste, spent fuel or any other nuclear material in an installation without the intention of retrieval;
(12)
‘spent fuel’ means nuclear fuel that has been irradiated in and permanently removed from a reactor core; spent fuel may either be considered as a usable resource that can be reprocessed or may be disposed of if no further use is foreseen;
(13)
‘item’ means an identifiable unit such as a fuel assembly or a fuel pin;
(14)
‘batch’ means a portion of nuclear material handled as a unit for accounting purposes at a key measurement point and for which the composition and quantity are defined by a single set of specifications or measurements; the nuclear material may be in bulk form or contained in a number of items;
(15)
‘batch data’ means the total weight of each category of nuclear material and, in the case of plutonium and uranium, the isotopic composition when appropriate; for reporting purposes the weights of individual items in the batch shall be added together before rounding to the nearest unit;
(16)
‘effective kilogram’ is a special unit used in the context of safeguarding nuclear material, obtained by taking:
(a)
for plutonium, its weight in kilograms;
(b)
for uranium with an enrichment of 0,01 (1 %) and above, its weight in kilograms multiplied by the square of its enrichment;
(c)
for uranium with an enrichment below 0,01 (1 %) and above 0,005 (0,5 %), its weight in kilograms multiplied by 0,0001;
and
(d)
for depleted uranium with an enrichment of 0,005 (0,5 %) or below, and for thorium, its weight in kilograms multiplied by 0,00005;
(17)
‘material balance area’ (MBA) means an area such that, for the purpose of establishing the material balance:
(a)
the quantity of nuclear material in each transfer into or out of each material balance area can be determined;
and
(b)
the physical inventory of nuclear material in each material balance area can be determined when necessary in accordance with specified procedures;
(18)
‘key measurement point’ means a location where nuclear material appears in such a form that it may be measured to determine material flow or inventory, including but not limited to, the places where nuclear material enters, leaves or is stored in, material balance areas;
(19)
‘book inventory’ of a material balance area means the algebraic sum of the most recent physical inventory of that material balance area, and of all inventory changes that have occurred since that physical inventory was taken;
(20)
‘physical inventory’ means the sum of all the measured batch quantities or derived estimates of batch quantities of nuclear material on hand at a given time within a material balance area, obtained in accordance with specified procedures;
(21)
‘material unaccounted for’ means the difference between the physical inventory and the book inventory;
(22)
‘shipper/receiver difference’ means the difference between the quantity of nuclear material in a batch as measured at the receiving material balance area and the quantity as stated by the shipping material balance area;
(23)
‘source data’ means those data, recorded during measurement or calibration or used to derive empirical relationships, which identify nuclear material and provide batch data, including: weight of compounds; conversion factors to determine weight of element; specific gravity; element concentration; isotopic ratios; relationship between volume and manometer readings; and relationship between plutonium produced and power generated;
(24)
‘site’ means an area delimited by the Community and a non-nuclear-weapon Member State, comprising one or more installations, including closed-down installations, as defined in their relevant basic technical characteristics, whereby:
(a)
in the case of a closed-down installation where source material or special fissile material in quantities of less than one effective kilogram was customarily used, the meaning of ‘site’ is limited to locations with hot cells or where activities related to conversion, enrichment, fuel fabrication or reprocessing were carried out;
(b)
‘site’ also includes all plants co-located with the installations which provide or use essential services including hot cells for processing irradiated materials not containing nuclear material; plants for the treatment, storage and disposal of waste; and buildings associated with activities specified in Annex 1 to Additional Protocol 1999/188/Euratom and identified by the State concerned;
(c)
in the case of a national Location Outside Facility (LOF), all included holders of small amounts of nuclear material may together constitute one site;
(25)
‘hot cell’ means a cell or interconnected cells totalling at least 6 m 3 in volume with shielding equal to or greater than the equivalent of 0,5 m of concrete, with a density of 3,2 g/cm 3 or greater, outfitted with equipment for remote operations;
(26)
‘site representative’ means any person, undertaking or entity designated by a non-nuclear-weapon Member State as being responsible for the declaration referred to in Article 6(1);
(27)
‘installation’ means, from the planning stage until it is confirmed as decommissioned:
(a)
a reactor, a critical installation, a conversion plant, a fabrication plant, a reprocessing plant, an isotope separation plant, a separate storage installation, an encapsulation plant, a geological repository, a waste treatment, waste storage or waste disposal installation or any other location where source material or special fissile material is held or is customarily used in amounts greater than one effective kilogram;
(b)
any LOF;
(c)
any location where, in order to obtain source materials, ores are extracted, kept or processed;
(28)
‘Location Outside Facilities’ (LOF) means a location not covered under the definition set out in point 27(a) where source material or special fissile material is held or customarily used in amounts of one effective kilogram or less;
(29)
‘national Location Outside Facilities’ means a particular LOF comprising holders of small amounts of nuclear material in line with criteria agreed between the Member States where the material is held and the Commission;
(30)
‘Catch All MBA’ (CAM) means a particular LOF comprising small amounts of nuclear material according to criteria set out in Annex I-N;
(31)
‘closed-down’ means, when referring to an installation, that it has been verified that operations have been stopped and that all nuclear material subject to Euratom safeguards has been removed;
(32)
‘under decommissioning’ means, when referring to an installation, that activities on dismantling, or recovery and removal of nuclear material or the removing or rendering inoperable of essential equipment are ongoing with the aim of decommissioning the installation;
(33)
‘decommissioned’ means, when referring to an installation, that it has been verified that all nuclear material subject to Euratom safeguards has been removed and residual structures and equipment essential for using the installation for purposes other than disposal of nuclear material which is no longer subject to Euratom safeguards have been removed or rendered inoperable so that processing or utilization of nuclear material is no longer possible;
(34)
‘operator’ means any person or undertaking, including any organisation, planning to set up or legally responsible for setting up or operating an installation;
(35)
‘equivalence principle’ means that a particular safeguard obligation applying to a quantity of nuclear material may be transferred to another quantity of nuclear material, subject to equivalence criteria;
(36)
‘equivalence criteria’ means specific criteria to be fulfilled with regard to the quantity, category, isotopic composition, physical form, chemical form and material state of nuclear material in order to apply the equivalence principle;
(37)
‘proportionality principle’ means that, when nuclear material subject to a particular safeguard obligation is mixed or transformed in a given proportion with nuclear material not subject thereto, the product, by-product, waste or losses generated from processing is subject to the particular safeguard obligation in the same proportion;
(38)
‘pool accounting’ means a specific accounting method whereby a unique obligation code (pool code) is used to declare book inventories and physical inventory listings to the Commission pursuant to Articles 14 and 15, although the nuclear material may be subject to various particular safeguard obligations;
(39)
‘accountancy pool’ means the scope within which the application of pool accounting has been authorised in one or several material balance areas.
CHAPTER II — BASIC TECHNICAL CHARACTERISTICS AND PARTICULAR SAFEGUARD PROVISIONS
Declaration of the basic technical characteristics
1. Operators shall declare to the Commission the basic technical characteristics of their installations.
For installations referred to in Article 2, point (27)(c), the provisions of Articles 27 and 28 apply.
For installations referred to in Article 2, point (29), the provisions of Article 37 apply.
For new installations referred to in Article 2, point (27)(a), a preliminary declaration shall be submitted to the Commission and the Member State concerned as soon as the main design options are defined to enable the inclusion of safeguards considerations early in the installation’s planning stage.
2. Whenever basic technical characteristics are declared for the first time (‘initial declaration of the basic technical characteristics’) or updated, the relevant questionnaire in Annex I shall be used in order to fill in the relevant information applicable to the installation.
3. The declaration of the basic technical characteristics shall be submitted electronically.
4. The Commission’s inspectors shall transmit initial observations including on essential equipment, where applicable, or request additional initial information within 6 months of the operator’s declaration of the basic technical characteristics. If requested, further explanations in connection with the information submitted in the declaration of the basic technical characteristics shall be provided to the Commission within 30 days, or within a different agreed timeframe.
Time-limits for the initial declaration of the basic technical characteristics
1. The complete declaration of the basic technical characteristics of new installations shall be submitted to the Commission in accordance with Article 3(1) at least 200 days before the first consignment of nuclear material is due to be received.
2. For new installations referred to in Article 2, point (27)(a), all available information relating to the owner, operator, location, installation purpose and type, capacity as well as pre-operation information shall be communicated to the Commission as soon as the information is available or within a different timeframe agreed upon by the operator, the Member State and the Commission based on the preliminary declaration of the basic technical characteristics referred to in Article 3(1), fourth subparagraph, which shall not be later than the first submission of the application for a construction licence.
To facilitate the inclusion of safeguards considerations early in the design process of installations, the type, form and expected throughput and inventories of nuclear material as well as drawings indicating expected flows and storage of nuclear materials may also be provided to the Commission as part of the information referred to in the first subparagraph.
3. Any operator of an installation planning to use techniques for the chemical processing of irradiated materials shall provide, at the same time as the information referred to in paragraph 2, any additional information needed to enable the Commission to approve those techniques as required by Article 78 of the Treaty.
4. Information required under paragraphs 2 and 3 shall be provided in the dedicated fields of the relevant questionnaire in Annex I.
5. Any operator of an installation in the territory of a State acceding to the European Union shall declare to the Commission the basic technical characteristics of that installation within 30 days of the date of entry into force of this Regulation in that State, or within a different agreed timeframe.
Declaration of changes to the basic technical characteristics
1. Significant changes in the information referred to in Article 4(2) and (3) shall be declared to the Commission and the relevant Member State whenever the notified design of the installation is modified, or within a different agreed timeframe.
2. Significant changes in the basic technical characteristics regarding the purpose, type or layout of the installation and in particular changes affecting the access routes to areas where nuclear materials are used or stored shall be declared as soon as the decision on their implementation is taken, and not later than 20 days before the work on the modification is scheduled to commence. Additional requirements regarding changes in the basic technical characteristics to be declared in advance may be specified in the particular safeguard provisions referred to in Article 8.
3. Changes in the basic technical characteristics for which advance declaration is not required under paragraph 2 shall be declared within 30 days after the modification is complete.
Decommissioning plans and timeframes for their implementation shall be declared using the dedicated fields of the relevant questionnaire in Annex I when they have been adopted or decided, respectively. Any update shall be declared whenever the information provided in the questionnaire changes.
4. Changes in the basic technical characteristics resulting from decommissioning activities shall be declared monthly, by the end of the following month, but only if the information in the relevant questionnaire in Annex I has changed during the month.
Declaration of a general description of the site
1. Each Member State which is a party to Additional Protocol 1999/188/Euratom shall designate a site representative for each site on its territory, who shall submit to the Commission a declaration containing a general description of the site, in accordance with Annex II of this Regulation.
The declaration of a general description of the site shall be submitted within 120 days of the date of entry into force of Additional Protocol 1999/188/Euratom in the Member State concerned and an update shall be submitted by 1 April of each year. The declaration of a general description of the site and its update shall be submitted electronically.
The declaration of a general description of the site shall fulfil the requirements of Article 2, point (a) (iii), of Additional Protocol 1999/188/Euratom and shall be separate from the declaration of the basic technical characteristics.
2. While the site representative carries the responsibility for the timely collection of the relevant information and the submission of the declaration of a general description of the site to the Commission, the responsibility for the correctness and the completeness of that declaration remains with the persons or undertakings setting up or operating the installation; for buildings on a site which do not involve nuclear material, that responsibility remains with the Member State concerned.
3. If requested, further details or explanations in connection with the information submitted in the declaration of a general description of the site shall be provided to the Commission within 15 days.
Programme of activities
1. To enable the Commission to plan its safeguards activities, operators shall communicate electronically to the Commission the following information:
(a)
an outline programme of activities on the basis of Annex XI, indicating, in particular, provisional dates for taking a physical inventory;
(b)
at least 40 days before taking a physical inventory, the programme for such work.
For installations referred to in Article 2, point (27)(b), as a minimum the provisional dates for taking a physical inventory shall be provided.
Changes affecting the outline programme of activities and, in particular, the taking of physical inventories shall be communicated to the Commission without delay.
2. Unless otherwise specified in the particular safeguard provisions referred to in Article 8, the programme of activities shall be communicated annually, at the latest on 15 November of the preceding year.
Particular safeguard provisions
1. Acting on the basis of the declaration of the basic technical characteristics, the Commission adopts particular safeguard provisions relating to the matters set out in paragraph 2.
Those particular safeguard provisions may be revised at the request of the Member State concerned.
For installations referred to in Article 2, point (27)(a), the particular safeguard provisions shall be drawn up by means of a Commission decision addressed to the operator concerned, taking account of operational and technical constraints and after close consultation with the operator concerned and the relevant Member State.
For installations referred to in Article 2, point (27)(b), a single Commission decision addressed to several or all operators concerned may be drawn up, setting out the particular safeguard provisions. These particular safeguard provisions shall be set out after close consultation with the operators concerned and the relevant Member State.
The operator to whom a decision of the Commission is addressed shall be notified thereof, and a copy of such notification shall be transmitted to the relevant Member State.
2. For installations referred to in Article 2, point (27)(a), the particular safeguard provisions shall include the following:
(a)
the material balance areas and the selection of key measurement points for determining the flow and stocks of nuclear materials;
(b)
the changes in basic technical characteristics for which advance notification is required;
(c)
the procedures for keeping records of nuclear materials for each material balance area and for drawing up reports;
(d)
the frequency of, and procedures for, taking physical inventories for accounting purposes as part of safeguards measures;
(e)
the containment and surveillance measures, in accordance with the arrangements agreed upon with the operator concerned;
(f)
the arrangements for sample-taking by the operator solely for safeguards purposes;
(g)
the list of essential equipment for the installation.
For installations referred to in Article 2, point (27)(b), the particular safeguard provisions may be limited to points (a), (c) and (d) of the first subparagraph of this paragraph.
3. The particular safeguard provisions may also specify:
(a)
the content of subsequent communications required under Article 7 or 16;
(b)
the conditions under which the provisions of this Regulation apply, in particular the conditions under which shipments and receipts of nuclear material require advance notification;
(c)
other agreed safeguards measures considered necessary to ensure that nuclear materials are not diverted from their intended uses, in accordance with the arrangements with the operator concerned.
4. The Commission shall reimburse the operator concerned the cost of special services which are provided for in the particular safeguard provisions or which are provided as the result of a special request by the Commission or its inspectors, exclusively based on an agreement defining those costs and the conditions of their reimbursement. Works executed by the operator before the signature of the agreement shall not be reimbursable. The reimbursement shall be limited to the amount necessary to balance the costs incurred by the operator for the special services and shall not include any profit. The procedure to be followed for the operator to claim reimbursement of the cost related to the inspections shall be described in the guidelines referred to in Article 42.
CHAPTER III — NUCLEAR MATERIAL ACCOUNTANCY
Accounting system
1. Starting from the moment operators hold nuclear material, they shall maintain a system of accountancy and control for nuclear materials, which shall be effective in preventing, detecting and timely fixing irregularities leading to situations where nuclear material is incorrectly accounted for. This system shall include accounting and operating records and, in particular, information on the quantities, category, form and composition of nuclear materials as provided for in Article 21, their actual location and the particular safeguard obligation as provided for in Article 19, together with details of the recipient or shipper when nuclear materials are transferred.
2. The system of measurements on which the records are based shall comply with the most recent international standards or shall be equivalent in quality to those standards. On the basis of those records, it must be possible to draw up and substantiate all accounting declarations made to the Commission. All records related to nuclear materials shall be retained as long as the nuclear materials are present in the installation, and for at least 5 years after the nuclear materials stopped being present in the installation, unless agreed otherwise. Further details may be specified in the particular safeguard provisions referred to in Article 8 for each installation.
3. Accounting and operating records shall be made available in electronic form, if they are kept in this form by the installation. For installations referred to in Article 2, point (27)(a), an up-to-date list of inventory items shall be made available to the Commission’s inspectors in electronic form upon reasoned request, using the available information in accordance with the indicative format set out in Annex X.
Operating records
1. For each material balance area of an installation, the operating records shall include, where appropriate:
(a)
the operating data used to determine all changes in the quantities and composition of nuclear material present in the installation, including shipping documents for both received and shipped batches of nuclear material;
(b)
a list of inventory items and their location, kept up to date to the best extent possible;
(c)
the data, including derived estimates of random errors and systematic errors, obtained from the calibration of tanks and instruments as well as from sampling and analysis;
(d)
the data resulting from quality control measures applied to the nuclear material accountancy system, including derived estimates of random errors and systematic errors;
(e)
a description of the sequence of actions taken to prepare for, and take, a physical inventory, and to ensure that the inventory is correct and complete;
(f)
a description of the actions taken to recognise, investigate and solve nuclear material accountancy and control discrepancies that have arisen;
(g)
the results from inventory control procedures and, for bulk-handling installations, the results of the tests for acceptance of the material balance, taking into account justified measurement and process uncertainties;
(h)
a description of the actions taken to ascertain the cause and magnitude of any accidental or unmeasured loss that might have occurred;
(i)
the isotopic composition of plutonium, including its decay isotopes, and reference dates, if recorded at the installation for operational needs.
2. Original operating records shall be made available to the Commission’s inspectors, in electronic form if available. Upon a reasoned request and in compliance with Article 40(2), copies of operating records shall be communicated to the Commission, in electronic form if available. Upon a reasoned request by the operator, special arrangements concerning the form and transmission of the information may be agreed.
Accounting records
In respect of each material balance area, the accounting records shall contain the following:
(a)
all inventory changes, so that the book inventory can be determined at any time;
(b)
all measurement and counting results used to determine the physical inventory;
(c)
all corrections made to inventory changes, book inventories and physical inventories.
The accounting records relating to any inventory change and physical inventory shall include the material identification, batch data and source data for each batch. These records shall account separately for uranium, thorium and plutonium, in accordance with the categories listed in Article 21(2), point (b). In addition, for each inventory change, the date of the change and, when appropriate, the dispatching material balance area or the shipper and the receiving material balance area or the recipient shall be indicated.
Accounting reports
Starting from the moment operators hold nuclear material, they shall provide the Commission with accounting reports.
The accounting reports shall contain the information available on the date of reporting and must be corrected at a later date if necessary. Accounting reports shall be transmitted to the Commission electronically.
Upon a reasoned request, further details or explanations in connection with those accounting reports shall be provided to the Commission within 3 weeks or within a different agreed timeframe.
Initial book inventory
Any operator in the territory of a State acceding to the European Union shall provide the Commission, within 30 days of the date of entry into force of this Regulation in that State, with an initial book inventory of all nuclear materials it is holding, including nuclear materials previously considered as retained waste and nuclear materials previously exempted from IAEA safeguards, except nuclear material on which IAEA safeguards were terminated. The format set out in Annex V shall be used.
Inventory change report
1. Starting from the moment operators hold nuclear material and for each material balance area, they shall provide the Commission with inventory change reports in respect of all nuclear materials using the format set out in Annex III.
Unless otherwise specified in the particular safeguard provisions referred to in Article 8 for an installation, inventory change reports shall be sent monthly, at the latest 15 days after the end of the month, and shall state all inventory changes which have occurred or become known during that month.
2. For months in which a physical inventory is taken, and the physical inventory taking date is not the last day of the month, two separate inventory change reports shall be provided:
(a)
a first inventory change report containing any inventory changes up to and including the physical inventory taking date, which shall be sent at the latest, together with the second inventory change report, or together with the physical inventory listing and the material balance report if the latter are sent before the second inventory change report;
(b)
a second inventory change report containing all inventory changes from the first day after the physical inventory taking date to the end of the month, which shall be sent within 15 days of the end of the month.
3. For months in which no inventory changes occur, operators concerned shall send the inventory change report, carrying over the ending book inventory of the previous month.
4. In order that they may be reported as a single inventory change, small inventory changes, such as transfers of samples for purposes of analysis, may be grouped together, as laid down in the particular safeguard provisions referred to in Article 8 for the installation concerned.
5. Inventory change reports may be accompanied by comments explaining the inventory changes.
Material balance report and physical inventory listing
1. For each material balance area, operators shall transmit to the Commission:
(a)
material balance reports, in the format set out in Annex IV, indicating:
(i)
beginning physical inventory;
(ii)
inventory changes (first increases, then decreases);
(iii)
ending book inventory;
(iv)
ending physical inventory;
(v)
material unaccounted for;
(b)
a physical inventory listing, in the format set out in Annex V, showing all batches separately.
2. The reports and the listing referred to in paragraph 1 shall be transmitted as soon as possible and at the latest within 30 days of the date on which a physical inventory was taken.
3. Unless otherwise specified in the particular safeguard provisions referred to in Article 8 for an installation, a physical inventory listing, based on an actual inventory taking of all nuclear materials present in the material balance area, shall be produced every calendar year. The period between two successive physical inventory takings shall not exceed 14 months.
Special reports
Operators shall transmit to the Commission a special report whenever any of the circumstances referred to in Article 17 or 25 arise.
The special reports, and further details or explanations requested in connection with those reports, shall be provided to the Commission without delay. If further technical investigations are required, those special reports shall contain the information available on the date of reporting and be completed as soon as possible with the outcome of those investigations.
Unusual occurrences
A special report shall be provided, as required in Article 16, in the following cases:
(a)
if, as a result of any unusual incident or circumstances, it is considered that there has been or might be an increase or a loss of nuclear material, including during transfer to or from the installation; in such case, the special report shall include a description of the incident or circumstances, the weights of uranium, thorium and plutonium, in accordance with the categories listed in Article 21(2), point (b), the weight of the fissile isotopes in the case of enriched uranium, as well as a description of how the weights were established, and any further actions taken, including to avoid recurrence of a loss;
(b)
if the containment has unexpectedly changed, to a point where an unauthorised removal of nuclear material has become possible; in such case, the special report shall include a description of the incident or circumstances, and it may also include a description of any actions taken to reduce the risk of unauthorised removal and to avoid recurrence.
The operators concerned shall provide those special reports as soon as they have become aware of any such increase or loss or of any such sudden unexpected change, or of anything which leads them to consider that there has been such an occurrence. The causes for such unusual occurrences shall also be stated as soon as they are known.
For each installation, further details on the information to be provided may be specified in the particular safeguard provisions referred to in Article 8.
Reporting of nuclear transformations
In respect of reactors, calculated data on nuclear transformations shall be reported in the inventory change report at the latest when irradiated fuel is transferred from the reactor material balance area. In addition, other procedures for recording and reporting nuclear transformations may be specified in the particular safeguard provisions referred to in Article 8.
Particular safeguard obligations
1. Nuclear materials subject to particular safeguard obligations entered into by the Community in an agreement concluded with a third country or an international organisation shall be identified with the appropriate obligation code, as communicated by the Commission, in the following notifications and records:
(a)
initial book inventory provided for in Article 13;
(b)
inventory change reports, including ending book inventories, provided for in Article 14;
(c)
material balance reports and physical inventory listings provided for in Article 15;
(d)
intended exports and imports provided for in Articles 23 and 24;
(e)
accounting records provided for in Article 11, first paragraph, points (a) and (c).
Unless specifically prohibited in any of those agreements with a third country or an international organisation, the identification of nuclear materials referred to in the first subparagraph shall not preclude the physical mixing of nuclear materials.
2. Where applicable, the attribution of obligation codes in the records provided for in Article 11 and in the reports provided for in Articles 14 and 15 shall comply with the proportionality principle.
3. Paragraph 1 shall not apply to any agreement concluded by the Community and the Member States with the International Atomic Energy Agency.
Pool accounting and obligation exchanges
1. The use, scope, reporting and modalities of pool accounting require prior authorisation by the Commission, which may be granted on a case-by-case basis if such use is justified in view of the type and activities of the installation and in accordance with criteria described in the recommendation referred to in Article 42. The modalities of pool accounting shall not prejudice the fulfilment of the commitments of the Community, such as respect for the equivalence principle and the proportionality principle.
A reasoned and motivated request for authorising the use of pool accounting shall be submitted in writing to the Commission, with a proposal of pool accounting modalities.
2. The pool code, as communicated by the Commission, shall be used to identify all nuclear materials in the accountancy pool in the reports provided for in Articles 14 and 15. The total amounts of nuclear materials assigned to the pool shall be known at all times for each obligation code and shall be provided to the Commission each month in the form of an electronic pool report.
3. The authorisation referred to in paragraph 1 may be withdrawn if the provisions of this Regulation or the conditions specified in the authorisation are no longer met.
4. Particular safeguard obligations as referred to in Article 19 may be exchanged between two quantities of nuclear materials, subject to equivalence criteria applicable to the relevant NCA and to specific conditions communicated to the operator within an agreed timeframe after the request and all relevant information is received.
A reasoned and motivated request for an exchange of obligations shall be submitted electronically to the Commission using the form set out in Annex XVI. The operator concerned shall be informed within an agreed timeframe whether the conditions for the exchange of obligations are met.
Weight units and categories of nuclear materials
1. In any notification referred to in this Regulation, quantities of materials covered by the Regulation shall be expressed in grams.
The corresponding material accounting records shall be kept in grams or in smaller units. They shall be kept in such a manner as to render them trustworthy and, in particular, to comply with current practices in the Member States.
In the notifications, quantities may be rounded down when the first decimal is 0 to 4 and rounded up when the first decimal is 5 to 9.
2. Unless otherwise provided for in the particular safeguard provisions referred to in Article 8, any notification referred to in this Regulation shall include the following:
(a)
the total weight of the elements uranium, thorium and plutonium, and also, for enriched uranium, the total weight of the fissile isotopes;
(b)
separate material balance reports as well as separate line entries in inventory change reports and in physical inventory listings for the following categories of nuclear material:
(i)
depleted uranium;
(ii)
natural uranium;
(iii)
uranium enriched to less than 20 %;
(iv)
uranium enriched to 20 % and above;
(v)
plutonium;
(vi)
thorium.
Derogations
1. An operator may be derogated from the rules governing the frequency of the inventory change reports provided for in Article 14, in order to take account of any particular circumstances in which safeguarded materials are used or produced.
A request for such derogation shall be submitted electronically to the Commission by the operator concerned using the format set out in Annex IX.
Such derogation may only apply to a whole material balance area in which nuclear material is not processed or stored together with nuclear material for which no derogation is granted.
2. A derogation may apply to a material balance area holding:
(a)
quantities of nuclear material commensurate with those specified in Annex I-N, which are kept in the same state for long periods;
(b)
depleted uranium, natural uranium or thorium which is used exclusively in non-nuclear activities;
(c)
special fissile materials when used in gram quantities or less as sensing components in instruments;
(d)
plutonium with an isotopic concentration of plutonium-238 exceeding 80 %.
3. The operator and the Member State concerned shall be informed whether the conditions for derogation set out in paragraphs 1 and 2 are met. If those conditions are met, an annual inventory change report shall be transmitted electronically to the Commission by 31 January, using the format set out in Annex III. That report shall describe the situation at 31 December of the previous calendar year. At the same time, a material balance report and a physical inventory listing showing all batches separately shall be transmitted electronically using the formats set out in Annexes IV and V.
4. In addition, in the case of an inventory change occurring during the year in a material balance area to which a derogation applies, the operator concerned shall transmit electronically an inventory change report to the Commission as soon as possible and, at the latest, within 15 days of the end of the month in which the inventory change occurred, using the format set out in Annex III.
5. If the conditions for derogation set out in paragraphs 1 and 2 are no longer met, and after verification with the operator concerned, the operator concerned and the relevant Member State shall be informed that the derogation no longer applies.
CHAPTER IV — TRANSFERS BETWEEN STATES
Exports and shipments
1. Operators shall give advance notification to the Commission if any source materials or special fissile materials:
(a)
are exported to a third country;
(b)
are shipped from a non-nuclear-weapon Member State to a nuclear-weapon Member State; or
(c)
are shipped from a nuclear-weapon Member State to a non nuclear-weapon Member State.
2. Advance notification shall be required only:
(a)
where the consignment exceeds one effective kilogram;
or
(b)
where an installation transfers a total quantity of materials to the same State that exceeds or may exceed one effective kilogram in any consecutive period of 12 months, even though no single consignment exceeds one effective kilogram.
3. The advance notification shall be given after the conclusion of the contractual arrangements leading to the transfer, using the form set out in Annex VI, and it shall reach the Commission at least 8 working days before the material is to be packed for transfer.
4. Where a prior consent by a third country is required for the transfer, the transfer shall not take place before confirmation by the Commission that such prior consent has been granted.
5. On a reasoned request by the operator, special arrangements concerning the form and transmission of the advance notification may be agreed.
6. Exports and shipments of nuclear material contained in waste or ores are not subject to the provisions of paragraphs 1 to 4.
Imports and receipts
1. Operators shall give advance notification to the Commission if any source materials or special fissile materials:
(a)
are imported from a third country;
(b)
are received in a non-nuclear-weapon Member State from a nuclear-weapon Member State; or
(c)
are received in a nuclear-weapon Member State from a non nuclear-weapon Member State.
2. Advance notification shall be required only:
(a)
where the consignment exceeds one effective kilogram;
or
(b)
where an installation imports or receives a total quantity of materials from the same State that exceeds or may exceed one effective kilogram in any consecutive period of 12 months, even though no single consignment exceeds one effective kilogram.
3. The advance notification shall be given as far in advance as possible of the expected arrival of the material and, at the latest, on the date of receipt, using the form set out in Annex VII, and shall reach the Commission at least 5 working days before the material is unpacked.
4. On a reasoned request by the operator, special arrangements concerning the form and transmission of the advance notification may be agreed.
5. This Article shall not apply to imports and receipts of nuclear material contained in waste or ores.
Loss or delay during transfer
A special report as referred to in Article 16 shall be submitted by the operators notifying a transfer under Article 23 or 24 where, following exceptional circumstances or an incident, they have received information that nuclear materials have been lost or appear to be lost, or where there has been a considerable delay during transfer. In such cases, the special report shall include a description of the incident or circumstances and may also include any further actions taken.
For each installation, further details on the information to be provided may be specified in the particular safeguard provisions referred to in Article 8.
Communication of change of date
Any change of the dates indicated for packing before transfer, transport or unpacking of nuclear materials in the advance notifications referred to in Articles 23 and 24 shall be communicated without delay, with an indication of the revised dates if known, unless that change gives rise to a special report.
CHAPTER V — SPECIFIC PROVISIONS
Ore installations
1. Any operator of an installation referred to in Article 2, point (27)(c) in the territory of a Member State shall declare the basic technical characteristics of the installation to the Commission, using the questionnaire in Annex I-Q, at least 120 days before the extraction of ores commences, and shall communicate the programme of activities in accordance with Article 7.
2. By way of derogation from Articles 9, 10 and 11, any operator extracting or keeping ores shall keep accounting records indicating, in particular, the quantities of ores extracted, with the average uranium and thorium content, and the stock of extracted ores at the mine. The records shall also contain details of shipments, stating the date, consignee and quantity in each case.
Such records shall be retained for at least 5 years.
3. Any operator of an installation referred to in Article 2, point (27)(c), in the territory of a State acceding to the European Union shall declare to the Commission the basic technical characteristics of that installation within 30 days of the date of entry into force of this Regulation in that State.
Ore shipment/export reports
By way of derogation from Articles 12 to 19 and Article 21, any operator extracting ores or keeping ores shall report to the Commission, using the form set out in Annex VIII, on:
(a)
the amount of material dispatched from each mine, by 31 January of each year for the previous calendar year;
and
(b)
exports of ores to third countries, by the date of the dispatch at the latest.
Carriers and temporary storage agents
Any person or undertaking engaged, within the territories of the Member States, in transporting, or temporarily storing during transport, nuclear materials shall accept or hand over such nuclear materials only against a duly signed and dated receipt. This receipt shall state the names of the parties handing over and receiving the nuclear materials and indicate the quantities carried as well as the category, form and composition of the nuclear materials.
If so required for reasons of physical protection, the description of the nuclear materials transferred may be replaced by a suitable identification of the consignment. Such identification shall be traceable to records held by the operators shipping and receiving the nuclear materials.
Those records shall be retained by the contracting parties for at least 5 years.
Substitute records for carriers and temporary storage agents
Records already held by persons or undertakings in accordance with existing regulations which apply to them in the territory of the Member States in which they operate may be considered as being the records referred to in Article 29, provided that such records contain all the information required under that Article.
Intermediaries
Any intermediaries taking part in the conclusion of any contract for the supply of nuclear materials, such as authorised agents, brokers or commission agents, shall keep all records relating to the transactions performed by them or on their behalf for at least 5 years after expiry of the contract. Such records shall contain the names of the contracting parties and indicate the date of the contract as well as the quantity, category, form, composition, origin and destination of the materials.
Transmission of information and data
The Commission may transmit to the International Atomic Energy Agency information and data obtained pursuant to this Regulation.
Waste initial stock list and accounting records
1. Any operator in the territory of a State acceding to the European Union holding nuclear material in conditioned waste on which IAEA safeguards were terminated shall provide to the Commission, within 30 days of the date of entry into force of this Regulation in that State, an initial stock list of all such nuclear material by category.
2. Any operator treating or storing nuclear material that has previously been declared as retained or conditioned waste, shall keep accounting records thereof.
By way of derogation from Articles 9 to 13, Article 15 and Article 19(1) for material that has been previously declared as retained waste and from Articles 9 to 15 and Article 19(1) for material that has previously been declared as conditioned waste, those records shall include:
(a)
the operating data used to determine changes in the quantities and composition of nuclear material;
(b)
a stock list to be updated yearly after the physical inventory taking;
(c)
a description of the sequence of actions taken to prepare for and take a physical inventory, and to ensure that the inventory is correct and complete;
(d)
a description of the actions taken in order to ascertain the cause and magnitude of any accidental loss that might have occurred;
(e)
all stock changes, so that the book inventory can be established when requested.
Specific reporting requirements for the processing of waste may be specified in the particular safeguard provisions referred to in Article 8.
Processing of waste
Operators shall give advance notification to the Commission of any processing campaign of material that has previously been declared as retained or conditioned waste, excluding repackaging or further conditioning without separation of elements.
That advance notification shall include information on the amount of plutonium, high enriched uranium and uranium-233 per batch, the form, such as glass or high active liquid, the expected duration of the campaign, and the location of the material before and after the campaign. Such notification shall be communicated electronically to the Commission using the form set out in Annex XII, at least 200 days before the campaign starts.
Transfers of conditioned waste
Operators shall submit electronically by 31 January annual reports on:
(a)
shipments or exports of conditioned waste to an installation within or outside the territories of the Member States, using the form set out in Annex XIII;
(b)
receipts or imports of conditioned waste from an installation within or outside the territories of the Member States, using the form set out in Annex XIV;
(c)
changes in location of conditioned waste containing plutonium, high enriched uranium or uranium-233, using the form set out in Annex XV.
Termination of safeguards
1. Safeguards under this Regulation may be terminated on nuclear material as follows:
(a)
nuclear material which is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge; for this purpose, discards to the environment shall be declared in the inventory change report referred to in Article 14;
(b)
nuclear material considered as irrecoverable for practical or economic reasons which is incorporated in end products used for non-nuclear purposes such as alloys or ceramics; for this purpose, termination of use shall be declared in the inventory change report referred to in Article 14;
(c)
nuclear material contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not disposed of; for this purpose, termination of safeguards shall be declared in the inventory change report referred to in Article 14;
(d)
nuclear material contained in conditioned waste in very low concentrations, which is already disposed of. For this purpose, termination of safeguards shall be declared in the inventory change report referred to in Article 14.
2. For termination of safeguards under paragraph 1, points (b), (c) and (d), a reasoned and justified request shall be transmitted by an operator to the Commission. The operator concerned and the relevant Member State shall be informed whether the conditions for termination of safeguards are met.
National LOF
1. A national LOF, comprising individual holders of small amounts of nuclear material (‘smallholders’) within that Member State, may be put in place upon a request by the responsible authority of a Member State to the Commission. Several national LOFs may be put in place in a Member State.
2. The responsible authority shall supervise the national LOF and ensure implementation of Articles 3 to 7, 12 to 19, 21 and 23 to 26.
3. The combined inventory of source material and special fissile material in a national LOF shall not exceed one effective kilogram.
4. The declaration of the basic technical characteristics of the national LOF shall be submitted by the responsible authority to the Commission using the questionnaire in Annex I-M. Any update shall be submitted, at the latest, when transmitting the physical inventory listing referred to in Article 15.
5. The declaration of the basic technical characteristics shall describe how responsibilities are shared between the responsible authority and individual smallholders for the purpose of implementing Articles 9 to 11.
6. For the purpose of implementing Articles 9, 14 and 15, the responsible authority shall take appropriate measures to ensure that:
(a)
the physical inventory is taken by all individual smallholders comprising the national LOF and the data from the smallholders reflect the actual inventory at the date of the physical taking determined by the responsible authority;
(b)
the physical inventories of each individual smallholder can be identified in the physical inventory listing transmitted to the Commission;
(c)
the accounting reports are substantiated with the relevant operating records referred to in Article 10(1);
(d)
the provisions of this Regulation are effectively implemented within the scope of the national LOF.
International obligations
1. The provisions of this Regulation, and in particular Article 6(1), Article 34 and Article 35, point (c), shall be applied in conformity with the obligations of the Community and non-nuclear weapon Member States under Additional Protocol 1999/188/Euratom.
2. The provisions of this Regulation, and in particular Articles 19, 20, 23 and 24 shall be applied in conformity with NCAs in force between the Community and third countries and in such a way that the Commission can fulfil the Community obligations on nuclear materials under such NCAs.
3. The provisions of this Regulation, and in particular Articles 9 to 18, 22 to 26 and 36, shall be applied in conformity with the obligations of the Community and its Member States under any Safeguards Agreements concluded with the International Atomic Energy Agency.
CHAPTER VI — SPECIFIC PROVISIONS APPLICABLE IN THE TERRITORY OF THE NUCLEAR-WEAPON MEMBER STATE
Specific provisions applicable in the nuclear-weapon Member State
1. This Regulation shall not apply:
(a)
to installations or parts of installations which have been assigned to meet defence requirements and which are situated in the territory of the nuclear-weapon Member State;
nor
(b)
to nuclear materials which have been assigned to meet defence requirements by the nuclear-weapon Member State.
2. For nuclear materials, installations or parts of installations which are liable to be assigned to meet defence requirements and which are situated in the territory of the nuclear-weapon Member State, the extent of the application of this Regulation and the procedures under which it applies are defined in agreement between the Commission and the nuclear-weapon Member State, taking into account Article 84, second paragraph, of the Treaty. Such procedures are without prejudice to the possibility for the Commission’s inspectors to apply safeguards on the civil nuclear materials and to ensure compliance with Article 77 of the Treaty. Such procedures include provisions for installations or parts of installations under decommissioning. By way of derogation, it may be agreed, on a case-by-case basis, that specific records are presented to the Commission’s inspectors instead of the shipping documents referred to in Article 10(1)(a).
3. Notwithstanding paragraphs 1 and 2 of this Article:
(a)
the provisions of Articles 3(1), 4 and 8 shall apply to installations or parts of installations which at certain times are operated exclusively with nuclear materials liable to be assigned to meet defence requirements but which at other times are operated exclusively with civil nuclear materials;
(b)
the provisions of Articles 3(1), 4 and 8 shall apply, with exceptions for reasons of national security, to installations or parts of installations to which access could be restricted for such reasons but which produce, treat, separate, reprocess, store or use in any other way, simultaneously, both civil nuclear materials and nuclear materials assigned or liable to be assigned to meet defence requirements;
(c)
the provisions of Articles 2 and 7, Articles 9 to 37, paragraphs 1 and 2 of this Article and Articles 41, 42 and 43 shall apply in relation to all civil nuclear materials situated in the installations or parts of installations referred to in points (a) and (b) of this paragraph;
(d)
the provisions of Article 6, Article 34 and Article 35, point (c), shall not apply in the territories of the nuclear-weapon Member State.
CHAPTER VII — FINAL PROVISIONS
Confidentiality of data
1. The information obtained or handled by the Commission under this Regulation is subject to the security rules set out in Decisions (EU, Euratom) 2015/443 and (EU, Euratom) 2015/444, without prejudice to Regulation (Euratom) No 3.
2. The security of information transmission shall be in compliance with the Commission rules and Member State requirements for the transmission of such information.
Installations controlled from outside the Community
Where an installation is controlled by a person or undertaking established outside the Community, any obligation laid down in this Regulation shall be fulfilled by the local management of that installation.
Implementation and monitoring
1. The Commission shall adopt and publish guidelines for the application of this Regulation by means of a recommendation, and, if necessary, update them in the light of the experience gained, in close consultation with the Member States, and after having obtained observations from interested parties.
2. The Commission shall evaluate the application of this Regulation within 10 years of its entry into force. It shall report on the main findings to the Council.
Repeal
Regulation (Euratom) No 302/2005 is repealed with effect from the date of entry into force of this Regulation.
However, Annexes III to IX and XII to XV shall be repealed with effect from 16 October 2028, and Annexes I, II and XI shall be repealed with effect from 16 December 2025.
References to the repealed Regulation shall be construed as references to this Regulation.
Entry into force
This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union .
Annexes III to X and XII to XV shall apply from 16 October 2028, and Annexes I, II, XI and XVI shall apply from 16 December 2025.
Supplementary provisions
QUESTIONNAIRE FOR THE DECLARATION OF THE BASIC TECHNICAL CHARACTERISTICS (BTC) OF THE INSTALLATIONS
ANNEX ISupplementary provisions
ANNEX I
QUESTIONNAIRE FOR THE DECLARATION OF THE BASIC TECHNICAL CHARACTERISTICS (BTC) OF THE INSTALLATIONS
NB:
1.
Considering the broad variety of installations in the Community, some questions might not be pertinent for some installations. The answer ‘not applicable’ may be given when the question is considered not pertinent in view of the particular situation of the installation. In such case, the reason why the question is considered not applicable must be briefly explained.
2.
BTC declared before the entry into force of this Regulation shall remain valid until changed.
3.
For declaration updates, please highlight the introduced modifications. In the case of updates, the full BTC shall be transmitted with a new version number.
4.
Electronic templates for all questionnaires are made available by the Commission through a dedicated platform.
5.
The declaration, duly completed and signed (digitally if possible), shall be forwarded electronically to the European Commission, Euratom Safeguards.
GENERAL DESCRIPTION OF THE SITE ( 1 )
ANNEX IISupplementary provisions
ANNEX II
GENERAL DESCRIPTION OF THE SITE ( 1 )
Site identification
Declaration No ( 2 )
Declaration date
Reporting period ( 3 )
Name of the site representative
Comments ( 4 )
Entry
( 5 )
Ref.
( 6 )
MBA code
( 7 )
Building
( 8 )
General description, including use of contents
( 9 )
Comments
( 10 )
Explanatory notes
(1)
The initial declaration shall include all nuclear installations, and all other buildings on their sites. A separate entry shall be made for each building on the site. Subsequent annual update declarations shall include only those sites and buildings which have undergone a change since the previous declaration. A map of the site shall be attached with the initial declaration and updated when necessary.
(2)
The ‘Declaration No’ is a sequential number for each site, starting with ‘1’ for the initial site declaration.
(3)
The ‘Reporting period’ for the initial declaration is an ‘as of’ date, while for all subsequent annual updates the appropriate entry is the beginning and the ending date of the time period. It is understood that the information provided is valid as of the ending date.
(4)
Comments applicable to the whole of the site.
(5)
Each ‘Entry’ in each declaration shall be numbered sequentially, beginning with ‘1’.
(6)
The ‘Ref.’ column shall be used to refer to another entry. The contents of the ‘Ref.’ column consist of the relevant declaration and entry numbers (e.g. 10-20 refers to entry 20 of declaration 10). The reference indicates that the current entry adds to or updates information reported earlier. Several references may be inserted, if necessary.
(7)
The ‘MBA code’ column shall make reference to the MBA code to which the building in this entry belongs.
(8)
The ‘Building’ column shall include a building number or other designation that provides an unambiguous identification of the building on the schematic map of the site.
(9)
The ‘General description’ for each building shall include:
(a)
the approximate size of the building in terms of the number of floors and the total square meters of floor space;
(b)
the use of the building, including any prior uses of the building that might be relevant to interpreting other information, such as the results of environmental sampling, available to the Commission;
and
(c)
the main contents of the building, where this is not readily apparent from the stated use.
However, descriptions of activities previously provided in the Basic Technical Characteristics questionnaire don’t need to be repeated.
(10)
Comments applicable to individual entries.
GENERAL REMARKS CONCERNING THE REPORTS
1.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
2.
Reports shall be prepared electronically in an agreed format. They shall be forwarded, duly completed and signed (digitally if possible), to the European Commission, Euratom Safeguards.
INVENTORY CHANGE REPORT (ICR)
ANNEX IIISupplementary provisions
ANNEX III
INVENTORY CHANGE REPORT (ICR)
Header
Label/tag
Content
Comments
#
MBA
Character (4)
MBA code of reporting MBA
1
Report type
Character (1)
I for Inventory Change Report
2
Report date
Date (DDMMYYYY)
Date on which the report was completed
3
Report number
Number
Sequential number, no gaps
4
Line count
Number
Total number of lines reported
5
Start report
Date (DDMMYYYY)
Date of first day in reporting period
6
End report
Date (DDMMYYYY)
Date of last day in reporting period
7
Reporting person
Character (64)
Name of person responsible for the report
8
Entries
Label/tag
Content
Comments
#
Transaction ID
Number
Sequential number
9
IC code
Character (2)
Type of inventory change
10
Batch
Character (20)
Unique identifier for a batch of nuclear material
11
KMP
Character (1)
Key measurement point
12
Measurement
Character (1)
Measurement code
13
Material form
Character (2)
Material form code
14
Material container
Character (1)
Material container code
15
Material state
Character (1)
Material state code
16
Shipper MBA
Character (4)
MBA code of shipping MBA (for IC codes RD and RF only)
17
Receiver MBA
Character (4)
MBA code of receiving MBA (for IC codes SD and SF only)
18
Previous batch
Character (20)
Name of previous batch (for IC code RB only)
19
Original date
Date (DDMMYYYY)
Accounting date of the line to be corrected (always of first line in correction chain)
20
PIT date
Date (DDMMYYYY)
Date of physical inventory taking (PIT) to which MUF adjustment refers (use with IC code MF only)
21
Line number
Number
Sequential number, no gaps
22
Accounting date
Date (DDMMYYYY)
Date on which the inventory change occurred or became known
23
Number of items
Number
Number of items
24
Element category
Character (1)
Category of nuclear material
25
Element weight
Number (24,3)
Element weight
26
Isotope
Character (1)
G for U-235, K for U-233, J for a mixture of U-235 and U-233
27
Fissile weight
Number (24,3)
Weight of fissile isotope
28
Isotopic composition
Number (24,3) (for each isotope)
U, Pu isotopic weights (only if agreed in particular safeguard provisions)
29
Obligation
Character (5)
Safeguard obligation
30
Previous element category
Character (1)
Previous element category of nuclear material (use for IC codes CB, CC and CE only)
31
Previous obligation
Character (5)
Previous obligation (use for IC codes BR, CR, PR and SR only)
32
Shipper CAM code
Character (8)
Code to identify the shipping small holder
33
Receiver CAM code
Character (8)
Code to identify the receiving small holder
34
Document
Character (70)
Operator-defined reference to supporting documents
35
Container ID
Character (20)
Operator-defined identifier for the container
36
Correction
Character (1)
D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)
37
Previous report
Number
Report number of line to be corrected
38
Previous line
Number
Line number of line to be corrected
39
Comment
Character (256)
Operator comment
40
Burn-up
Number
Burn-up in MWdays/tonne (use for IC codes NL and NP in nuclear reactors only)
41
CRC
Number
Hash code of line for quality control purposes
42
Previous CRC
Number
Hash code of line to be corrected
43
Advance notification reference code
Character (12)
Reference code used for the advance notification sent to Euratom (use for IC codes RD, RF, SD and SF only)
44
Campaign
Character (12)
Campaign identifier for reprocessing installations
45
Reactor
Character (12)
Reactor code for reprocessing campaigns
46
Safeguards info
Character (256)
Code for communicating additional information
47
Explanatory notes
1.
MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.
2.
Report type: I for inventory change reports.
3.
Report date: Date on which the report was completed.
4.
Report number: Sequential number used for inventory change reports, material balance reports and physical inventory listings, no gaps.
5.
Line count: Total number of lines reported.
6.
Start report: Date of first day of reporting period.
7.
End report: Date of last day of reporting period.
8.
Reporting person: Name of the person responsible for the report.
9.
Transaction ID: Sequential number. This is used to identify all inventory change lines relating to the same physical transaction.
10.
IC code:
One of the following codes shall be used:
Keyword
Code
Explanation
Receipt
RD
Receipt of nuclear material from a material balance area within the European Union.
Import
RF
Import of nuclear material from a third country.
Receipt from non-safeguarded activity
RN
Receipt of nuclear material from a non-safeguarded activity (Article 39).
Shipment
SD
Transfer of nuclear material to a material balance area within the European Union.
Export
SF
Export of nuclear material to a third country
Shipment to non-safeguarded activity
SN
Transfer of nuclear material to a non-safeguarded activity (Article 39).
Transfer to conditioned waste
TC
Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been conditioned in such a way (e.g. in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use. Installations may be authorized to use this code based on a reasoned and justified request and agreed reporting modalities.
Separate records shall be kept for this type of material.
Transfer to a geological disposal area
TG
Transfer of nuclear material which is neither considered as retained nor as conditioned waste into a geological disposal area. Installations may be authorized to use this code based on a reasoned and justified request and agreed reporting modalities.
Discards to the environment
TE
Nuclear material that is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge (Article 36(1)(a)).
Transfer to retained waste
TW
Nuclear material generated from processing or from an operational accident contained in waste that is measured or estimated on the basis of measurements, and which has been transferred to a specific location within the material balance area from which it could be retrieved and which is deemed to be not recoverable for the time being .
Separate records shall be kept for this type of material.
Retransfer from conditioned waste
FC
Retransfer of conditioned waste to the inventory of the material balance area. This applies whenever conditioned waste undergoes processing.
Retransfer from a geological disposal area
FG
Retrieval of nuclear material from a geological disposal area after it was declared as transfer to that geological disposal area. Use of this code requires a special report to be sent to the Commission.
Retransfer from retained waste
FW
Retransfer of retained waste to the inventory of the material balance area. This applies whenever retained waste is retrieved from the specific location within the material balance area to which it had been transferred, either for any processing in the material balance area or for any shipment from the material balance area.
Accidental loss
LA
Irretrievable and inadvertent loss of a quantity of nuclear material as the result of an operational accident. Use of this code requires a special report to be sent to the Commission.
Accidental gain
GA
Nuclear material unexpectedly found, except when detected in the course of a physical inventory taking. Use of this code requires a special report to be sent to the Commission.
Decommissioning gain
GD
Nuclear material arising during decommissioning activities or exceptional operations. Installations may be authorized to use this code based on a reasoned and justified request.
Category change
CE
Accountancy transfer of a quantity of nuclear material from one category (Article 21) to another as a result of an enrichment process (only one line to be reported per category change).
Category change
CB
Accountancy transfer of a quantity of nuclear material from one category (Article 21) to another as a result of a blending operation (only one line to be reported per category change).
Category change
CC
Accountancy transfer of a quantity of nuclear material from one category (Article 21) to another for all types of category change, such as during irradiation or for exceptional and justified reasons, which are neither covered by codes CE and CB (only one line to be reported per category change) nor a correction.
Rebatching
RB
Accountancy transfer of a quantity of nuclear material from one batch to another (only one line to be reported per rebatching).
Change in particular obligation
BR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), to balance the total uranium stock following a blending operation (only one line to be reported per change of obligation).
Change in particular obligation
PR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), used when nuclear material enters or leaves an accountancy pool (only one line to be reported per change of obligation).
Change in particular obligation
SR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), following an obligation exchange or a substitution (only one line to be reported per change of obligation). The use of this code requires prior authorization (Article 20(1)).
Change in particular obligation
CR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), for all cases not covered by codes BR, PR or SR (only one line to be reported per change of obligation).
Nuclear production
NP
Increase in the quantity of nuclear material due to nuclear transformation.
Nuclear loss
NL
Decrease in the quantity of nuclear material due to nuclear transformation.
Shipper/receiver difference
DI
Shipper/receiver difference.
New measurement
NM
Quantity of nuclear material, in one particular batch, accounted for in the nuclear material balance area, being the difference between a newly measured quantity and the quantity formerly accounted for, and which is neither a shipper/receiver difference nor a correction.
Material unaccounted for
MF
Book adjustment for material unaccounted for. Shall be equal to the difference between the ending physical inventory (PE) and the ending book inventory (BA) reported in the material balance report (Annex IV). The original date shall be that of the physical inventory taking, while the accounting date shall be after the date of the physical inventory taking.
Roundings
RA
Rounding adjustment to make the sum of the quantities reported in a given period coincide with the ending book inventory of the material balance area.
Isotope adjustment
R5
Adjustment to make the sum of the isotope quantities reported coincide with the ending book inventory for U-235 of the material balance area.
Material production
MP
Quantity of nuclear material, obtained from substances originally not subject to safeguards, which has become subject to safeguards because its concentration now exceeds the minimum levels.
Termination of use
TU
Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is incorporated in end products used for non-nuclear purposes (Article 36(1)(b)).
The use of this code requires prior authorization.
Termination of safeguards
TZ
Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not disposed of (Article 36(1)(c)). Installations may be authorized to use this code based on a reasoned and justified request and agreed reporting modalities.
Ending book inventory
BA
Book inventory at the end of a reporting period and at the PIT date, separate for each category of nuclear material and for each particular safeguard obligation.
11.
Batch: The batch designation may be chosen by the operator, but:
(a)
in the case of the inventory change ‘Receipt (RD)’, the batch designation used by the shipper shall be reported;
(b)
a batch designation shall not be used again for another batch in the same material balance area.
12.
KMP: Key measurement point. The codes are notified to the installation concerned and listed in the particular safeguard provisions. If no specific codes have been notified, ‘&’ shall be used.
13.
Measurement: The basis on which the quantity of nuclear material reported was established has to be indicated. One of the following codes shall be used:
Measured
Estimated
Explanation
M
E
In the reporting material balance area.
N
F
In another material balance area.
T
G
In the reporting material balance area when the weights have already been given in a previous inventory change report or physical inventory listing.
L
H
In another material balance area when the weights have already been given in a previous inventory change report or physical inventory listing for the present material balance area.
14.
Material form:
The following codes shall be used:
Main type of material form
Subtype
Code
Ores
OR
Concentrates
YC
Uranium hexafluoride (UF6)
U6
Uranium tetrafluoride (UF4)
U4
Uranium dioxide (UO2)
U2
Uranium trioxide (UO3)
U3
Uranium oxide (U3O8)
U8
Thorium oxide (ThO2)
T2
Solutions
Nitrate
LN
Fluoride
LF
Other
LO
Powder
Homogeneous
PH
Heterogeneous
PN
Ceramics
Pellets
CP
Spheres
CS
Other
CO
Metal
Pure
MP
Alloys
MA
Fuel
Rods, pins
ER
Plates
EP
Bundles
EB
Assemblies
EA
Other
EO
Sealed sources
QS
Small quantities/samples
SS
Scrap
Homogeneous
SH
Heterogeneous (clean-outs, clinkers, sludges, fines, other)
SN
Solid waste
Hulls
AH
Mixed (plastics, gloves, papers, etc.)
AM
Contaminated equipment
AC
Other
AO
Liquid waste
Low active
WL
Medium active
WM
High active
WH
Conditioned waste
Glass
NG
Bitumen
NB
Concrete
NC
Other
NO
15.
Material container:
The following codes shall be used:
Type of container
Code
Cylinder
C
Pack
P
Drum
D
Discrete fuel unit
S
Bird cage
B
Bottle
F
Tank
T
Other
O
16.
Material state:
The following codes shall be used:
State
Code
Fresh nuclear material
F
Irradiated nuclear material
I
Waste
W
Irrecoverable material
N
17.
Shipper MBA: Use only for inventory change codes RD and RF. For inventory change code RD, the code of the shipping material balance area is reported. If this code is unknown, the code ‘F’ or ‘W’ (for the shipping MBA in France or a non-nuclear-weapon State) is reported and the shipper’s full name and address shall be entered in the comment field (40). For inventory change code RF, the country code of the exporting state, or the MBA code of the exporting installation if known, is reported, and the shipper’s full name and address shall be entered in the comment field (40).
18.
Receiver MBA: Use only for inventory change codes SD and SF. For inventory change code SD, the code of the receiving material balance area is reported. If this code is unknown, the code ‘F’ or ‘W’ (for the receiving MBA in France or a non-nuclear-weapon State) is reported and the receiver’s full name and address shall be entered in the comment field (40). For inventory change code SF, the country code of the importing state or the MBA code of the importing installation if known, is reported, and the receiver’s full name and address shall be entered in the comment field (40).
19.
Previous batch: Batch designation before rebatching. The batch designation after the rebatching shall be reported in field 11.
20.
Original date: In the case of a correction, the day, month and year when the line to be corrected was originally entered shall be reported. For correction chains, the original date is always the accounting date of the first line in the chain. For late lines (stand-alone additions), the original date is the date on which the inventory change occurred.
21.
PIT date: Date of the physical inventory taking as reported in the material balance report on which the book adjustment for MUF (material unaccounted for) is based. Use only with inventory change code MF.
22.
Line number: Sequential number starting with 1 in each report, no gaps.
23.
Accounting date: Date when the inventory change occurred or became known.
24.
Number of items: The number of items making up the batch shall be reported. If an inventory change consists of several lines, the sum of the number of items reported shall equal the total number of items belonging to the same transaction ID. If the transaction involves more than one element the number of items shall be declared in the line(s) for the element category of highest safeguards relevance only (in descending order: P, H, L, N, D, T).
25.
Element category:
The following codes shall be used:
Category of nuclear material
Code
Plutonium
P
High enriched uranium
(20 % enrichment and above)
H
Low enriched uranium
(higher than natural but less than 20 % enrichment)
L
Natural uranium
N
Depleted uranium
D
Thorium
T
26.
Element weight: The weight of the element category referred to in field 25 shall be reported. All weights shall be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.
27.
Isotope: This code indicates the fissile isotopes involved and shall be used when the weight of fissile isotopes is reported (28).
The following codes shall be used:
Fissile isotope(s)
Code
Uranium-235
G
Uranium-233
K
A mixture of uranium-235 and uranium-233
J
28.
Fissile weight: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes shall only be reported for enriched uranium and category changes involving enriched uranium. All weights shall be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.
29.
Isotopic composition: If agreed in the particular safeguard provisions the isotopic composition of U and/or Pu shall be reported in the format as a list of weights separated by semi-colons to denote the weight of U-233, U-234, U-235, U-236, U-238 or Pu-238, Pu-239, Pu-240, Pu-241, Pu-242. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.
30.
Obligation: Indication of the particular safeguard obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 19). It may also correspond to a pool code, where authorised pursuant to Article 20. The Commission shall communicate the appropriate codes to the installations on request.
31.
Previous element category: Code of the element category of nuclear material before the category change. The corresponding code after the change shall be reported in field 25. Use only with the inventory change codes CE, CB and CC.
32.
Previous obligation: Code of the particular safeguard obligation to which the nuclear material was subject before the change. The corresponding obligation code after the change shall be reported in field 30. Use only with the inventory change codes BR, CR, PR and SR.
33.
Shipper CAM code: Code of installation of Annex I-N shipping material. The Commission shall communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators.
34.
Receiver CAM code: Code of installation of Annex I-N receiving material. The Commission shall communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators.
35.
Document: Operator-defined reference to supporting document(s).
36.
Container ID: Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation.
37.
Correction: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate.
The following codes shall be used:
Code
Explanation
D
Deletion. The line to be deleted must either be:
—
identified by indicating in field 38 the report number (4) and in field 39 the line number (22), as well as in field 43 the CRC (42) which were declared for the original line. Other fields need not be reported;
or
—
repeated in its entirety, except for the accounting date (23) which shall show the date on which the deletion was made in the accounting records. Fields may contain codes no longer in use under this Regulation
A
Addition (forming part of a deletion/addition pair). The correct line shall be reported with all data fields, including the ‘previous report’ field (38) and the ‘previous line’ field (39). The ‘previous line’ field (39) shall repeat the line number (22) of the line being replaced by the deletion/addition pair. The accounting date (23) shall show the date on which the addition was made in the accounting records
L
Late line (stand-alone addition). The late line to be added shall be reported with all data fields, including the ‘previous report’ field (38). The ‘previous report’ field (38) shall contain the report number (4) of the report in which the late line should have been included. The accounting date (23) shall show the date on which the late line was introduced in the accounting records
38.
Previous report: Indicate the report number (4) of the line to be corrected.
39.
Previous line: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (22) of the line to be corrected.
40.
Comment: Free-text comment field for short comments by operator.
41.
Burn-Up: For inventory changes of type NP or NL in nuclear reactors, burn-up in MWdays/tonne.
42.
CRC: Hash code of line for quality control purposes. The Commission shall inform the operator of the algorithm to be used.
43.
Previous CRC: Hash code of the line to be corrected.
44.
Advance notification reference code: Reference code used for the advance notification. To be used with inventory codes SF, RF, SD and RD when so required (Articles 23 and 24).
45.
Campaign: Unique identifier for the reprocessing campaign. Use only for inventory changes in the process material balance area(s) of spent fuel reprocessing installations.
46.
Reactor: Unique identifier for the reactor from which irradiated fuel is being stored or reprocessed. Use only for inventory changes in spent fuel storage or reprocessing installations.
47.
Safeguards info: Additional information, if so required by the Commission.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
In the case of transfer of nuclear material, the shipper shall provide the receiver with all the necessary information for the inventory change report.
2.
If numerical data contain fractions of units, a point shall precede the decimal digits.
3.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
4.
Under Article 79 of the Treaty, those subject to safeguards requirements are to notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
5.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
6.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
MATERIAL BALANCE REPORT (MBR)
ANNEX IVSupplementary provisions
ANNEX IV
MATERIAL BALANCE REPORT (MBR)
Header
Label/tag
Content
Comments
#
MBA
Character (4)
MBA code of reporting MBA
1
Report type
Character (1)
M for Material Balance Report
2
Report date
Date (DDMMYYYY)
Date on which the report was completed
3
Start report
Date (DDMMYYYY)
Starting date of MBR (date of last PIT + 1 day)
4
End report
Date (DDMMYYYY)
End date of MBR (date of current PIT)
5
Report number
Number
Sequential number, no gaps
6
Line count
Number
Total number of lines reported
7
Reporting person
Character (64)
Name of person responsible for the report
8
Entries
Label/tag
Content
Comments
#
IC code
Character (2)
Type of inventory change
9
Line number
Number
Sequential number, no gaps
10
Element category
Character (1)
Category of nuclear material
11
Element weight
Number (24,3)
Element weight
12
Isotope
Character (1)
G for U-235, K for U-233, J for a mixture of U-235 and U-233
13
Fissile weight
Number (24,3)
Weight of fissile isotope
14
Obligation
Character (5)
Safeguard obligation
15
Correction
Character (1)
D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)
16
Previous report
Number
Report number of line to be corrected
17
Previous line
Number
Line number of line to be corrected
18
Comment
Character (256)
Operator comment
19
CRC
Number
Hash code of line for quality control purposes
20
Previous CRC
Number
Hash code of line to be corrected
21
Explanatory notes
1.
MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.
2.
Report type: M for material balance reports.
3.
Report date: Date on which the report was completed.
4.
Start report: Start date of MBR, date of the day immediately following the day of the previous physical inventory taking.
5.
End report: End date of MBR, date of current physical inventory taking.
6.
Report number: Sequential number used for inventory change reports, material balance reports and physical inventory listings, no gaps.
7.
Line count: Total number of lines reported.
8.
Reporting person: Name of the person responsible for the report.
9.
IC code: The different types of inventory information and of inventory change shall be entered in the sequence indicated below.
The following codes shall be used:
Keyword
Code
Explanation
Beginning physical inventory
PB
Physical inventory at the beginning of the reporting period (shall be equal to the physical inventory at the end of the previous reporting period).
Separate lines per element and per safeguard obligation
Inventory changes
(only codes in the list below)
For each type of inventory change, one consolidated line (per element and per safeguard obligation) has to be entered for the entire reporting period (first increases, then decreases).
Ending book inventory
BA
Book inventory at the end of the reporting period. It shall be equal to the arithmetic sum of the MBR entries above.
Separate lines per element and per safeguard obligation
Ending physical inventory
PE
Physical inventory at the end of the reporting period.
Separate lines per element and per safeguard obligation
Material unaccounted for
MF
Material unaccounted for. Shall be calculated as
‘ending physical inventory (PE)’
minus
‘ending book inventory (BA)’.
Separate lines per element and per safeguard obligation
For inventory changes, one of the following codes shall be used:
Keyword
Code
Explanation
Receipt
RD
Receipt of nuclear material from a material balance area within the European Union.
Import
RF
Import of nuclear material from a third country.
Receipt from non-safeguarded activity
RN
Receipt of nuclear material from a non-safeguarded activity (Article 39).
Shipment
SD
Transfer of nuclear material to a material balance area within the European Union.
Export
SF
Export of nuclear material to a third country
Shipment to non-safeguarded activity
SN
Transfer of nuclear material to a non-safeguarded activity (Article 39).
Transfer to conditioned waste
TC
Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been conditioned in such a way (e.g. in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use. Installations may be authorized to use this code based on a reasoned and justified request and agreed reporting modalities.
Separate records shall be kept for this type of material.
Transfer to a geological disposal area
TG
Transfer of nuclear material which is neither considered as retained nor as conditioned waste into a geological disposal area.
Discards to the environment
TE
Nuclear material that is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge (Article 36(1)(a)).
Transfer to retained waste
TW
Nuclear material generated from processing or from an operational accident contained in waste that is measured or estimated on the basis of measurements, and which has been transferred to a specific location within the material balance area from which it could be retrieved and which is deemed to be not recoverable for the time being.
Separate records shall be kept for this type of material.
Retransfer from conditioned waste
FC
Retransfer of conditioned waste to the inventory of the material balance area. This applies whenever conditioned waste undergoes processing.
Retransfer from a geological disposal area
FG
Retrieval of nuclear material from a geological disposal area after it was declared as transfer to that geological disposal area. Use of this code requires a special report to be sent to the Commission.
Retransfer from retained waste
FW
Retransfer of retained waste to the inventory of the material balance area. This applies whenever retained waste is retrieved from the specific location within the material balance area, either for any processing involving the separation of elements in the material balance area or for any shipment from the material balance area.
Accidental loss
LA
Irretrievable and inadvertent loss of a quantity of nuclear material as the result of an operational accident. Use of this code requires a special report to be sent to the Commission.
Accidental gain
GA
Nuclear material unexpectedly found, except when detected in the course of a physical inventory taking. Use of this code requires a special report to be sent to the Commission.
Decommissioning gain
GD
Nuclear material arisen during decommissioning activities or exceptional operations. Installations may be authorized to use this code based on a reasoned and justified request.
Category change
CE
Accountancy transfer of a quantity of nuclear material from one category (Article 21) to another as a result of an enrichment process (only one line to be reported per category change).
Category change
CB
Accountancy transfer of a quantity of nuclear material from one category (Article 21) to another as a result of a blending operation (only one line to be reported per category change).
Category change
CC
Accountancy transfer of a quantity of nuclear material from one category (Article 21) to another for all types of category change not covered by codes CE and CB (only one line to be reported per category change), such as during irradiation or for exceptional and justified reasons.
Change in particular obligation
BR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), to balance the total uranium stock following a blending operation (only one line to be reported per change of obligation).
Change in particular obligation
PR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), used when nuclear material enters or leaves an accountancy pool (only one line to be reported per change of obligation).
Change in particular obligation
SR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), following an obligation exchange or a substitution (only one line to be reported per change of obligation). The use of this code requires prior authorization (Article 20(1)).
Change in particular obligation
CR
Accountancy transfer of a quantity of nuclear material from one particular safeguard obligation to another (Article 19(1)), for all cases not covered by codes BR, PR or SR (only one line to be reported per change of obligation).
Nuclear production
NP
Increase in the quantity of nuclear material due to nuclear transformation.
Nuclear loss
NL
Decrease in the quantity of nuclear material due to nuclear transformation.
Shipper/receiver difference
DI
Shipper/receiver difference.
New measurement
NM
Quantity of nuclear material, in one particular batch, accounted for in the nuclear material balance area, being the difference between a newly measured quantity and the quantity formerly accounted for, and which is neither a shipper/receiver difference nor a correction.
Roundings
RA
Rounding adjustment to make the sum of the quantities reported in a given period coincide with the ending book inventory of the material balance area.
Isotope adjustment
R5
Adjustment to make the sum of the isotope quantities reported coincide with the ending book inventory for U-235 of the material balance area.
Material production
MP
Quantity of nuclear material, obtained from substances originally not subject to safeguards, which has become subject to safeguards because its concentration now exceeds the minimum levels.
Termination of use
TU
Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is incorporated in end products used for non-nuclear purposes (Article 36(1)(b)).
The use of this code requires prior authorization.
Termination of safeguards
TZ
Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not discarded to the environment (Article 36(1)(c)). Installations may be authorized to use this code based on a reasoned and justified request and agreed reporting modalities.
10.
Line number: Sequential number starting with 1, no gaps.
11.
Element category: The element category of the nuclear material, using the category codes as laid out in Annex III (25) to this Regulation.
12.
Element weight: The weight of the element category referred to in field 11 shall be reported. All weights shall be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.
13.
Isotope: This code indicates the kind of fissile isotopes involved and shall be used when the weight of fissile isotopes is reported. Use the codes as laid out in Annex III (27) to this Regulation.
14.
Fissile weight: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes shall only be reported for enriched uranium and category changes involving enriched uranium. All weights shall be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.
15.
Obligation: Indication of the particular safeguard obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 19). It may also correspond to a pool code, where authorised pursuant to Article 20. The Commission shall communicate the appropriate codes to the installations on request.
16.
Correction: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate.
The following codes shall be used:
Code
Explanation
D
Deletion. The line to be deleted shall either be:
—
identified by indicating in field 17 the report number (6) and in field 18 the line number (11), as well as in field 21 the CRC (20) which were declared for the original line. Other fields need not be reported;
or
—
repeated in its entirety. Fields may contain codes no longer in use under this Regulation
A
Addition (forming part of a deletion/addition pair). The correct line shall be reported with all data fields, including the ‘previous report’ field (17) and the ‘previous line’ field (18). The ‘previous line’ field (18) shall repeat the line number (10) of the line being replaced by the deletion/addition pair
L
Late line (stand-alone addition). The late line to be added shall be reported with all data fields, including the ‘previous report’ field (17). The ‘previous report’ field (17) shall contain the report number (6) of the report in which the late line should have been included
17.
Previous report: Indicate the report number (6) of the line to be corrected.
18.
Previous line: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (10) of the line to be corrected.
19.
Comment: Free-text comment field for short comments by operator.
20.
CRC: Hash code of line for quality control purposes. The Commission shall inform the operator of the algorithm to be used.
21.
Previous CRC: Hash code of the line to be corrected.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
General remarks 2, 3, 4, 5 and 6 at the end of Annex III apply mutatis mutandis .
PHYSICAL INVENTORY LISTING (PIL)
ANNEX VSupplementary provisions
ANNEX V
PHYSICAL INVENTORY LISTING (PIL)
Header
Label/Tag
Content
Comments
#
MBA
Character (4)
MBA code of reporting MBA
1
Report type
Character (1)
P for physical inventory listings
2
Report date
Date (DDMMYYYY)
Date on which the report was completed
3
Report number
Number
Sequential number, no gaps
4
PIT date
Date (DDMMYYYY)
Date on which the physical inventory was taken
5
Line count
Number
Total number of lines reported
6
Reporting person
Character (64)
Name of person responsible for the report
7
Entries
Label/Tag
Content
Comments
#
Item ID
Character (20)
Sequential number
8
Batch
Character (20)
Unique identifier for a batch of nuclear material
9
KMP
Character (1)
Key measurement point
10
Measurement
Character (1)
Measurement code
11
Element category
Character (1)
Category of nuclear material
12
Material form
Character (2)
Material form code
13
Material container
Character (1)
Material container code
14
Material state
Character (1)
Material state code
15
Line number
Number
Sequential number, no gaps
16
Number of items
Number
Number of items
17
Element weight
Number (24,3)
Element weight
18
Isotope
Character (1)
G for U-235, K for U-233, J for a mixture of U-235 and U-233
19
Fissile weight
Number (24,3)
Weight of fissile isotope
20
Obligation
Character (5)
Safeguard obligation
21
Document
Character (70)
Operator-defined reference to supporting documents
22
Container ID
Character (20)
Operator-defined identifier for the container
23
Correction
Character (1)
D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions)
24
Previous report
Number
Report number of line to be corrected
25
Previous line
Number
Line number of line to be corrected
26
Comment
Character (256)
Operator comment
27
CRC
Number
Hash code of line for quality control purposes
28
Previous CRC
Number
Hash code of line to be corrected
29
Explanatory notes
1.
MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.
2.
Report type: P for physical inventory listings.
3.
Report date: Date on which the report was completed.
4.
Report number: Sequential number used for inventory change reports, material balance reports and physical inventory listings, no gaps.
5.
PIT date: Day, month and year when the physical inventory was taken, reflecting the situation at 24:00.
6.
Line count: Total number of lines reported.
7.
Reporting person: Name of the person responsible for the report.
8.
Item ID: Sequential number, common to all PIL lines related to the same physical object.
9.
Batch: If batch follow-up is required in the particular safeguard provisions, the batch designation previously used for the batch in an inventory change report or in a previous physical inventory listing shall be used.
10.
KMP: Key measurement point. The codes are notified to the installation concerned and listed in the particular safeguard provisions. If no specific codes have been notified, ‘&’ shall be used.
11.
Measurement: The basis on which the quantity of nuclear material reported was established has to be indicated, using the category codes as laid out in Annex III (13) to this Regulation.
12.
Element category: The element category of the nuclear material, using the category codes as laid out in Annex III (25) to this Regulation.
13.
Material form: The material form of the batch, using the description of materials as laid out in Annex III (14) to this Regulation.
14.
Material container: The type of container holding the nuclear material, using the category codes as laid out in Annex III (15) to this Regulation.
15.
Material state: The material state of the batch, using material state codes as laid out in Annex III (16) to this Regulation.
16.
Line number: Sequential number starting with 1 in each report, no gaps.
17.
Number of items: Each physical inventory line shall indicate the number of items involved. If a group of items belonging to the same batch are reported as several lines, the sum of the number of items reported shall equal the total number of items in the group. If the lines involve more than one element category, the number of items shall be declared in the line(s) for the element category of highest safeguards relevance only (in descending order: P, H, L, N, D, T).
18.
Element weight: The weight of the element category referred to in field 12 shall be reported. All weights shall be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.
19.
Isotope: This code indicates the kind of fissile isotopes involved and shall be used when the weight of fissile isotopes is reported. Use the codes as laid out in Annex III (27) to this Regulation.
20.
Fissile weight: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes shall only be reported for enriched uranium and category changes involving enriched uranium. All weights shall be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places.
21.
Obligation: Indication of the particular safeguard obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 19). It may also correspond to a pool code, where authorised pursuant to Article 20. The Commission shall communicate the appropriate codes to the installations on request.
22.
Document: Operator-defined reference to supporting document(s).
23.
Container ID: Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation.
24.
Correction: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate.
The following codes shall be used:
Code
Explanation
D
Deletion. The line to be deleted shall either be:
—
identified by indicating in field 25 the report number (4) and in field 26 the line number (16), as well as in field 29 the CRC (28) which were declared for the original line. Other fields need not be reported;
or
—
repeated in its entirety. Fields may contain codes no longer in use under this Regulation
A
Addition (forming part of a deletion/addition pair). The correct line shall be reported with all data fields including the ‘previous report’ field (25) and the ‘previous line’ field (26). The ‘previous line’ field (26) shall contain the line number (16) of the line being replaced by the deletion/addition pair.
L
Late line (stand-alone addition). The late line to be added shall be reported with all data fields, including the ‘previous report’ field (25). The ‘previous report’ field (25) shall contain the report number (4) of the report in which the late line should have been included.
25.
Previous report: Indicate the report number (4) of the line to be corrected.
26.
Previous line: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (16) of the line to be corrected.
27.
Comment: Free-text comment field for short comments by operator (replaces separate concise note).
28.
CRC: Hash code of line for quality control purposes. The Commission shall inform the operator of the algorithm to be used.
29.
Previous CRC: Hash code of the line to be corrected.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
If, on the date the physical inventory was taken, there was no nuclear material in the material balance area, only labels from 1 to 7, 16, 17 and 28 above shall be filled in. In addition, labels 24-26 and 29 shall be filled in where appropriate.
2.
General remarks 2, 3, 4, 5 and 6 at the end of Annex III apply mutatis mutandis .
ADVANCE NOTIFICATION OF EXPORTS/SHIPMENTS OF NUCLEAR MATERIAL
ANNEX VISupplementary provisions
ANNEX VI
ADVANCE NOTIFICATION OF EXPORTS/SHIPMENTS OF NUCLEAR MATERIAL
Header
Label/Tag
Content
Comments
#
Legal entity or name of installation
Character (256)
Legal entity or installation name
1
Report type
Character (4)
ANXS to be used for this report type
2
Advance notification reference code
Character (12)
Reference code for advance notification
3
Shipper MBA
Character (4)
MBA code of shipping installation
4
Receiver MBA
Character (4)
MBA code of receiving installation
5
Shipping installation
Character (256)
Contact details of shipping installation
6
Receiving installation
Character (256)
Contact details of receiving installation
7
Report date
Date (DDMMYYYY)
Date on which the report was completed
8
Reporting person
Character (64)
Name of person responsible for the report
9
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
10
Batch
Character (20)
Unique identifier for a batch of nuclear material
11
Element category
Character (1)
Category of nuclear material
12
Obligation
Character (5)
Safeguard obligation
13
Chemical composition
Character (64)
Chemical composition
14
Isotope
Character (1)
Uranium isotope
15
Enrichment
Number (3,3)
Percent composition of uranium-235
16
Material state
Character (1)
Material state
17
Material form
Character (2)
Material form
18
Number of items
Number
Number of items
19
Description of containers and seals
Character (256)
Description of containers and sealing options
20
Element weight
Number (24,3)
Element weight
21
Fissile weight
Number (24,3)
Fissile isotope weight
22
Material container
Character (1)
Material container code
23
Means of transport
Character (1) (for each means of transport)
Means of transport of nuclear material
24
Location where material will be stored or prepared
Character (256)
Location where the nuclear material is prepared for shipping
25
Last date when material can be identified
Date (DDMMYYYY)
Last date when nuclear material can be identified
26
Date of dispatch
Date (DDMMYYYY)
Expected date of dispatch
27
Date of arrival
Date (DDMMYYYY)
Expected date of arrival at destination
28
Intended use
Character (256)
Intended use of the nuclear material
29
Euratom Supply Agency (ESA) contractual reference
Character (64)
ESA contractual reference number
30
Explanatory notes
1.
Legal entity or name of installation: The name of the legal entity or the installation notifying the Commission.
2.
Report type: ANXS to be used for this report type.
3.
Advance notification reference code: The reference code for advance notifications to be used in the inventory change report.
4.
Shipper MBA: The code of the shipper material balance area as notified by the Commission to the installation concerned.
5.
Receiver MBA: The code of the receiver material balance area in the case of intra-EU transfer and, if known, in the case of export to a third country.
6.
Shipping installation: The name, address and country of the installation shipping the nuclear material.
7.
Receiving installation: The name, address and country of the installation receiving the nuclear material.
8.
Report date: The date on which the report was completed.
9.
Reporting person: Name of the person responsible for the report.
10.
Line number: Sequential number starting with 1 in each report, no gaps.
11.
Batch: The identification number of the batch. The information shall be inserted for each batch.
12.
Element category: The category of nuclear material. Use the category codes as laid out in Annex III (25) to this Regulation.
13.
Obligation: Indication of the particular safeguard obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 19). The Commission shall communicate the appropriate codes to the installations on request. The information shall be inserted for each batch.
14.
Chemical composition: The chemical composition of the batch. The information shall be inserted for each batch.
15.
Isotope: This code indicates the kind of fissile isotopes involved and shall be used when the weight of fissile isotopes is reported. Use the isotope codes as laid out in Annex III (27) to this Regulation. The information shall be inserted for each batch containing uranium.
16.
Enrichment: Percent composition of U-235. The information shall be inserted for each batch containing uranium.
17.
Material state: The material state of the batch, using material state codes as laid out in Annex III (16) to this Regulation. The information shall be inserted for each batch.
18.
Material form: The material form of the batch, using the description of materials as laid out in Annex III (14) to this Regulation. The information shall be inserted for each batch.
19.
Number of items: The number of items included in the batch, in accordance with Annex III (24) to this Regulation.
20.
Description of containers and seals: A description of the containers, including features that would permit sealing. The information shall be inserted for each batch.
21.
Element weight: The element weight shall be given in grams. The information shall be inserted for each batch.
22.
Fissile weight: The weight of the fissile isotope(s) (for low enriched uranium and high enriched uranium: weight of isotope U-233 and U-235) shall be given in grams. The information shall be inserted for each batch containing uranium.
23.
Material container: The type of container holding the nuclear material, using the category codes as laid out in Annex III (15) to this Regulation.
24.
Means of transport: Indicate, where appropriate, the means of transport. More than one code may be used if several means of transport are used. In such cases, the codes shall be separated by semi-colons.
The following codes shall be used:
Means of transport
Code
Air
A
Water
W
Road
R
Train
T
Other
O
25.
Location where material will be stored or prepared: The location within the material balance area where the nuclear material is prepared for shipping and can be identified, and where its quantity and composition can be verified.
26.
Last date when material can be identified: The last date when nuclear material can be identified and when its quantity and composition can be verified.
27.
Date of dispatch: Expected date of dispatch. One date per batch shall be indicated.
28.
Date of arrival: Expected date of arrival at destination. One date per batch shall be indicated.
29.
Intended use: The use to which the nuclear material is assigned.
30.
Euratom Supply Agency (ESA) contractual reference: Indicate, where appropriate:
—
ESA contractual reference or, if not available, the date on which the contract was concluded or considered as concluded by the Supply Agency, and any useful references.
—
for jobbing contracts (Article 75 of the Treaty) and for contracts for the supply of small quantities of material (Article 74 of the Treaty, and Commission Regulation No 17/66/Euratom as amended by Regulation (Euratom) No 3137/74), the date of notification to ESA and any useful references.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
All requested information shall be provided, when applicable.
2.
In the case of an intra-EU transfer, the shipper shall provide the receiver with all the necessary information.
3.
If numerical data contain fractions of units, a point shall precede the decimal digits.
4.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
5.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
6.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
7.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
ADVANCE NOTIFICATION OF IMPORTS/RECEIPTS OF NUCLEAR MATERIAL
ANNEX VIISupplementary provisions
ANNEX VII
ADVANCE NOTIFICATION OF IMPORTS/RECEIPTS OF NUCLEAR MATERIAL
Header
Label/Tag
Content
Comments
#
Legal entity or name of installation
Character (256)
Legal entity or installation name
1
Report type
Character (4)
ANIR to be used for this report type
2
Advance notification reference code
Character (12)
Reference code for advance notification
3
Shipper MBA
Character (4)
MBA code of shipping installation
4
Receiver MBA
Character (4)
MBA code of receiving installation
5
Shipping installation
Character (256)
Contact details of shipping installation
6
Receiving installation
Character (256)
Contact details of receiving installation
7
Report date
Date (DDMMYYYY)
Date on which the report was completed
8
Reporting person
Character (64)
Name of person responsible for the report
9
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
10
Batch
Character (20)
Unique identifier for a batch of nuclear material
11
Element category
Character (1)
Category of nuclear material
12
Obligation
Character (5)
Safeguard obligation
13
Chemical composition
Character (64)
Chemical composition
14
Isotope
Character (1)
Uranium fissile isotope
15
Enrichment
Number (3,3)
Percent composition of uranium-235
16
Material state
Character (1)
Material state
17
Material form
Character (2)
Material form
18
Number of items
Number
Number of items
19
Description of containers and seals
Character (256)
Description of containers and sealing options
20
Element weight
Number (24,3)
Element weight
21
Fissile weight
Number (24,3)
Fissile isotope weight
22
Means of transport
Character (1) (for each means of transport)
Means of transport of nuclear material
23
Date of arrival
Date (DDMMYYYY)
Date of arrival of nuclear material
24
Location where materials will be unpacked
Character (256)
Location where nuclear material will be unpacked
25
Date when materials will be unpacked
Date (DDMMYYYY)
Date when nuclear material will be unpacked
26
Intended use
Character (256)
Intended use for nuclear material
27
Euratom Supply Agency (ESA) contractual reference
Character (64)
ESA contractual reference number
28
Explanatory notes
1.
Legal entity or name of installation: The name of the legal entity or the installation notifying the Commission.
2.
Report type: ANIR to be used for this report type.
3.
Advance notification reference code: The reference code for advance notifications to be used in the inventory change report.
4.
Shipper MBA: The code of the shipper material balance area in the case of intra-EU transfer and, if known, in the case of import from a third country.
5.
Receiver MBA: The code of the receiver material balance area as notified by the Commission to the installation concerned.
6.
Shipping installation: The name, address and country of the installation shipping the nuclear material.
7.
Receiving installation: The name, address and country of the installation receiving the nuclear material.
8.
Report date: The date on which the report was completed.
9.
Reporting person: Name of the person responsible for the report.
10.
Line number: Sequential number starting with 1 in each report, no gaps.
11.
Batch: The Identification number of the batch. The information shall be inserted for each batch.
12.
Element category: The category of nuclear material. Use the category codes as laid out in Annex III (25) to this Regulation.
13.
Obligation: Indication of the particular safeguard obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 19). The Commission shall communicate the appropriate codes to the installations on request. The information shall be inserted for each batch.
14.
Chemical composition: The chemical composition of the batch. The information shall be inserted for each batch.
15.
Isotope: This code indicates the kind of fissile isotopes involved and shall be used when the weight of fissile isotopes is reported. Use the isotope codes as laid out in Annex III (27) to this Regulation. The information shall be inserted for each batch containing uranium.
16.
Enrichment: Percent composition of uranium-235. The information shall be inserted for each batch containing uranium.
17.
Material state: The material state of the batch, using material state codes as laid out in Annex III (16) to this Regulation. The information shall be inserted for each batch.
18.
Material form: The material form of the batch, using the description of materials as laid out in Annex III (14) to this Regulation. The information shall be inserted for each batch.
19.
Number of items: The number of items included in the batch, in accordance with Annex III (24) to this Regulation.
20.
Description of containers and seals: A description of the containers, including features that would permit sealing. The information shall be inserted for each batch.
21.
Element weight: The element weight shall be given in grams. The information shall be inserted for each batch.
22.
Fissile weight: The weight of the fissile isotope(s) (for low enriched uranium and high enriched uranium: weight of isotope U-233 and U-235) shall be given in grams. The information shall be inserted for each batch containing enriched uranium.
23.
Means of transport: Indicate, where appropriate, the means of transport using the codes as set out in Annex VI, point (24), to this Regulation.
24.
Date of arrival: The expected or actual date of arrival in the reporting material balance area.
25.
Location where materials will be unpacked: The location within the material balance area where the material will be unpacked and can be identified, and where its quantity and composition can be verified.
26.
Date when materials will be unpacked: The expected date when the materials will be unpacked.
27.
Intended use: The use to which the nuclear material is assigned.
28.
Euratom Supply Agency (ESA) contractual reference: Indicate, where appropriate:
—
ESA contractual reference or, if not available, the date on which the contract was concluded or considered as concluded by ESA, and any useful references.
—
For jobbing contracts (Article 75 of the Treaty) and for contracts for the supply of small quantities of material (Article 74 of the Treaty, and Commission Regulation No 17/66/Euratom as amended by Regulation (Euratom) No 3137/74), the date of notification to the supply agency and any useful references.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
All requested information shall be provided, when applicable.
2.
If numerical data contain fractions of units, a point shall precede the decimal digits.
3.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
4.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
5.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
6.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
REPORT OF ORE EXPORTS/SHIPMENTS
ANNEX VIIISupplementary provisions
ANNEX VIII
REPORT OF ORE EXPORTS/SHIPMENTS
Header
Label/Tag
Content
Comments
#
Undertaking
Character (256)
Name and address of the reporting undertaking
1
Report type
Character (5)
OREXS to be used for this report type
2
Mine name
Character (256)
Name of the mine
3
Mine code
Character (4)
Code of the mine
4
Report year
Year
The year covered by the report
5
Report date
Date (DDMMYYYY)
Date when the report is transmitted
6
Reporting person
Character (64)
Name of person responsible for the report
7
Report number
Number
Unique reference number
8
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
9
Date of dispatch
Date (DDMMYYYY)
Date of individual exports/shipments
10
Consignee
Character (256)
The recipient of the import/receipt
11
Uranium weight
Number (24,3)
Uranium weight
12
Thorium weight
Number (24,3)
Thorium weight
13
Comment
Character (256)
Additional comment
14
Explanatory notes
1.
Undertaking: Name and address of the reporting undertaking.
2.
Report type: OREXS to be used for this report type.
3.
Mine name: Name of the mine in respect of which the report is made.
4.
Mine code: Code of the mine as notified to the undertaking by the Commission.
5.
Report year: The calendar year that is covered by the report.
6.
Report date: Date on which the report was completed.
7.
Reporting person: Name of the person responsible for the report.
8.
Report number: Sequential number (no gaps) for the report of ore exports/shipments.
9.
Line number: Sequential number starting with 1 in each report, no gaps.
10.
Date of dispatch: The date of individual exports/shipments.
11.
Consignee: The recipient of the imports/receipts.
12.
Uranium weight: The uranium weight in the ore, in grams.
13.
Thorium weight: The thorium weight in the ore, in grams.
14.
Comment: Any additional relevant information regarding the ore exports/shipments.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
The shipment report is to be made at the latest by the end of January of each year for the previous year, with a separate entry for each consignee. A separate line in the report shall be introduced for each export consignment at the date of shipment.
2.
All requested information shall be provided, when applicable.
3.
In the case of an intra-EU transfer, the shipper shall provide the receiver with all the necessary information.
4.
If numerical data contain fractions of units, a point shall precede the decimal digits.
5.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
6.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
7.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
8.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
REQUEST FOR A DEROGATION UNDER ARTICLE 22
ANNEX IXSupplementary provisions
ANNEX IX
REQUEST FOR A DEROGATION UNDER ARTICLE 22
Header
Label/Tag
Content
Comments
#
Installation
Character (256)
Name and address of the installation
1
Report type
Character (5)
DERRQ to be used for this report type
2
MBA
Character (4)
MBA code of the reporting MBA
3
Element category
Character (1)
Category of nuclear material
4
Derogation type
Character (1)
Type of derogation
5
Intended use
Character (256)
Intended use(s) of the nuclear material(s)
6
Request date
Date (DDMMYYYY)
Date on which the request is transmitted to the Commission
7
Reporting person
Character (64)
Name of person responsible for the report
8
Report number
Number
Unique reference number
9
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
10
Enrichment
Number (3,3)
Percent composition of uranium-235
11
Isotopic composition
Number (24,3) (for each isotope)
Plutonium isotopic weights
12
Element weight
Number (24,3)
Element weight
13
Fissile weight
Number (24,3)
Weight of the fissile isotope
14
Chemical composition
Character (64)
Chemical composition(s) of the items in the inventory
15
Material form
Character (2)
Material form
16
Number of items
Number
Number of items
17
Obligation
Character (5)
Safeguard obligation
18
Explanatory Notes
1.
Installation: Name and address of the installation.
2.
Report type: DERRQ to be used for this report type.
3.
MBA: Code of the material balance area. This code is notified to the installation concerned by the Commission.
4.
Element category: The element category of the nuclear material, using the category codes as laid out in Annex III (25) to this Regulation.
5.
Derogation type: The type of derogation (Article 22(2)) shall be indicated.
The following codes shall be used:
Type of derogation
Code
Small quantities kept unchanged for a long period of time
A
Exclusive use in non-nuclear activities
B
Use in sensing components
C
Pu with Pu-238 content exceeding 80 %
D
6.
Intended use: The intended use of the nuclear materials.
7.
Request date: The date on which the request is transmitted to the Commission.
8.
Reporting person: Name of the person responsible for the report.
9.
Report number: Sequential number (no gaps) for the derogation request.
10.
Line number: Sequential number starting with 1 in each report, no gaps.
11.
Enrichment: Percent composition of uranium-235. The information shall be inserted for each batch containing uranium.
12.
Isotopic composition: The isotopic composition of Pu shall be reported in the format as a list of weights separated by semi-colons to denote the weight of Pu-238, Pu-239, Pu-240, Pu-241 and Pu-242.
13.
Element weight: The element weight shall be given in grams.
14.
Fissile weight: The weight of the fissile isotope(s) (for low enriched uranium and high enriched uranium: weight of isotope U-233 and U-235) shall be given in grams.
15.
Chemical composition: The chemical composition(s) of the items in the inventory.
16.
Material form: The physical form(s) of the items in the inventory, using the description of materials as laid out in Annex III (14) to this Regulation.
17.
Number of items: The number of items in the inventory.
18.
Obligation: Indication of the particular safeguard obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 19). The Commission shall communicate the appropriate codes to the installations on request. The information shall be inserted for each batch.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
A separate request shall be submitted for each type of derogation (Article 22(2)) and for each element category.
2.
All requested information shall be provided, when applicable.
3.
If numerical data contain fractions of units, a point shall precede the decimal digits.
4.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
5.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
6.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
7.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
INDICATIVE LIST OF INVENTORY ITEMS (LII)
ANNEX XSupplementary provisions
ANNEX X
INDICATIVE LIST OF INVENTORY ITEMS (LII)
GENERAL REMARKS CONCERNING THE PROVISION OF THE LIST OF INVENTORY ITEMS
1.
The information shall be provided for each item whenever it is needed for the normal operation of the installation.
2.
The information may be provided as part of a larger set of information agreed between the Commission and the operator.
3.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
4.
If information is kept electronically by the installation, the list of inventory items shall be provided in electronic form.
Header
Label/Tag
Content
Comments
#
MBA
Character (4)
MBA code of reporting MBA
1
Report type
Character (3)
LII to be used for this report type
2
Report date
Date (DDMMYYYY)
Date on which the LII is valid
3
Reporting person
Character (64)
Name of person responsible for the report
4
Report number
Number
Unique reference number
5
Report version
Number
Version of the LII provided
6
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
7
Item ID
Character (20)
Unique identifier for an item of nuclear material
8
Batch
Character (20)
Unique identifier for a batch of nuclear material
9
Container ID
Character (20)
Unique identifier for a container holding nuclear material
10
KMP
Character (1)
Key measurement point (KMP)
11
Area
Character (10)
Area indication (or key measurement point)
12
Sub area
Character (10)
Sub area indication
13
Element category
Character (1)
Category of nuclear material
14
Material form
Character (2)
Material form code
15
Material container
Character (1)
Material container code
16
Material state
Character (1)
Material state code
17
Volume
Number (24,3)
Volume of fluid in tank
18
Gross weight
Number (24,3)
Gross weight of the container and the nuclear material
19
Nuclear material weight
Number (24,3)
Total weight of the nuclear material
20
Uranium weight
Number (24,3)
Total uranium weight
21
U233 weight
Number (24,3)
Weight uranium 233 isotope
22
U235 weight
Number (24,3)
Weight uranium 235 isotope
23
Plutonium weight
Number (24,3)
Total plutonium weight
24
Thorium weight
Number (24,3)
Total thorium weight
25
Obligation
Character (5)
Safeguard obligation
26
Accessibility for physical verification
Character (1)
Indication of the accessibility of the item for physical verification
27
Comment
Character (256)
Operator comment
28
Explanatory notes
1.
MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.
2.
Report type: LII to be used for this report type.
3.
Report date: Date on which the list of inventory items is valid.
4.
Reporting person: Name of the person responsible for the report.
5.
Report number: Sequential number (no gaps) for the list of inventory items.
6.
Report version: Version number of the LII. Sequential number, where the initial LII provided shall be version 1, no gaps.
7.
Line number: Sequential number starting with 1, no gaps.
8.
Item ID: Unique identifier for the item.
9.
Batch: Unique identifier for a batch of nuclear material comprising one or several items. The same batch identifier may therefore be used for several items.
10.
Container ID: Unique identifier for the container. The same container ID may be used for several items.
11.
KMP: Key measurement point. The codes are notified to the installation concerned and listed in the particular safeguard provisions. If no specific codes have been notified, ‘&’ shall be used.
12.
Area: Area where the item is located. This could be a key measurement point.
13.
Sub area: Sub area where the item is located.
14.
Element category: The element category of the nuclear material, using the category codes as laid out in Annex III (25) to this Regulation.
15.
Material form: The material form of the batch, using the description of materials as laid out in Annex III (14) to this Regulation.
16.
Material container: The type of container holding the nuclear material, using the category codes as laid out in Annex III (15) to this Regulation.
17.
Material state: The material state of the batch, using material state codes as laid out in Annex III (16) to this Regulation.
18.
Volume: Volume of fluid in a tank, to be reported in liter, with up to a maximum of three decimal places.
19.
Gross weight: Gross weight of the container and the nuclear material, to be reported in g, with up to a maximum of three decimal places.
20.
Nuclear material weight: Total weight of the nuclear material, to be reported in g, with up to a maximum of three decimal places.
21.
Uranium weight: The weight of uranium, to be reported in g, with up to a maximum of three decimal places.
22.
U233 weight: The weight of uranium-233, to be reported in g, with up to a maximum of three decimal places.
23.
U235 weight: The weight of uranium-235, to be reported in g, with up to a maximum of three decimal places.
24.
Plutonium weight: The weight of plutonium, to be reported in g, with up to a maximum of three decimal places.
25.
Thorium weight: The weight of thorium, to be reported in g, with up to a maximum of three decimal places.
26.
Obligation: Indication of the particular safeguard obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 19). It may also correspond to a pool code, where authorised pursuant to Article 20. The Commission shall communicate the appropriate codes to the installations on request.
27.
Accessibility for physical verification: Indication of the accessibility of the item for physical verification by Commission inspectors.
The following codes shall be used:
Accessibility
Code
Easy
E
Difficult
D
Impossible
I
Where ‘difficult’ or ‘impossible’ is used, a justification in the comment field (28) is required.
28.
Comment: Optional comment.
OUTLINE PROGRAMME OF ACTIVITIES
ANNEX XISupplementary provisions
ANNEX XI
OUTLINE PROGRAMME OF ACTIVITIES
The outline programme of activities shall indicate, if applicable:
—
types of operations, e.g. proposed campaigns with indication of type and quantity of fuel elements to be fabricated or reprocessed, enrichment programmes, reactor operating programmes, with planned shutdowns, planned final disposal campaigns;
—
outline of main activities concerning construction or decommissioning of the installation;
—
expected schedule of arrival of materials, stating the amount of material per batch, the form (UF6, UO2, fresh or irradiated fuels, etc.), anticipated type of container or packaging;
—
anticipated schedule of waste processing campaigns (other than repackaging, or further conditioning without separation of elements), stating the amount of material per batch, the form (glass, high active liquid, etc.), anticipated duration and location;
—
dates by which the quantity of material in products is expected to be determined, and dates of dispatch;
—
dates and duration of physical inventory taking.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
2.
The outline programme of activities shall be provided in electronic form and shall be forwarded to the European Commission, Euratom Safeguards.
ADVANCE NOTIFICATION OF FURTHER WASTE PROCESSING ACTIVITIES
ANNEX XIISupplementary provisions
ANNEX XII
ADVANCE NOTIFICATION OF FURTHER WASTE PROCESSING ACTIVITIES
Header
Label/Tag
Content
Comments
#
MBA
Character (4)
MBA code of reporting MBA
1
Report type
Character (5)
ANFWP to be used for this report type
2
Installation
Character (256)
Name of installation
3
Report date
Date (DDMMYYYY)
Date on which the report was completed
4
Reporting person
Character (64)
Name of person responsible for the report
5
Report number
Number
Unique reference number
6
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
7
Item ID
Character (20)
Unique identifier for an item of nuclear material
8
Waste type
Character (2)
Waste type prior to conditioning
9
Conditioned form
Character (2)
Current conditioned form of the waste
10
Number of items
Number
Number of items
11
Plutonium weight
Number (24,3)
Pu weight
12
HEU weight
Number (24,3)
HEU weight
13
U233 weight
Number (24,3)
U233 weight
14
Storage location
Character (256)
The location of the waste at the time of the declaration
15
Processing location
Character (256)
The location where the planned processing is to take place
16
Processing start date
Date (DDMMYYYY)
Processing start date
17
Processing end date
Date (DDMMYYYY)
Processing end date
18
Processing purpose
Character (256)
The intended result of the processing
19
Previous report
Number
Report to which the current entry refers
20
Previous line
Number
Line in report indicated under 20 to which the current entry refers
21
Explanatory notes:
1.
MBA: The MBA code of the reporting material balance area. This code is notified to the installation concerned by the Commission.
2.
Report type: ANFWP to be used for this report type.
3.
Installation: The name of the installation.
4.
Report date: Date on which the report was completed.
5.
Reporting person: Name of the person responsible for the report.
6.
Report number: Sequential number (no gaps) for the advance notification of further waste processing activities.
7.
Line number: Sequential number starting with 1, no gaps.
8.
Item ID: Unique identifier for an item of nuclear material.
9.
Waste type: The type of waste before any conditioning took place. Use the material form codes (those related to scrap, solid waste or liquid waste) as laid out in Annex III (14) to this Regulation.
10.
Conditioned form: The current conditioned form of the waste. Use the material form codes (those related to conditioned waste) as laid out in Annex III (14) to this Regulation.
11.
Number of items: The number of items, e.g. glass canisters or cement blocks, to be involved in a single processing campaign.
12.
Plutonium weight: The total weight, in grams, of plutonium contained in all items. The weight may be based on the weight data used in the inventory change reports, and does not require a measurement of each item.
13.
HEU weight: The total weight, in grams, of high enriched uranium contained in all items. The weight may be based on the weight data used in the inventory change reports, and does not require a measurement of each item.
14.
U233 weight: The total weight, in grams, of uranium-233 contained in all items. The weight may be based on the weight data used in the inventory change reports, and does not require a measurement of each item.
15.
Storage location: The ‘Location’ column shall include the name and address of the installation and shall show the location of the waste at the time of the declaration. The address shall be sufficiently detailed to indicate the geographical position of the location in relation to other locations specified in this or other declarations, and to indicate how the location may be reached should access be necessary. If a location is on the site of a nuclear installation, the installation code shall be included in the location column.
16.
Processing location: The location where the planned processing is to take place.
17.
Processing start date: The date on which the further processing campaign is expected to begin.
18.
Processing end date: The date on which the further processing campaign is expected to end.
19.
Processing purpose: The intended result of the processing, e.g. recovery of plutonium or separation of specified fission products.
20.
Previous report: The ‘previous report’ indicates that the current entry adds to or updates information reported earlier in this referred report.
21.
Previous line: The ‘previous line’ indicates that the current entry adds to or updates information reported earlier in this referred line of the report indicated under point 20.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
This form shall be used for advance notification when further processing of waste is planned in accordance with Article 34. Any subsequent change in processing dates or processing location shall also be notified. A separate entry shall be made for each campaign of further processing other than repackaging of the waste, or its further conditioning not involving the separation of elements, carried out for storage or disposal purposes.
2.
All requested information shall be provided, when applicable.
3.
If numerical data contain fractions of units, a point shall precede the decimal digits.
4.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
5.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
6.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
7.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
ANNUAL REPORT ON EXPORTS/SHIPMENTS OF CONDITIONED WASTE
ANNEX XIIISupplementary provisions
ANNEX XIII
ANNUAL REPORT ON EXPORTS/SHIPMENTS OF CONDITIONED WASTE
Header
Label/Tag
Content
Comments
#
Shipping installation
Character (256)
Contact details of the shipping installation
1
Shipper MBA
Character (4)
MBA code shipping installation
2
Report type
Character (4)
CWXS to be used for this report type
3
Start report
Date (DDMMYYYY)
Date of first day in reporting period
4
End report
Date (DDMMYYYY)
Date of last day in reporting period
5
Report date
Date (DDMMYYYY)
Date on which the report was completed
6
Reporting person
Character (64)
Name of person responsible for the report
7
Report number
Number
Unique reference number
8
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
9
Date of dispatch
Date (DDMMYYYY)
Date of individual exports/shipments
10
Receiving installation
Character (256)
Contact details of receiving installation
11
Receiver MBA
Character (4)
MBA code of receiving installation
12
Conditioned form
Character (2)
The conditioned form of the waste
13
Plutonium weight
Number (24,3)
Plutonium weight
14
U235 weight
Number (24,3)
U235 weight
15
Uranium weight
Number (24,3)
Uranium weight
16
Thorium weight
Number (24,3)
Thorium weight
17
Comment
Character (256)
Additional comment
18
Explanatory notes:
1.
Shipping installation: Name and address of the shipping installation.
2.
Shipper MBA: The MBA code of the reporting material balance area. This code is notified to the installation concerned by the Commission.
3.
Report type: CWXS to be used for this report type.
4.
Start report: The date of first day in reporting period.
5.
End report: The date of last day in reporting period.
6.
Report date: Date on which the report was completed.
7.
Reporting person: Name of the person responsible for the report.
8.
Report number: Sequential number (no gaps) for the annual report on exports/shipments of conditioned waste.
9.
Line number: Sequential number starting with 1, no gaps.
10.
Date of dispatch: The date of individual exports/shipments.
11.
Receiving installation: Name and address of receiving installation.
12.
Receiver MBA: MBA code of the receiving installation, to be filled in for shipments to installations within the territories of the Member States.
13.
Conditioned form: The conditioned form of the waste. Use the material form codes (those related to conditioned waste) as laid out in Annex III (14) to this Regulation.
14.
Plutonium weight: The plutonium weight may be based on the weight data recorded at the installation and does not require measurements of the items exported/shipped.
15.
U235 weight: The uranium-235 weight may be based on the weight data recorded at the installation and does not require measurements of the items exported/shipped.
16.
Uranium weight: The total uranium weight may be based on the weight data recorded at the installation and does not require measurements of the items exported/shipped.
17.
Thorium weight: The thorium weight may be based on the weight data recorded at the installation and does not require measurements of the items exported/shipped.
18.
Comment: Optional comment may be added.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
This report shall include all the exports or shipments of conditioned waste to installations within or outside the territories of the Member States that have occurred during the reporting period.
2.
All requested information shall be provided, when applicable.
3.
In the case of an intra-EU transfer, the shipper shall provide the receiver with all the necessary information.
4.
If numerical data contain fractions of units, a point shall precede the decimal digits.
5.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
6.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
7.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
8.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
ANNUAL REPORT ON IMPORTS/RECEIPTS OF CONDITIONED WASTE
ANNEX XIVSupplementary provisions
ANNEX XIV
ANNUAL REPORT ON IMPORTS/RECEIPTS OF CONDITIONED WASTE
Header
Label/Tag
Content
Comments
#
Receiving installation
Character (256)
Contact details of the receiving installation
1
Receiver MBA
Character (4)
MBA code receiving installation
2
Report type
Character (4)
CWIR to be used for this report type
3
Start report
Date (DDMMYYYY)
Date of first day in reporting period
4
End report
Date (DDMMYYYY)
Date of last day in reporting period
5
Report date
Date (DDMMYYYY)
Date on which the report was completed
6
Reporting person
Character (64)
Name of person responsible for the report
7
Report number
Number
Unique reference number
8
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
9
Date of arrival
Date (DDMMYYYY)
Date of arrival of the conditioned waste
10
Shipping installation
Character (256)
Contact details of shipping installation
11
Shipper MBA
Character (4)
MBA code of shipping installation
12
Conditioned form
Character (2)
The conditioned form of the waste
13
Plutonium weight
Number (24,3)
Plutonium weight
14
U235 weight
Number (24,3)
U235 weight
15
Uranium weight
Number (24,3)
Uranium weight
16
Thorium weight
Number (24,3)
Thorium weight
17
Comment
Character (256)
Additional comment
18
Explanatory notes:
1.
Receiving installation: Name and address of the receiving installation.
2.
Receiver MBA: The MBA code of the receiving installation. This code is notified to the installation concerned by the Commission.
3.
Report type: CWIR to be used for this report type.
4.
Start report: The date of first day in reporting period.
5.
End report: The date of last day in reporting period.
6.
Report date: Date on which the report was completed.
7.
Reporting person: Name of the person responsible for the report.
8.
Report number: Sequential number (no gaps) for the annual report on imports/receipts of conditioned waste.
9.
Line number: Sequential number starting with 1, no gaps.
10.
Date of arrival: The date of arrival of the conditioned waste.
11.
Shipping installation: Name and address of shipping installation.
12.
Shipper MBA: MBA code of the shipping installation, to be filled in for receipts from installations within the territories of the Member States.
13.
Conditioned form: The conditioned form of the waste. Use the material form codes (those related to conditioned waste) as laid out in Annex III (14) to this Regulation.
14.
Plutonium weight: The plutonium weight may be based on the weight data recorded at the installation and does not require measurements of the items imported/received.
15.
U235 weight: The uranium-235 weight may be based on the weight data recorded at the installation and does not require measurements of the items imported/received.
16.
Uranium weight: The total uranium weight may be based on the weight data recorded at the installation and does not require measurements of the items imported/received.
17.
Thorium weight: The thorium weight may be based on the weight data recorded at the installation and does not require measurements of the items imported/received.
18.
Comment: Optional comment may be added.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
This report shall include all the imports or receipts of conditioned waste from installations within or outside the territories of the Member States that have occurred during the reporting period.
2.
All requested information shall be provided, when applicable.
3.
If numerical data contain fractions of units, a point shall precede the decimal digits.
4.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
5.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
6.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
7.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
ANNUAL REPORT ON CHANGES IN LOCATION OF CONDITIONED WASTE
ANNEX XVSupplementary provisions
ANNEX XV
ANNUAL REPORT ON CHANGES IN LOCATION OF CONDITIONED WASTE
Header
Label/Tag
Content
Comments
#
MBA
Character (4)
MBA code of the reporting installation
1
Report type
Character (5)
CWLOC to be used for this report type
2
Installation
Character (256)
Name of the reporting installation
3
Report number
Number
Sequential number, no gaps
4
Start report
Date (DDMMYYYY)
Date of first day in reporting period
5
End report
Date (DDMMYYYY)
Date of last day in reporting period
6
Report date
Date (DDMMYYYY)
Date on which the report was completed
7
Reporting person
Character (64)
Name of person responsible for the report
8
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
9
Waste type
Character (2)
Waste type prior to conditioning
10
Conditioned form
Character (2)
The conditioned form of the waste
11
Number of items
Number
The number of items
12
Plutonium weight
Number (24,3)
Plutonium weight
13
HEU weight
Number (24,3)
HEU weight
14
U233 weight
Number (24,3)
U233 weight
15
Previous location
Character (256)
The location of the waste before the change in location
16
New location
Character (256)
The location of the waste after the change in location
17
Previous report
Number
Report to which the current entry refers
18
Previous line
Number
Line in report indicated under 18 to which the current entry refers
19
Explanatory notes:
1.
MBA: The MBA code of the reporting installation. This code is notified to the installation concerned by the Commission.
2.
Report type: CWLOC to be used for this report type.
3.
Installation: The name of the reporting installation.
4.
Report number: Sequential number, no gaps.
5.
Start report: Date of first day in reporting period.
6.
End report: Date of last day in reporting period.
7.
Report date: Date on which the report was completed.
8.
Reporting person: Name of the person responsible for the report.
9.
Line number: Sequential number starting with 1, no gaps.
10.
Waste type: The type of waste before any conditioning took place. Use the material form codes (those related to scrap, solid waste or liquid waste) as laid out in Annex III (14) to this Regulation.
11.
Conditioned form: The conditioned form of the waste. Use the material form codes (those related to conditioned waste) as laid out in Annex III (14) to this Regulation.
12.
Number of items: The number of items, e.g. glass canisters or cement blocks, to be involved in a single processing campaign or the number of items moved during the year from the same originating (‘previous’) location to the same new location.
13.
Plutonium weight: The total weight, in grams, of plutonium contained in all items. The weight may be based on the weight data used in the inventory change reports, e.g. the average weight of nuclear material per item, and does not require a measurement of each item.
14.
HEU weight: The total weight, in grams, of high enriched uranium contained in all items. The weight may be based on the weight data used in the inventory change reports, e.g. the average weight of nuclear material per item, and does not require a measurement of each item.
15.
U233 weight: The total weight, in grams, of uranium-233 contained in all items. The weight may be based on the weight data used in the inventory change reports, e.g. the average weight of nuclear material per item, and does not require a measurement of each item.
16.
Previous location: The location of the waste before the change in location.
17.
New location: The location after the change in location
18.
Previous report: The ‘previous report’ indicates that the current line adds to or updates information reported earlier in this referred report.
19.
Previous line: The ‘previous line’ indicates that the current line adds to or updates information reported earlier in this referred line of the report indicated under point 18.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
This annex shall be used for the annual report to declare any changes in location of wastes covered by point (c) of Article 35 that occurred during the preceding calendar year. A separate entry is required for each change of location during the year.
2.
All transfers of conditioned waste shall be grouped by type of waste (prior to conditioning and after conditioning) and by previous location.
3.
All requested information shall be provided, when applicable.
4.
If numerical data contain fractions of units, a point shall precede the decimal digits.
5.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
6.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
7.
Reports shall be prepared in xml format using the template provided by the Commission through a dedicated platform.
8.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
REQUEST FOR AUTHORISING AN EXCHANGE OF SAFEGUARD OBLIGATIONS ON NUCLEAR MATERIAL
ANNEX XVISupplementary provisions
ANNEX XVI
REQUEST FOR AUTHORISING AN EXCHANGE OF SAFEGUARD OBLIGATIONS ON NUCLEAR MATERIAL
Header
Label/Tag
Content
Comments
#
Legal entity or name of installation
Character (256)
Legal entity or name of installation requesting the authorisation for an obligation exchange
1
Reporting MBA
Character (4)
MBA code of the reporting installation
2
Reporting installation
Character (256)
Contact details of the reporting installation
3
Corresponding MBA
Character (4)
MBA code of the corresponding installation
4
Corresponding installation
Character (256)
Contact details of the corresponding installation
5
Nuclear material weight
Number (24,3)
Total element weight of all batches involved in the obligation exchange
6
Exchange date
Date (DDMMYYYY)
Date proposed for the obligation exchange
7
Request date
Date (DDMMYYYY)
Date of the request for authorisation
8
Report type
Character (5)
OBLRQ to be used for this report type
9
Reporting person
Character (64)
Name of person responsible for the report
10
Report number
Number
Unique reference number
11
Justification
Character (256)
Justification for the obligation exchange
12
Entries
Label/Tag
Content
Comments
#
Line number
Number
Sequential number, no gaps
13
MBA
Character (4)
MBA where the batch is located (either reporting or corresponding MBA)
14
Batch
Character (20)
Identification number for the batch involved in the obligation exchange
15
Container ID
Character (20)
Identification number for container
16
Element weight
Number (24,3)
Element weight
17
Fissile weight
Number (24,3)
Weight of fissile isotope
18
Element category
Character (1)
Category of the element
19
Chemical composition
Character (64)
Chemical composition
20
Enrichment
Number (3,3)
Degree of enrichment
21
Isotopic composition
Number (24,3) (for each isotope)
Plutonium isotopic weights
22
Material state
Character (1)
Material state code
23
Material form
Character (2)
Material form code
24
Number of items
Number
Number of items
25
Intended use
Character (256)
Use to which the nuclear material is assigned after the obligation exchange
26
Comment
Character (256)
Any relevant additional information
27
Explanatory notes:
1.
Legal entity or name of installation: The name of the legal entity or the installation requesting the authorisation for the obligation exchange.
2.
Reporting MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission.
3.
Reporting installation: Name and address of the reporting installation.
4.
Corresponding MBA: The code of the corresponding material balance area in the case of intra-EU obligation exchange and, if known, in the case of an obligation exchange with an installation located in a third country.
5.
Corresponding installation: Name and address of the corresponding installation.
6.
Nuclear material weight: Total element weight of all batches involved in the obligation exchange.
7.
Exchange date: The date proposed by the reporting person to perform the obligation exchange.
8.
Request date: The date on which the request for authorization is transmitted to the Commission.
9.
Report type: OBLRQ to be used for this report type.
10.
Reporting person: Name of the person responsible for the report.
11.
Report number: Sequential number (no gaps) for the authorization request.
12.
Justification: A detailed justification for the need of the obligation exchange.
13.
Line number: Sequential number starting with 1, no gaps.
14.
MBA: MBA where the batch is located (either reporting or corresponding MBA), to be provided for each batch involved in the obligation exchange.
15.
Batch: Identification number for the batch involved in the obligation exchange. The Commission may accept that the batch identification number is provided after the first request, but prior to an agreed date. An exchange not necessarily needs to be item-by-item.
16.
Container ID: Unique identifier for the container. The same container ID may be used for several batches. The Commission may accept that the container ID is provided after the first request, but prior to an agreed date. An exchange not necessarily needs to be item-by-item.
17.
Element weight: The element weight shall be given in grams. The information shall be inserted for each batch.
18.
Fissile weight: The weight of the fissile isotope(s) (for low enriched uranium and high enriched uranium: weight of isotope U-233 and U-235) shall be given in grams. The information shall be inserted for each batch containing uranium.
19.
Element category: The category of nuclear material. Use the category codes as laid out in Annex III (25) to this Regulation.
20.
Chemical composition: The chemical composition of the batches involved in the obligation exchange. The chemical composition shall be the same for all batches involved in the exchange.
21.
Enrichment: Percent composition of uranium-235. The information shall be inserted for each batch containing uranium.
22.
Isotopic composition: The isotopic composition for batches containing plutonium (weight of Pu-238, Pu-239, Pu-240, Pu-241 and Pu-242).
23.
Material state: The following codes must be used.
State
Code
Fresh nuclear material
F
Irradiated nuclear material
I
Reprocessed nuclear material (only applicable to uranium)
P
Waste
W
Irrecoverable material
N
24.
Material form: The material form of the batch, using material form codes as laid out in Annex III (14) to this Regulation. The material form shall be the same for all batches involved in the exchange.
25.
Number of items: The number of items included in the batch.
26.
Intended use: The use to which the nuclear material is assigned after the obligation exchange.
27.
Comment: Include any additional relevant information here.
GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS
1.
All requested information shall be provided, when applicable.
2.
If numerical data contain fractions of units, a point shall precede the decimal digits.
3.
The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’.
4.
Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty.
5.
The reports, duly completed and signed (digitally if possible), shall be forwarded to the European Commission, Euratom Safeguards.
Source: EUR-Lex (Publications Office of the EU), © European Union, reuse permitted under Commission Decision 2011/833/EU.
