ANNEX I
TEMPLATE FOR THE STANDARD EXPORT LICENCE
The entries, specified in this part, constitute the data elements for a standard export licence form. All fields are mandatory, except those indicated by an asterisk ( * ).
The sequence of boxes in the template and the size and shape of those boxes are indicative.
EXPORT LICENCE
1.
Reference Number
2.
Status
3.
QR CODE
4.
National Reference*
5.
Member State and issuing competent authority
6.
Type of export:
Permanent ☐
Temporary ☐
7.
Consignee
8.
Links to other documents
9.
Purpose of export
10.
Third country of destination
DESCRIPTION OF THE CULTURAL GOOD
11.
Category number
12.
CN Code
13.
Description of the cultural good
Type of the object:
Materials:
Technique(s):
Title/subject:
Dating:
Maker:
Origin:
Description:
Customs value:
14.
Photographs and Measurements
Photograph three-quarter (3-D)
Measurements:
Description of mark:
Distinguishing feature:
Inscription
Original text*:
Translated text*:
Photograph front
Photograph left (3-D)
Photograph right (3-D)
Photograph back
Photograph top (3-D)
Photograph bottom (3-D)
Photograph markings*
Photograph distinguishing feature)*
Photograph Inscriptions*
15.
Supporting documents
16.
Applicant/Exporter:
Name:
Street and number:
City:
Postcode:
Country:
EORI Number:
17.
Owner of the goods:
Name:
Street and number:
City:
Postcode:
Country:
18.
Declaration:
I hereby apply for an export licence in respect of the cultural object or objects described above, which I intend to export from the European Union and declare that the information in this application and the supporting documents is true.
Electronic signature of the applicant exporter
Date (Timestamp)
COMPETENT AUTHORITY
19.
Decision of the competent authority :
20.
Valid until/Expiry date: [DD/MM/YYYY]
For temporary exports, date of reimportation* : [DD/MM/YYYY]
Electronic seal :
Advanced or qualified electronic seal of the competent authority selected in box 5.
Explanatory Notes
1.
Reference number . This is the unique alphanumeric code assigned to the document by the ECG system.
2.
Status . This is the status of the document in the ECG system.
3.
QR code . This is the unique machine-readable optical label assigned by the ECG system, which hyperlinks to the electronic version of the document.
4.
National reference *. The competent authority can use this box to indicate the unique alphanumeric code assigned at national level to the document.
5.
Member State competent authority . Name of the competent authority and the Member State issuing the export licence.
6.
Type of export . Indicate whether export is permanent or temporary.
7.
Consignee . Name and full address of the consignee in the third country to which the good is being permanently or temporarily exported.
8.
Links to other documents . In case the Member State issuing the export licence requires also the issuance of a national movement licence to take the cultural good out of its territory, please indicate the code number of that document and upload it on the ECG.
9.
Purpose of export . State whether the good to be exported has been sold or is intended to be sold, exhibited, valued, repaired or put to any other use, and whether its return is mandatory.
10.
Third country of destination . Please indicate the third country of destination.
11.
Category of the object . Category of the cultural good in terms of Annex I to Regulation (EC) No 116/2009 which classifies these goods in categories numbered 1 to 15(b). Enter only the corresponding category or subcategory number.
12.
CN code . Indicate the Combined Nomenclature code in which the cultural good is classified.
13.
Indicate the following information about the object :
—
Type of object : indicate in more specific terms what kind of object is the cultural good, going beyond the generic description already given by the category title, for example: bust of Augustus Caesar; painting of a picnic gathering in the forest; sculpture of a child with pet dog; bas-relief of a battle scene, print map of the port of Marseilles; negative matrix or positive copy of a surrealist film, Luis XV-style set of armchairs; Stradivarius violin; etc.
—
For category 13 objects: state the type of collection and its geographical origin.
—
For scientific collections and specimens: give the scientific name of the specimen(s).
—
Materials : indicate what materials were used to make the cultural object or of what material it consists (for natural objects).
—
Technique (s): indicate the technique(s) used to make the cultural object. For paleontological, zoological, botanical, mineralogical or anatomical objects indicate ‘natural object – non applicable’.
—
Title/subject : indicate the title of the cultural object, if known. If the work does not have a given name, indicate its subject with a summary of the appearance of the object or, in the case of films, the subject of the film. For scientific instruments or other objects for which it is not possible to specify a title or subject, it is sufficient to complete the box ‘type of object’. For paleontological, zoological, botanical, mineralogical or anatomical objects indicate ‘natural object – non applicable’.
—
Dating : Where no precise date is known, indicate the century and part of the century (first quarter, first half) or millennium (categories 1 and 2).
For antique goods to which age specifications apply (more than 50 or 100 years old or between 50 and 100 years old), and for which it is not sufficient to indicate the century, specify a year, even if approximate (for example around 1890, approximately 1950).
For films, if date not known, specify decade.
In the case of sets (archives and libraries), indicate earliest and latest dates.
—
Maker : Give the artist’s name, if known and recorded. If the works are collaborative products or copies, indicate the artists or the artist copied, if known. If the work is only attributed to a single artist, enter ‘Attributed to […]’. If the artist is not known, state the workshop, school or style (for example workshop of Velazquez, Venetian school, Ming period, Louis XV-style or Victorian-style). In the case of printed matter, state the name of the publisher, the place and the year of publication. For paleontological, zoological, botanical, mineralogical or anatomical objects, indicate ‘natural object – non applicable’.
—
Origin : indicate the historical origin of the cultural object. For example, for a Minotaur statue, one could indicate ‘Minoan civilisation’.
—
Description: indicate other distinct characteristics of the object and any other information about the object that could be used to identify it, for example, historical antecedents, conditions of execution, former owners, state of preservation and restoration, bibliography, electronic code or marking, etc.
—
Customs value : indicate the value of the cultural good for customs purposes in the national currency unit.
14.
Photographs and measurements . Upload good quality photographs of the object in:
—
Three-quarter, where appropriate (3-dimensional objects);
—
Front;
—
Left side, where appropriate (3-dimensional objects);
—
Right side, where appropriate (3-dimensional objects);
—
Back;
—
Top, where appropriate (3-dimensional objects);
—
Bottom, where appropriate (3-dimensional objects).
For cultural goods presenting distinguishing features, provide a photograph of the distinguishing feature and a textual description.
For cultural goods presenting marks, provide a photograph and textual description of the mark.
For cultural goods presenting inscriptions, provide a photograph of the inscription and, if possible, the text of the inscription in its original language or a translation.
Measurements :
Indicate the weight, shape and measurements of the object. In the case of complex or irregularly-shaped objects, indicate the measurements in centimetres in this order: H × L × D (height, width, depth).
15.
Supporting documents . Upload any documents related to the identification, provenance or proof of value of the cultural good, such as certificates, expert appraisals, catalogues, ownership titles, etc.
16.
Applicant/Exporter . Indicate the name, address, country (in ISO alpha-2 country code) and EORI number of the exporter in whose name the export licence is issued.
17.
Owner of the goods . Indicate the name, address, country (in ISO alpha-2 country code) of the owner of the cultural good(s). If it is the same person as the applicant/exporter, the information to input should be the same as in box 16.
18.
Declaration of the applicant/exporter . A declaration on the veracity of statements and information provided by the applicant in support of their application for an export licence. The declaration must be signed with the electronic signature of the exporter and date-stamped.
19.
Decision of the competent authority . This part is to be filled in by the competent authority, indicating whether the application is accepted and the export licence is granted.
20.
Valid until/Expiry date. The competent authority should indicate the expiry date of the export licence (12 months from the date of issuance).
In cases of temporary exports for which the competent authority has set a time limit for the reimportation of the cultural good, the relevant date should also be indicated.
