INVENTORY CHANGE REPORT (ICR)
ANNEX IIISupplementary provisions
ANNEX III INVENTORY CHANGE REPORT (ICR) Label/tag Content Comments # MBA Character (4) MBA code of reporting MBA 1 Report type Character (1) I for Inventory Change Report 2 Report date DDMMYYYY Date on which the report was completed 3 Report number Number (8) Sequential number, no gaps 4 Line count Number (8) Total number of lines reported 5 Start report DDMMYYYY Date of first day in reporting period 6 End report DDMMYYYY Date of last day in reporting period 7 Reporting person Character (30) Name of person responsible for the report 8 Transaction ID Number (8) Sequential number 9 IC code Character (2) Type of inventory change 10 Batch Character (20) Unique identifier for a batch of nuclear material 11 KMP Character (1) Key measurement point 12 Measurement Character (1) Measurement code 13 Material form Character (2) Material form code 14 Material container Character (1) Material container code 15 Material state Character (1) Material state code 16 MBA from Character (4) MBA code of shipping MBA (for IC codes RD and RF only) 17 MBA to Character (4) MBA code of receiving MBA (for IC codes SD and SF only) 18 Previous batch Character (20) Name of previous batch (for IC code RB only) 19 Original date DDMMYYYY Accounting date of the line to be corrected (always of first line in correction chain) 20 PIT date DDMMYYYY Date of physical inventory taking (PIT) to which MF adjustment refers (use with IC code MF only) 21 Line number Number (8) Sequential number, no gaps 22 Accounting date DDMMYYYY Date on which the inventory change occurred or became known 23 Items Number (6) Number of items 24 Element category Character (1) Category of nuclear material 25 Element weight Number (24.3) Element weight 26 Isotope Character (1) G for U-235, K for U-233, J for a mixture of U-235 and U-233 27 Fissile weight Number (24.3) Weight of fissile isotope 28 Isotopic composition Character(130) U, Pu isotopic weight (only if agreed in particular safeguard provisions) 29 Obligation Character (2) Safeguards obligation 30 Previous category Character (1) Previous category of nuclear material (use for IC codes CB, CC and CE only) 31 Previous obligation Character (2) Previous obligation (use for IC codes BR, CR, PR and SR only) 32 CAM code from Character (8) Code to identify the shipping small holder 33 CAM code to Character (8) Code to identify the receiving small holder 34 Document Character (70) Operator-defined reference to supporting documents 35 Container ID Character (20) Operator-defined identifier for the container 36 Correction Character (1) D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions) 37 Previous report Number (8) Report number of line to be corrected 38 Previous line Number (8) Line number of line to be corrected 39 Comment Character (256) Operator comment 40 Burn-up Number (6) Burn-up in MWdays/tonne (use for IC codes NL and NP in nuclear reactors only) 41 CRC Number (20) Hash code of line for quality control purposes 42 Previous CRC Number (20) Hash code of line to be corrected 43 Advance notification Character (8) Reference to advance notification sent to Euratom (use for IC codes RD, RF, SD and SF only) 44 Campaign Character (12) Campaign identifier for reprocessing installations 45 Reactor Character (12) Reactor code for reprocessing campaigns 46 Error path Character (8) Special code for evaluation purposes 47 Explanatory notes 1. MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission. 2. REPORT TYPE: I for inventory change reports. 3. REPORT DATE: Date on which the report was completed. 4. REPORT NUMBER: Sequential number, no gaps. 5. LINE COUNT: Total number of lines reported. 6. START REPORT: Date of first day of reporting period. 7. END REPORT: Date of last day of reporting period. 8. REPORTING PERSON: Name of person responsible for the report. 9. TRANSACTION ID: Sequential number. This is used to identify all inventory change lines relating to the same physical transaction. 10. IC CODE: One of the following codes must be used: Keyword Code Explanation Receipt RD Receipt of nuclear material from a material balance area within the European Union. Import RF Import of nuclear material from a third country. Receipt from non-safeguarded activity RN Receipt of nuclear material from a non-safeguarded activity (Article 34). Shipment SD Transfer of nuclear material to a material balance area within the European Union. Export SF Export of nuclear material to a third country Shipment to non-safeguarded activity SN Transfer of nuclear material to a non-safeguarded activity (Article 34). Transfer to conditioned waste TC Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been conditioned in such a way (e.g. in glass, cement, concrete or bitumen) that it is not suitable for further nuclear use. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Discards to the environment TE Nuclear material contained in waste that is measured or estimated on the basis of measurements, and which has been irrevocably discarded to the environment as the result of a planned discharge. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Transfer to retained waste TW Nuclear material generated from processing or from an operational accident contained in waste that is measured or estimated on the basis of measurements, and which has been transferred to a specific location within the material balance area from which it could be retrieved. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Separate records must be kept for this type of material. Retransfer from conditioned waste FC Retransfer of conditioned waste to the inventory of the material balance area. This applies whenever conditioned waste undergoes processing. Retransfer from retained waste FW Retransfer of retained waste to the inventory of the material balance area. This applies whenever retained waste is retrieved from the specific location within the material balance area, either for any processing involving the separation of elements in the material balance area or for any shipment from the material balance area. Accidental loss LA Irretrievable and inadvertent loss of a quantity of nuclear material as the result of an operational accident. Use of this code requires a special report to be sent to the Commission. Accidental gain GA Nuclear material unexpectedly found, except when detected in the course of a physical inventory taking. Use of this code requires a special report to be sent to the Commission. Category change CE Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of an enrichment process (only one line to be reported per category change). Category change CB Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another as a result of a blending operation (only one line to be reported per category change). Category change CC Accountancy transfer of a quantity of nuclear material from one category (Article 18) to another for all types of category change not covered by codes CE and CB (only one line to be reported per category change). Rebatching RB Accountancy transfer of a quantity of nuclear material from one batch to another (only one line to be reported per rebatching). Change in particular obligation BR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), to balance the total uranium stock following a blending operation (only one line to be reported per change of obligation). Change in particular obligation PR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), used when nuclear material enters or leaves an accountancy pool (only one line to be reported per change of obligation). Change in particular obligation SR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), following an obligation exchange or a substitution (only one line to be reported per change of obligation). Change in particular obligation CR Accountancy transfer of a quantity of nuclear material from one particular safeguards obligation to another (Article 17(1)), for all cases not covered by codes BR, PR or SR (only one line to be reported per change of obligation). Nuclear production NP Increase in the quantity of nuclear material due to nuclear transformation. Nuclear loss NL Decrease in the quantity of nuclear material due to nuclear transformation. Shipper/receiver difference DI Shipper/receiver difference (see Article 2.19). New measurement NM Quantity of nuclear material, in one particular batch, accounted for in the nuclear material balance area, being the difference between a newly measured quantity and the quantity formerly accounted for, and which is neither a shipper/receiver difference nor a correction. Balance adjustment BJ Quantity of nuclear material accounted for in the material balance area, being the difference between the result of a physical inventory taken by the plant operator for his own purposes (without reporting a physical inventory listing to the Commission) and the book inventory established on the same date. Material unaccounted for MF Book adjustment for material unaccounted for. Must be equal to the difference between the ending physical inventory (PE) and the ending book inventory (BA) reported in the material balance report (Annex IV). The original date must be that of the physical inventory taking, while the accounting date must be after the date of the physical inventory taking. Roundings RA Rounding adjustment to make the sum of the quantities reported in a given period coincide with the ending book inventory of the material balance area. Isotope adjustment R5 Adjustment to make the sum of the isotope quantities reported coincide with the ending book inventory for U-235 of the material balance area. Material production MP Quantity of nuclear material, obtained from substances originally not subject to safeguards, which has become subject to safeguards because its concentration now exceeds the minimum levels. Termination of use TU Quantity of nuclear material considered as irrecoverable for practical or economic reasons which is: (i) incorporated in end products used for non-nuclear purposes; or (ii) contained in waste in very low concentrations measured or estimated on the basis of measurements, even if these materials are not discarded to the environment. The quantity of nuclear material involved is to be subtracted from the inventory of the material balance area. Ending book inventory BA Book inventory at the end of a reporting period and at the PIT date, separate for each category of nuclear material and for each particular safeguards obligation. 11. BATCH: The batch designation may be chosen by the operator, but: (a) in the case of the inventory change ‘Receipt (RD)’, the batch designation used by the shipper must be reported; (b) a batch designation must not be used again for another batch in the same material balance area. 12. KMP: Key measurement point. The codes are notified to the installation concerned in the particular safeguard provisions. If no codes have been specified, ‘&’ should be used. 13. MEASUREMENT: The basis on which the quantity of nuclear material reported was established has to be indicated. One of the following codes must be used: Measured Estimated Explanation M E In the reporting material balance area. N F In another material balance area. T G In the reporting material balance area when the weights have already been given in a previous inventory change report or physical inventory listing. L H In another material balance area when the weights have already been given in a previous inventory change report or physical inventory listing for the present material balance area. 14. MATERIAL FORM: The following codes must be used: Main type of material form Subtype Code Ores OR Concentrates YC Uranium hexafluoride (UF 6 ) U6 Uranium tetrafluoride (UF 4 ) U4 Uranium dioxide (UO 2 ) U2 Uranium trioxide (UO 3 ) U3 Uranium oxide (U 3 O 8 ) U8 Thorium oxide (ThO 2 ) T2 Solutions Nitrate LN Fluoride LF Other LO Powder Homogeneous PH Heterogeneous PN Ceramics Pellets CP Spheres CS Other CO Metal Pure MP Alloys MA Fuel Rods, pins ER Plates EP Bundles EB Assemblies EA Other EO Main type of material form Subtype Code Sealed sources QS Small quantities/samples SS Scrap Homogeneous SH Heterogeneous (clean-outs, clinkers, sludges, fines, other) SN Solid waste Hulls AH Mixed (plastics, gloves, papers, etc.) AM Contaminated equipment AC Other AO Liquid waste Low active WL Medium active WM High active WH Conditioned waste Glass NG Bitumen NB Concrete NC Other NO 15. MATERIAL CONTAINER: The following codes must be used: Type of container Code Cylinder C Pack P Drum D Discrete fuel unit S Bird cage B Bottle F Tank or other container T Other O 16. MATERIAL STATE: The following codes must be used: State Code Fresh nuclear material F Irradiated nuclear material I Waste W Irrecoverable material N 17. MBA FROM: Use only for inventory change codes RD and RF. For inventory change code RD, the code of the shipping material balance area is reported. If this code is unknown, the code ‘F’, ‘Q’ or ‘W’ (for the shipping MBA in France, the United Kingdom or a non-nuclear-weapon State) is reported and the shipper’s full name and address must be entered in the comment field (40). For inventory change code RF, the country code of the exporting state, or the MBA code of the exporting installation if known, is reported, and the shipper’s full name and addressmust be entered in the comment field (40). 18. MBA TO: Use only for inventory change codes SD and SF. For inventory change code SD, the code of the receiving material balance area is reported. If this code is unknown, the code ‘F’, ‘Q’ or ‘W’ (for the receiving MBA in France, the United Kingdom or a non-nuclear-weapon State) is reported and the receiver’s full name and address must be entered in the comment field (40). For inventory change code SF, the country code of the importing state or the MBA code of the importing installation if known, is reported, and the receiver’s full name and addressmust be entered in the comment field (40). 19. PREVIOUS BATCH: Batch designation before rebatching. The batch designation after the rebatching must be reported in field 11. 20. ORIGINAL DATE: In the case of a correction, the day, month and year when the line to be corrected was originally entered must be reported. For correction chains, the original date is always the accounting date of the first line in the chain. For late lines (stand-alone additions), the original date is the date on which the inventory change occurred. 21. PIT DATE: Date of the physical inventory taking as reported in the material balance report on which the book adjustment for MUF (material unaccounted for) is based. Use only with inventory change code MF. 22. LINE NUMBER: Sequential number starting with 1 in each report, no gaps. 23. ACCOUNTING DATE: Day, month and year when the inventory change occurred or became known. 24. ITEMS: The number of items making up the batch must be reported. If an inventory change consists of several lines, the sum of the number of items reported must equal the total number of items belonging to the same transaction ID. If the transaction involves more than one element the number of items should be declared in the line(s) for the element category of highest strategic value only (in descending order: P, H, L, N, D, T). 25. ELEMENT CATEGORY: The following codes must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural but less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T 26. ELEMENT WEIGHT: The weight of the element category referred to in field 25 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places. 27. ISOTOPE: This code indicates the fissile isotopes involved and should be used when the weight of fissile isotopes is reported (28). Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233. 28. FISSILE WEIGHT: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places. 29. ISOTOPIC COMPOSITION: If agreed in the particular safeguard provisions the isotopic composition of U and/or Pu must be reported in the format as a list of weights [number(18,3)] separated by semi-colons to denote the weight of U-233, U-234, U-235, U-236, U-238 or Pu-238, Pu-239, Pu-240, Pu-241, Pu-242. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places. 30. OBLIGATION: Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations. 31. PREVIOUS CATEGORY: Code of the category of nuclear material before the category change. The corresponding code after the change must be reported in field 25. Use only with the inventory change codes CE, CB and CC. 32. PREVIOUS OBLIGATION: Code of the particular safeguards obligation to which the nuclear material was subject before the change. The corresponding obligation code after the change must be reported in field 30. Use only with the inventory change codes BR, CR, PR and SR. 33. CAM CODE FROM: Code of installation of Annex I-G shipping material. The Commission will communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators. 34. CAM CODE TO: Code of installation of Annex I-G receiving material. The Commission will communicate to the operator or entity the appropriate code. Simplified reporting procedures apply to these operators. 35. DOCUMENT: Operator-defined reference to supporting document(s). 36. CONTAINER ID: Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation. 37. CORRECTION: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 38 the report number (4), in field 39 the line number (22) and in field 43 the CRC (42) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields, including the ‘previous report’ field (38) and the ‘previous line’ field (39). The ‘previous line’ field (39) must repeat the line number (22) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (38). The ‘previous report’ field (38) must contain the report number (4) of the report in which the late line should have been included. 38. PREVIOUS REPORT: Indicate the report number (4) of the line to be corrected. 39. PREVIOUS LINE: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (22) of the line to be corrected. 40. COMMENT: Free-text comment field for short comments by operator (replaces separate concise note). 41. BURN-UP: For inventory changes of type NP or NL in nuclear reactors, burn-up in MWdays/tonne. 42. CRC: Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used. 43. PREVIOUS CRC: Hash code of the line to be corrected. 44. ADVANCE NOTIFICATION: Reference code for the advance notification (Articles 20 and 21). Use with inventory changes SF and RF and with those inventory changes of type SD and RD when the States where the shipper and receiver are located are not party to the same safeguards agreement with the International Atomic Energy Agency and Euratom. 45. CAMPAIGN: Unique identifier for the reprocessing campaign. Use only for inventory changes in the process material balance area(s) of spent fuel reprocessing installations. 46. REACTOR: Unique identifier for the reactor from which irradiated fuel is being stored or reprocessed. Use only for inventory changes in spent fuel storage or reprocessing installations. 47. ERROR PATH: Special code describing measurement errors and their propagation, for material balance evaluation purposes. The codes are agreed between the installation and the Commission. GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS 1. In the case of transfer of nuclear material, the shipper must provide the receiver with all the necessary information for the inventory change report. 2. If numerical data contain fractions of units, a point should precede the decimal digits. 3. The following 55 characters may be used: the 26 capital letters A to Z, figures 0 to 9 and the characters ‘plus’, ‘minus’, ‘slash’, ‘asterisk’, ‘space’, ‘equal’, ‘greater than’, ‘less than’, ‘point’, ‘comma’, ‘open bracket’, ‘close bracket’, ‘colon’, ‘dollar’, ‘percent’, ‘quotation mark’, ‘semi-colon’, ‘question mark’ and ‘ampersand’ 4. Under Article 79 of the Treaty, those subject to safeguards requirements shall notify the authorities of the Member State concerned of any communications they make to the Commission pursuant to Article 78 and the first paragraph of Article 79 of the Treaty. 5. Reports must be prepared according to a world-wide accepted labelled reporting format, agreed between the Commission and operators. 6. The reports, duly completed and digitally signed, should be forwarded to the European Commission, Euratom Safeguards, L-2920 Luxembourg.