PHYSICAL INVENTORY LISTING (PIL)
ANNEX VSupplementary provisions
ANNEX V PHYSICAL INVENTORY LISTING (PIL) Label/Tag Content Comments # MBA Character (4) MBA code of reporting MBA 1 Report type Character (1) P for physical inventory listings 2 Report date DDMMYYYY Date on which the report was completed 3 Report number Number (8) Sequential number, no gaps 4 PIT date DDMMYYYY Date on which the physical inventory was taken 5 Line count Number (8) Total number of lines reported 6 Reporting person Character (30) Name of person responsible for report 7 PIL_ITEM_ID Number (8) Sequential number 8 Batch Character (20) Unique identifier for a batch of nuclear material 9 KMP Character (1) Key measurement point 10 Measurement Character (1) Measurement code 11 Element category Character (1) Category of nuclear material 12 Material form Character (2) Material form code 13 Material container Character (1) Material container code 14 Material state Character (1) Material state code 15 Line number Number (8) Sequential number, no gaps 16 Items Number (6) Number of items 17 Element weight Number (24.3) Element weight 18 Isotope Character (1) G for U-235, K for U-233, J for a mixture of U-235 and U-233 19 Fissile weight Number (24.3) Weight of fissile isotope 20 Obligation Character (2) Safeguards obligation 21 Document Character (70) Operator-defined reference to supporting documents 22 Container ID Character (20) Operator-defined identifier for the container 23 Correction Character (1) D for deletions, A for additions forming part of a deletion/addition pair, L for late lines (stand-alone additions) 24 Previous report Number (8) Report number of line to be corrected 25 Previous line Number (8) Line number of line to be corrected 26 Comment Character (256) Operator comment 27 CRC Number (20) Hash code of line for quality control purposes 28 Previous CRC Number (20) Hash code of line to be corrected 29 Explanatory notes 1. MBA: Code of the reporting material balance area. This code is notified to the installation concerned by the Commission. 2. REPORT TYPE: P for physical inventory listings. 3. REPORT DATE: Date on which the report was completed. 4. REPORT NUMBER: Sequential number, no gaps. 5. PIT DATE: Day, month and year when the physical inventory was taken, reflecting the situation at 24.00. 6. LINE COUNT: Total number of lines reported. 7. REPORTING PERSON: Name of person responsible for report. 8. PIL_ITEM_ID: Sequential number, common to all PIL lines related to the same physical object. 9. BATCH: If batch follow-up is required in the particular safeguard provisions, the batch designation previously used for the batch in an inventory change report or in a previous physical inventory listing must be used. 10. KMP: Key measurement point. The codes are notified to the installation concerned in the particular safeguard provisions. If no code has been specified, ‘&’ should be used. 11. MEASUREMENT: The basis on which the quantity of nuclear material reported was established has to be indicated. One of the following codes must be used: Measured Estimated Explanation M E In the reporting material balance area. N F In another material balance area. T G In the reporting material balance area when the weights have already been given in a previous inventory change report or physical inventory listing. L H In another material balance area when the weights have already been given in a previous inventory change report or physical inventory listing for the present material balance area. 12. ELEMENT CATEGORY: The following codes must be used: Category of nuclear material Code Plutonium P High enriched uranium (20 % enrichment and above) H Low enriched uranium (higher than natural and less than 20 % enrichment) L Natural uranium N Depleted uranium D Thorium T 13. MATERIAL FORM: The following codes must be used: Main type of material form Subtype Code Ores OR Concentrates YC Uranium hexafluoride (UF 6 ) U6 Uranium tetrafluoride (UF 4 ) U4 Uranium dioxide (UO 2 ) U2 Uranium trioxide (UO 3 ) U3 Uranium oxide (U 3 O 8 ) U8 Thorium oxide (ThO 2 ) T2 Solutions Nitrate LN Fluoride LF Other LO Powder Homogeneous PH Heterogeneous PN Ceramics Pellets CP Spheres CS Other CO Metal Pure MP Alloys MA Fuel Rods, pins ER Plates EP Bundles EB Assemblies EA Other EO Sealed sources QS Small quantities/samples SS Scrap Homogeneous SH Heterogeneous (clean-outs, clinkers, sludges, fines, other) SN Solid waste Hulls AH Mixed (plastics, gloves, papers, etc.) AM Contaminated equipment AC Other AO Liquid waste Low active WL Medium active WM High active WH Conditioned waste Glass NG Bitumen NB Concrete NC Other NO 14. MATERIAL CONTAINER: The following codes must be used: Type of container Code Cylinder C Pack P Drum D Discrete fuel unit S Bird cage B Bottle F Tank or other container T Other O 15. MATERIAL STATE: The following codes must be used: State Code Fresh nuclear material F Irradiated nuclear material I Waste W Irrecoverable material N 16. LINE NUMBER: Sequential number starting with 1 in each report, no gaps. 17. ITEMS: Each physical inventory line must indicate the number of items involved. If a group of items belonging to the same batch are reported as several lines, the sum of the number of items reported must equal the total number of items in the group. If the lines involve more than one element category, the number of items should be declared in the line(s) for the element category of highest strategic value only (in descending order: P, H, L, N, D, T). 18. ELEMENT WEIGHT: The weight of the element category referred to in field 12 must be reported. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places. 19. ISOTOPE: This code indicates the fissile isotopes involved and should be used when the weight of fissile isotopes is reported. Use the code G for U-235, K for U-233, and J for a mixture of U-235 and U-233. 20. FISSILE WEIGHT: Unless otherwise stated in the particular safeguard provisions, the weight of fissile isotopes must only be reported for enriched uranium and category changes involving enriched uranium. All weights must be reported in grams. The decimal digits appearing in the accounting lines can be reported up to a maximum of three decimal places. 21. OBLIGATION: Indication of the particular safeguards obligation assumed by the Community under an Agreement concluded with a third country or an international organisation, to which the material is subject (Article 17). The Commission will communicate the appropriate codes to the installations. 22. DOCUMENT: Operator-defined reference to supporting document(s). 23. CONTAINER ID: Operator-defined container number. Optional data element which can be used in those cases where the container number does not appear in the batch designation. 24. CORRECTION: Corrections have to be made by deleting the wrong line(s) and adding the correct one(s), where appropriate. The following codes must be used: Code Explanation D Deletion. The line to be deleted must be identified by indicating in field 25 the report number (4), in field 26 the line number (16) and in field 29 the CRC (28) which were declared for the original line. Other fields need not be reported. A Addition (forming part of a deletion/addition pair). The correct line must be reported with all data fields including the ‘previous report’ field (25) and the ‘previous line’ field (26). The ‘previous line’ field (26) must contain the line number (16) of the line being replaced by the deletion/addition pair. L Late line (stand-alone addition). The late line to be added must be reported with all data fields, including the ‘previous report’ field (25). The ‘previous report’ field (25) must contain the report number (4) of the report in which the late line should have been included. 25. PREVIOUS REPORT: Indicate the report number (4) of the line to be corrected. 26. PREVIOUS LINE: For deletions, or additions forming part of a deletion/addition pair, indicate the line number (16) of the line to be corrected. 27. COMMENT: Free-text comment field for short comments by operator (replaces separate concise note). 28. CRC: Hash code of line for quality control purposes. The Commission will inform the operator of the algorithm to be used. 29. PREVIOUS CRC: Hash code of the line to be corrected. GENERAL REMARKS CONCERNING THE COMPLETION OF THE REPORTS If, on the date the physical inventory was taken, there was no nuclear material in the material balance area, only labels from 1 to 7, 16, 17 and 28 above should be completed on the report. General remarks 2, 3, 4, 5 and 6 at the end of Annex III apply mutatis mutandis .