Commission Delegated Regulation (EU) 2019/429 of 11 January 2019 supplementing Regulation (EU) 2017/821 of the European Parliament and of the Council as regards the methodology and criteria for the assessment and recognition of supply chain due diligence schemes concerning tin, tantalum, tungsten and gold

• CELEX: Delegated Regulation (EU) 2019/429
• Articles: 14

Article 1 Subject matter and scope

1.   This Regulation sets out rules on the methodology and criteria allowing the Commission to assess whether supply chain due diligence schemes concerning tin, tantalum, tungsten and gold facilitate the fulfilment of the requirements of Regulation (EU) 2017/821 by economic operators and to recognise such schemes, pursuant to Article 8 of that Regulation.

2.   This Regulation only applies to schemes or part of schemes which relate to the metals and minerals falling within the scope of Regulation (EU) 2017/821, as set out in Annex 1 of that Regulation.

Article 2 Definitions

1.   For the purposes of this Regulation, the definitions in Regulation (EU) 2017/821 apply.

The following definitions shall also apply:

(a)

‘scheme’ means ‘supply chain due diligence scheme’ or ‘due diligence scheme’ as defined in point (m) of Article 2 of Regulation (EU) 2017/821;

(b)

‘applicant’ means the entity that has submitted or intends to submit an application for recognition of a scheme;

(c)

‘scheme owners’ means those entities referred to in Article 8(1) of Regulation (EU) 2017/821;

(d)

‘economic operators participating in the scheme’ means natural or legal persons that are subject to an audit under the requirements of the scheme or that are otherwise associated with or participate in the scheme in such a way that they are expected by the scheme to meet its standards and policies;

(e)

‘OECD Methodology’ means the OECD's Methodology for the Alignment Assessment of Industry Programmes with the OECD Minerals Guidance, including its Annex, published with the OECD note COM/DAF/INV/DCD/DAC(2018)1;

(f)

‘overarching due diligence principles’ means the principles set out in section A of Annex 1 to the OECD Methodology;

(g)

‘repeat application’ means:

(i)

an application concerning a scheme which has already been subject to at least one earlier application that was either declared inadmissible or was unsuccessful or withdrawn;

(ii)

an application concerning a scheme which has had its recognition withdrawn by the Commission;

(h)

‘general conditions for recognition’ means the conditions set out in Article 4;

(i)

‘specific criteria for assessment’ means the criteria set out in Article 5.

2.   For the purposes of this Regulation, the term ‘industry programme’ used in the OECD Methodology shall be understood to have the same meaning as the term ‘scheme’.

Article 3 Requirements for and admissibility of applications

1.   Scheme owners may apply to have the schemes that are developed and overseen by them recognised by the Commission in accordance with this Article.

2.   In order to be admissible, applications shall contain the following information:

(a)

the identity of the applicant;

(b)

the name and contact details of the person who will be responsible for the assessment and hence be the Commission's contact person;

(c)

a description of the scheme's objectives, the metals and minerals covered by the scheme, the types of economic operators participating in the scheme, and in which part of the value chain those economic operators are active;

(d)

information with regard to the scope of the application, clarifying whether the application relates to a specific part of a scheme or to a specific part of the value or supply chain;

(e)

evidence that the design of the scheme's policies and standards is coherent with the supply chain due diligence principles as set out in point (d) of Article 2 of Regulation (EU) 2017/821, in a manner consistent with the five-step framework as set out in Annex 1 to the OECD Guidance;

(f)

a list of economic operators participating in the scheme, and other entities that are members of or otherwise associated with the scheme;

(g)

if available, any other assessment of the scheme, including self-assessments, assessments by competent authorities in another jurisdiction, and assessments by a third party;

(h)

if applicable, the relationship between the application and any earlier application.

3.   Applicants may include any other information that they consider relevant.

4.   Within 45 calendar days after having received an application, the Commission shall determine whether the application is admissible and shall inform the applicant thereof.

5.   If the Commission considers that the evidence referred to in point (e) of paragraph 2 has been provided but that other information referred to in paragraph 2 is missing, it shall inform the applicant in due time and in any event before the expiry of the time-limit laid down in paragraph 4, and invite the applicant to complete the application within 30 calendar days.

6.   If the Commission considers that the evidence referred to in point (e) of paragraph 2 has not been provided, or if an applicant does not complete the application before the expiry of the time-limit laid-down pursuant to paragraph 5, it shall declare the application inadmissible and shall notify the applicant thereof and shall not proceed with further assessment of the application.

7.   By submitting an application, scheme owners accept that the scheme will be subject to the assessment provided for in this Regulation. However, applicants may withdraw their application at any time.

Article 4 General conditions for recognition of equivalence

1.   A scheme shall be granted recognition of equivalence if the scheme's overarching due diligence principles, its requirements for economic operators participating in the scheme, and the specific responsibilities of the scheme itself are aligned with the applicable requirements of Regulation (EU) 2017/821.

2.   The requirements of paragraph 1 shall be considered met where the Commission considers that the conditions for the scheme to be rated as ‘fully aligned’ in accordance with Section 4 of the OECD Methodology are satisfied based on its assessment of all applicable specific criteria having regard both to the scheme's policies and standards and the scheme's implementation of them.

Article 5 Specific criteria for assessment

1.   The Commission shall assess the scheme against the applicable specific criteria set out in Annex 1 to the OECD Methodology, in accordance with Articles 6, 7 and 8.

2.   The Commission shall determine, for each individual assessment, the relevance of each of the specific criteria in Annex 1 to the OECD Methodology, taking into account the nature, scope and specificities of the scheme subject to the assessment. It shall for this purpose consider the applicability of the specific criteria indicated in Annex 1 of the OECD Methodology. It may also, consider deviation from the specific criteria indicated in Annex 1 to the OECD Methodology if needed to ensure that the assessment corresponds to the scope and requirements of Regulation (EU) 2017/821 with regard to, inter alia, the type of entities that are subject to the obligations of that Regulation.

Article 6 Completion of the information provided in the application so as to enable the assessment of specific criteria

1.   The Commission shall as appropriate complete the information contained in admissible applications to enable it to carry out its assessment of the applicable specific criteria under Article 5(2). In particular, this may include:

(a)

reviews of documents the Commission considers relevant, such as the scheme's bylaws or equivalent and other policy documents; terms of reference of relevant committees of the scheme; audit reports of economic operators participating in the scheme; reports from experts and relevant stakeholders; any other assessment of the scheme, including self-assessments, assessments by competent authorities in other jurisdictions, and assessments by a third party; and any other relevant information relating to the management of the scheme;

(b)

interviews with representatives of the scheme, the management of economic operators participating in the scheme, auditors, and other relevant stakeholders;

(c)

attendance at and observation of third party audits of economic operators participating in the scheme against the requirements of the scheme, and assess the corresponding audit reports.

2.   When implementing paragraph 1, the Commission may request the applicant to submit any additional information or documentation and to facilitate interviews and attendance of third party audits.

3.   The Commission shall determine what additional information is necessary in order to enable it to carry out the assessment of all applicable specific criteria. It may for this purpose consider the guidance set out in Section 2 of the OECD Methodology.

Article 7 Methodology for the evaluation of the specific criteria

1.   The evaluation of each applicable specific criterion shall consider both the design of the scheme's policies and standards and the scheme's implementation of them in accordance with section 3.2 of the OECD Methodology.

2.   The Commission shall determine whether a scheme is ‘fully’, ‘partially’ or ‘not’ aligned with regard to all applicable specific criteria in accordance with section 3.2 of the OECD Methodology.

3.   The evaluation of the applicable specific criteria shall not take into account any potential policies, standards, activities and other aspects of a scheme which do not relate to due diligence of supply chains of the metals and minerals covered by Regulation (EU) 2017/821; nor shall it take into account policies and other information concerning companies that do not fall within the scope of that Regulation, unless explicitly requested to do so in the application and agreed to be the Commission.

4.   The Commission may consider any potential relevant assessment of the scheme carried out by credible third parties when evaluating the application even if such assessments are not included in the application.

5.   The evaluation of applicable specific criteria for which the scheme relies fully or in part on policies, standards and activities by another scheme or a similar entity external to the applicant shall consider whether:

(a)

a credible assessment of such entities has been undertaken by the scheme and how such assessments are or will be kept relevant and updated over time; and

(b)

such entities are schemes which have been granted recognition of equivalence under this Regulation.

Article 8 Report on the assessment

1.   The Commission shall prepare a report setting out its assessment of whether the scheme meets the general conditions for recognition and the applicable specific criteria. The report shall be finalised pursuant to paragraphs 2, 3 and 4.

2.   The draft report shall be communicated to the applicant, which shall be granted 15 calendar days to comment.

3.   After considering any comments received from the applicant, the Commission shall, as appropriate, consult the OECD Secretariat on the draft report, and may provide it with any supporting documentation necessary for the OECD Secretariat to formulate its opinion. The Commission shall invite the OECD Secretariat to submit its opinion within 30 calendar days. The opinion shall in particular concern the assessment of the general conditions for recognition and specific criteria.

4.   The Commission shall finalise the report no later than nine months after it has declared the application admissible pursuant to Article 3, unless notifies to the applicant in advance that it will finalise the report later.

Article 9 Process following the conclusion on the general conditions for recognition

1.   If the Commission considers that the general conditions for recognition of equivalence are fulfilled based on the assessment methodology set out in this Regulation, it shall follow the procedure set out in Article 8(3) of Regulation (EU) 2017/821.

2.   If the Commission considers that the general conditions for recognition of equivalence set out in Article 4 are not fulfilled, the Commission shall notify the applicant and the competent authorities of the Member States thereof and provide the applicant with a copy of the final assessment report referred to in Article 8(1).

Article 10 Repeat applications

1.   A repeat application shall not be submitted within 12 months after the notification provided for in Article 9(2) or in Article 3(6), or the withdrawal of the application.

2.   By way of derogation from paragraph 1, a repeat application with respect to the same scheme may be made three months after the notifications referred to in paragraph 1 if an improved grading of less than ten percent of applicable specific criteria would be sufficient for the general conditions for recognition of equivalence set out in Article 4 to be met.

3.   All the information referred to in Article 3(2) shall be provided in repeat applications, even if part of that information was contained in a previous applications.

4.   In addition to the information referred to Article 3(2), a repeat application concerning a scheme that was subject to a previous, unsuccessful application shall contain detailed information concerning all measures taken with regard to the specific criteria that the Commission did not consider ‘fully aligned’ in its assessment of the most recent unsuccessful application.

Article 11 Measures taken pursuant to Articles 8(6) and 8(7) of Regulation (EU) 2017/821

1.   The Commission shall follow the steps set out in paragraphs 2, 3 and 4 of this Article when applying Article 8(6) and 8(7) of Regulation (EU) 2017/821.

2.   Where the Commission identifies deficiencies in a recognised scheme, it shall notify the scheme owner thereof and shall grant the scheme owner three to six months to take remedial action. That period may be extended by the Commission taking into account the nature of the deficiencies.

3.   The scheme owner shall notify to the Commission of the remedial action taken within the time-limit established pursuant to paragraph 2. The notification shall contain substantiated evidence of such remedial action.

4.   The Commission shall not initiate the procedure for the withdrawal of recognition provided for in the second subparagraph of Article 8(7) of Regulation (EU) 2017/821 before the time-limit established pursuant to paragraph 2 of this Article has elapsed.

Article 12 Transparency and confidentiality

1.   The Commission shall establish a register of schemes to which it has granted recognition of equivalence and shall make it publically available. The Commission shall ensure that the register is updated in a timely manner whenever it grants or withdraws recognition of equivalence.

2.   The report referred to in Article 8(1), shall be made publicly available if the Commission grants a scheme recognition of equivalence. The opinion on the draft report provided by the OECD Secretariat shall also be made publically available unless the OECD secretariat requests that its opinion remains confidential.

3.   The Commission shall ensure that any information identified as confidential by the Commission, applicants or any natural or legal person contributing to the assessment under this Regulation is treated in accordance with Regulation (EC) No 1049/2001 of the European Parliament and of the Council  ( 2 ) .

Article 13 Cooperation and support

1.   Applicants shall ensure that the Commission is granted access to all information the Commission considers necessary to assess the specific criteria, including by facilitating interviews with participating economic operators and attendance of third party audits.

2.   The Commission shall end or suspend its assessment if the applicant does not comply with paragraph 1 and shall notify the applicant accordingly. The notification shall set out the reasons why the Commission has ended or suspended its assessment. If the Commission ends or suspends the assessment, the scheme owner may submit a repeat application no earlier than 12 months after the date of the notification.

3.   The Commission shall share information with Member States' competent authorities designated pursuant to Article 10(1) of Regulation (EU) 2017/821 so as to enable them to contribute effectively to its assessment under this Regulation and to exercise their responsibility for effective and uniform implementation of Regulation (EU) 2017/821.

The Commission shall in particular:

(a)

inform the Member States' competent authorities of the scheme owners that have applied for recognition pursuant to Article 3 and invite them to submit any information and assessment of relevance to the assessment;

(b)

upon request from a Member State's competent authority, make available the full application to that authority;

(c)

consider any information of relevance for the assessment of an application under this Regulation provided by the Member States' competent authorities;

(d)

consider any information provided by the Member States' competent authorities in relation to deficiencies in schemes identified by the Commission and inform them any notification made pursuant to Article 11(3).

4.   The Commission shall keep the European Parliament updated on the implementation of this Regulation as appropriate and shall consider any information relevant for its implementation the European Parliament submits to the Commission.

5.   In addition to the consultation provided for in Article 8(1), the Commission may consult the OECD Secretariat or ask for its support in carrying out its responsibilities under this Regulation.

Article 14 Entry into force

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union .