ANNEX
‘9. Organic production and labelling of organic products
9.1.
Overall conclusion on the level of compliance achieved
9.2.
Organic data
Identification of the Member State/competent authority that submits the annual report
Data from
Member State
Number of competent authorities of which data have been integrated
(A)
Number of competent authorities
Number of control authorities of which data have been integrated
(B)
Number of control authorities
Number of control bodies of which data have been integrated
(C)
Number of control bodies
Total number of authorities/bodies of which data have been integrated
(A) + (B) + (C)
Total number of authorities/bodies
Reporting period
Year
Table 1
Number of controls for all competent authorities – control authorities – control bodies
(all articles refer to Regulation (EU) 2018/848)
1. Registered operators in possession of a certificate per 31 December of the reporting year
Code number or name of competent authority/control authority/control body
Number of operators
Number of verifications of compliance Article 38(3)
(physical and non-physical)
Number of physical on-the-spot official controls carried out
Number of samples taken Article 38(4)(c)
Annual controls Article 38(3)
Additional risk based Article 38(4)(b)
Total number of controls Article 38(3) & 38(4)(b)
Of which un-announced Article 38(4)(a)
Total number of samples
Number of samples with detections
1.a.
Numbers for competent authority/control authority/control body 1
1.b.
Numbers for competent authority/control authority/control body 2
1.c.
Numbers for competent authority/control authority/control body 3
…
continue and list all authorities/bodies
Total numbers for all competent authorities/control authorities/control bodies [sum of (1.a.+1.b.+1.c.+….]
2. Groups of operators (GoO) in possession of a certificate per 31 December of the reporting year
Code number or name of competent authority/control authority/control body
Number of groups
Identification of the group
Total number of operators that are member of groups
Total number of official controls on groups
Number of re- inspections to members of groups
Inspections in which at least 1 sample was taken
2.
Total numbers for all groups of operators for all competent authorities/control authorities/control bodies
2.a.
Numbers for competent authority/control authority/control body 1
2.a.1
Group of operators a.1
2.a.2
Group of operators a.2
2.a.
Group of operators a.
2.b.
Numbers for competent authority/control authority/control body 2
2.b.1
Group of operators b.1
2.b.2
Group of operators b.2
2.b.
Group of operators b
2.c
continue and list all groups of operators per competent authority/control authority/control body
2.c
Group of operators …
Table 2
NON-COMPLIANCES
Data per competent authority/control authority/control body
1. Type and number of cases of major and critical non-compliance established
Name or code number of competent authority/control authority/control body
Type of cases per type of non-compliances established during official controls performed
General produc-tion rules
Specific produc-tion rules
Non-authorised substances or products
Deroga-tions
Documents and records
Rules for GoO
Labelling
Other
1.
Established cases of non-compliance – TOTAL
1.a.
Established cases for competent authority/control authority/control body 1
1.b.
Established cases for competent authority/control authority/control body 2
1.c.
Established cases for competent authority/control authority/control body 3
…
continue and list all authorities/bodies
2. Measures taken for established cases of major and critical non-compliances
Number of established cases of non-compliance
Measures taken for established cases of non-compliances
Improvement of implementation of precautionary measures and controls put in place by operator
No reference to organic production in the labelling and advertising of the entire lot or production run concerned
Prohibition of placing the affected product(s) on the market with reference to organic production, for a given period
New conversion period
Limitation of the scope of the certificate
Suspension of the certificate
Withdrawal of the certificate
Corrective measure still to be decided
Other
(A)
(B1)
(B2)
(B3)
(B4)
(B5)
(B6)
(B7)
(B8)
(B9)
Table 3
Supervision & Audits
Activities of the competent authority related to
—
control bodies to whom it has delegated certain tasks
—
the supervision of such control bodies
—
the withdrawal of delegations to such control bodies
—
audit of control authorities
1. New control bodies to whom the competent authority has delegated control tasks/control bodies of which delegation has been withdrawn
Number of control bodies
Comments where necessary
Number at the start of the reporting year (1 January of year N)
(A)
New control bodies during year N
(B)
Control bodies for which delegation has been withdrawn during year N
(C)
Number at the end of reporting year (31 December of year N)
(D)
2. Supervision of control bodies by the competent authority
2.a. Total numbers on supervision of control bodies
Number of control bodies at end of reporting year
Number of supervision audits of control bodies carried out by the competent authority during reporting year
Coverage of control bodies by supervision audit of competent authority
Comment where necessary
(D)
(E)
(F) = (E)/(D)
Number of control bodies - Number of supervision audits during reporting year – coverage
The total number of Approved Control Bodies (D) should correspond to the number reported under section 1
2.b. Detail of supervision per control body
List all control bodies under supervision of the competent authority
Number of operators
Number of GoO
Audit carried out by competent authority during reporting year yes = 1/no = 0
Number of operator files reviewed in supervision audit during reporting year
Coverage of number of operator files reviewed versus total number of operators
Number of GoO files reviewed in the course of the audit during reporting year
Coverage of number of GoO files reviewed versus total number of GoO
Indicate reference number of individual form completed for the control body (template "individual form for control body" attached)
Code number
(G)
(H)
(I)
(J)
(K) = (J)/(G)
(L)
(M)= (L)/(H)
(N)
3. Audit activities carried out by the competent authority on control authorities (only relevant if the competent authority delegates control tasks to control authorities)
Number of control authorities to whom the competent authority has delegated control tasks
Number of audits carried out on control authorities by the competent authority
Coverage of control authorities audited by competent authority during reporting year
Comment where necessary
(K)
(L)
(M) = (L)/(K)
During reporting year
Table 4
INDIVIDUAL FORM ON SUPERVISION OF CONTROL BODY
(Form may be completed by competent authority for each control body that was subject to a supervision audit during the reporting year (optional))
Form reference number
to be copied into supervision audit table – data-field K
Reporting year
Competent authority in charge of supervision
Supervision audit report
Reference:
Date:
Identification of control body
Code number
SUMMARY OF MAIN FINDINGS OF THE SUPERVISION AUDIT
1.
Conditions for approval of the control body and delegation of control tasks
Please insert text
2.
Findings related to compliance with minimum control requirements
Please insert text
3.
Findings related to risk assessment of operators
Please insert text
4.
Findings related to compliance with national catalogue of measures
Please insert text
5.
Findings related to exchange of information with competent authority
Please insert text
6.
Other findings
Please insert text
7.
Overall conclusion
Please insert text+A1:C24
Table 5
Actions and measures undertaken by competent authority during the reporting year to ensure effectiveness of official controls by control authorities/control bodies
Data from
Member State
Period
Year
1.
National legislation
Please insert text
2.
New, updated or revised control procedures
Please insert text
3.
Training activities
Please insert text
4.
Provision of additional resources or reallocation of existing resources following review of priorities
Please insert text
5.
Special control initiatives
Please insert text
6.
Changes to the organisation or management of competent authorities
Please insert text
7.
Other
Please insert text ’
