The Building Societies (Accounts and Related Provisions) Regulations 1992

• Citation: S.I. 1992/359
• Sections: 332

Section 1 Citation and commencement

These Regulations may be cited as the Building Societies (Accounts and Related Provisions) Regulations 1992 and shall come into force on 1st January 1993

Section 2 Interpretation

(1) In these Regulations—

“ the Act ” means the Building Societies Act 1986;

“associated body” shall be taken as including bodies corporate given such a meaning by section 18 of the Act together with all bodies corporate in which such associated bodies hold shares or membership rights;

“associated undertaking” has the meaning given to that phrase by paragraph 20 of Schedule 4A to the Companies Act 1985 ;

“group” means a society and its subsidiary undertakings;

“group accounts society” means a society the directors of which are obliged by section 72 of the Act (duty of directors to prepare annual accounts) to prepare group accounts;

“particular account” means an income and expenditure account, a balance sheet, or a statement of the source and application of funds;

“subsidiary undertaking” means a subsidiary undertaking of a group accounts society with which the group accounts of the society are required by section 72 of the Act to deal;

“single accounts society” means a society which is not a group accounts society; and “society” means a building society.

(2) Nothing in these Regulations shall be taken to imply that the carrying on by a society of any activity provision for the recording of which is contained in these Regulations is, by virtue of that provision, within the powers of that society.

Section 3 Annual accounts

(1) In respect of the annual accounts of any single accounts society—

(a) every income and expenditure account shall be prepared in the format set out in Part I of Schedule 1,

(b) every balance sheet shall be prepared in the format set out in Part I of Schedule 2, and

(c) every statement of the source and application of funds shall be prepared in the format set out in Part I of Schedule 3,

in each case in accordance with the relevant provisions, and every such document shall, subject to the following paragraphs of this regulation, be prepared in the order and under the headings and subheadings in the format applicable to it.

(2) In respect of the annual accounts of any group accounts society—

(a) the provisions of this regulation shall apply subject to the provisions of Regulation 4, the supplementary provisions of which shall also have effect in relation to those accounts, and

(b) within those accounts—

(i) every income and expenditure account relating to the society shall be prepared in the format set out in Part I of Schedule 1,

(ii) every income and expenditure account relating to the society and its subsidiary undertakings shall be prepared on a consolidated basis in the format set out in Part II of Schedule 1,

(iii) every balance sheet relating to the society shall be prepared in the format set out in Part I of Schedule 2,

(iv) every balance sheet relating to the society and its subsidiary undertakings shall be prepared on a consolidated basis in the format set out in Part II of Schedule 2, and

(v) every statement of the source and application of funds of the society and its subsidiary undertakings shall be prepared on a consolidated basis in the format set out in Part II of Schedule 3, and if such a statement is also prepared in relation to the society alone, that further statement shall be prepared in the format set out in Part I thereof,

and in each case in accordance with the relevant provisions, and every such document shall, subject to the following paragraphs of this regulation, be prepared in the order and under the headings and subheadings in the format applicable to it.

(3) Paragraphs (1) and (2) are not to be read as—

(a) requiring the heading or subheading for any item to be distinguished by any letter or number assigned to that item in the format in which it appears, or

(b) prohibiting the showing of any item in a particular account in greater detail (with or without additional subdivisions) than is required by the format for that particular account, or

(c) prohibiting the insertion of additional items, provided that their contents are not specifically covered by any of the items prescribed in the formats.

(4) Items preceded by a lower case letter or by a Roman numeral in any format set out in Schedules 1, 2 or 3 may be combined in a society’s annual accounts for any financial year if either:

(a) their individual amounts are not material to assessing—

(i) in respect of an income and expenditure account, the income and expenditure of the society (or, as the case may be, the society and its subsidiary undertakings) for that year, and

(ii) in respect of a balance sheet, the state of affairs of the society (or, as the case may be, the society and its subsidiary undertakings) as at the end of that year, and

(iii) in respect of a statement of the source and application of funds, the manner in which the business of the society (or, as the case may be, the society and its subsidiary undertakings) has been financed and in which its (or their) financial resources have been used during that year, or

(b) their combination facilitates that assessment,

but where subparagraph (b) applies, the individual amounts of any items so combined shall be disclosed in a note to the annual accounts.

(5) Subject to paragraph (6), a heading or subheading for an item contained in any format set out in Schedules 1, 2 or 3 shall not be included if there is no amount to be shown for that item in respect of the financial year to which the annual accounts relate (and a total need not be included if, as a result of this paragraph, it would be composed of a single item).

(6) For the purpose of comparing particular accounts with those for the preceding financial year—

(a) in respect of every item shown in a balance sheet, income and expenditure account and statement of the source and application of funds, the correspond ing amount for the preceding financial year shall be shown,

(b) where that corresponding amount is not comparable with the amount to be shown for the item in question in respect of the financial year to which the annual accounts relate, the former amount shall be adjusted and particulars of the adjustment and the reasons for it shall be disclosed in a note to the annual accounts, and

(c) paragraph (5) does not apply in any case where an amount can be shown for the item to which the heading or subheading relates in respect of the preceding financial year; in such a case that amount shall be shown under the heading or subheading required for that item.

(7) In this regulation, “the relevant provisions” means, in relation to any particular account, Part III of the Schedule in question, Parts I and II of which contain formats of that particular account.

Section 4 Group accounts-supplementary provisions

(1) The annual accounts of a group accounts society shall comply with the further provisions of Schedule 4 as to the form and content of the consolidated income and expenditure account, the balance sheet, the statement of the source and application of funds and the additional information to be provided by way of notes to the accounts.

(2) Subject to the exceptions authorised or required by this regulation, all the subsidiary undertakings of the society shall be included in the consolidated income and expenditure account, the balance sheet and the statement of the source and application of funds, as required by Regulation 3(2), and in the notes to the accounts in respect of the society and its subsidiary undertakings in combination, as required by Regulation 5(2)(b).

(3) A subsidiary undertaking may be excluded from the requirements of paragraph (2) if compliance with those requirements is not material for the purpose of giving a true and fair view for the society and its subsidiary undertakings as a whole, of the matters set out in subsections (2), (3) and (4) of section 73 of the Act.

(4) If a society has two or more subsidiary undertakings, they do not qualify under paragraph (3) for exclusion from the requirements of paragraph (2) if taken as a whole they are material for the purpose enumerated in paragraph (3).

(5) A subsidiary undertaking may also be excluded from the requirements of paragraph (2) where—

(a) severe long-term restrictions substantially hinder the exercise by the society of its rights over the assets or management of the subsidiary undertaking;

(b) the information necessary for the preparation of group accounts cannot be obtained without disproportionate expense or undue delay; or

(c) the interest of the society is held exclusively with a view to subsequent resale and the subsidiary undertaking has not been previously included in the group accounts prepared by the society.

(6) The references in subparagraphs (a) and (c) of paragraph (5) to the rights of the society and to the interest of the society are, respectively to rights and interests held by or attributed to the society for the purposes of section 258 of the Companies Act 1985 (definition of “parent undertaking” and “subsidiary undertaking”) as applied to building societies by The Building Societies Act 1986 (Modifications) Order 1991 in the absence of which it would not be the parent body.

(7) A subsidiary undertaking shall be excluded from the requirements of paragraph (2) where its activities are so different from those of the society or other subsidiary undertakings included in the group accounts that its inclusion would be incompatible with the obligation to give a true and fair view of the matters referred to in paragraph (3); provided that an undertaking shall not be excluded under this paragraph from the requirements of paragraph (2) if its activities are a direct extension of, or of services ancillary to, banking business of the society; and for the purposes of this paragraph, “banking business” mean the carrying on of a deposit taking business within the meaning of the Banking Act 1987 .

(8) Each particular account which is a group account shall combine the information contained in the particular account of the society and the accounts of its subsidiary undertakings from which it is derived, adjusted so far as is necessary to consolidate those accounts.

(9) In the group accounts, the interest of the society or of any subsidiary undertaking in an associated undertaking, and the amount of income or expenditure attributable to such an interest, shall be shown by the equity method of accounting (which shall include dealing with any goodwill arising in accordance with paragraphs 8 to 10 and 12 of Schedule 7).

(10) Where an associated undertaking is itself a parent undertaking, the net assets and income or expenditure required to be taken into account by paragraph (9) are those of the parent undertaking and its subsidiary undertakings, after making any consolidation adjustments.

(11) For the purposes of paragraph (10), “parent undertaking” and “subsidiary undertaking” have the meanings attributed to those phrases by section 258 of the Companies Act 1985 .

(12) The equity method of accounting referred to in paragraph (9) need not be applied if the amounts in question are not material for the purpose of giving a true and fair view, for the society and its subsidiary undertakings as a whole, of the matters set out in subsections (2), (3) and (4) of section 73 of the Act.

Section 5 Notes to annual accounts

(1) The annual accounts of any single accounts society shall, subject to paragraph (5), include notes to them containing the material specified in Schedule 5, in addition to the notes required to be included by other provisions of these Regulations.

(2) The annual accounts of any group accounts society shall, subject to paragraph (5) and to any provision in Schedule 5 which indicates otherwise, include notes to them containing—

(a) in respect of the society, and

(b) in respect of the society and those of its subsidiary undertakings not excluded from the requirements of Regulation 4 (2), in combination,

the material specified in Schedule 5 in addition to the notes required to be included by other provisions of these Regulations.

(3) For the purposes of paragraph (2)(b)—

(a) any reference in a relevant provision of Schedule 5 to a society shall be taken as a reference to the society and its subsidiary undertakings in combination, and

(b) each associated body of the society which is not a subsidiary undertaking shall be treated as an associated body of the group.

(4) In paragraph (3) “relevant provision” means, in relation to Schedule 5, a provision thereof other than paragraphs 4 to 14 and 42.

(5) Paragraphs (1) and (2) are not to be read as prohibiting the disclosing of any material in the notes to the annual accounts in greater detail than is required by these Regulations.

Section 6 Associated Bodies

(1) Where a society has held any investments in an associated body during the financial year, the information specified in Schedule 6 shall be given, in addition to that required by Regulation 5, in the notes to the annual accounts.

(2) The information required by paragraph (1) shall comprise

(a) where the society is a single accounts society, or a group accounts society but all its subsidiary undertakings are excluded from the requirements of regulation 4(2), the information specified in Part I of Schedule 6;

(b) where the society is a group accounts society and at least one subsidiary undertaking is included in the group accounts in accordance with the requirements of Regulation 4(2), the information specified in Part II of Schedule 6.

(3) With the exception of that specified in paragraph 5(2) of the Schedule, the information required by Schedule 6 need not be given with respect to an associated body which—

(a) is established under the law of a country outside the United Kingdom, or

(b) carries on its business outside the United Kingdom,

if in the opinion of the directors of the society the disclosure would seriously prejudice the business of that associated body or the business of the society or any of its subsidiary undertakings, and the Commission agrees that the information need not be given.

(4) Where advantage is taken of paragraph (3), that fact shall be stated in a note to the accounts.

(5) If the directors of the society are of the opinion that the number of associated bodies in respect of which the society is required to give information specified in Schedule 6 is such that to do so would result in information of excessive length being given, the information need only be given in respect of—

(a) those associated bodies whose results or financial position, in the opinion of the directors, principally affected the figures shown in the society’s annual accounts, and

(b) subsidiary undertakings excluded from the requirements of Regulation 4(2).

(6) If advantage is taken of paragraph (5), there shall be included in the notes a statement that the information specified in Schedule 6 is given only with respect to such undertakings as are mentioned in that paragraph.

Section 7 Accounting principles and rules

Each society shall prepare its annual accounts in accordance with the accounting principles and rules set out in Schedule 7.

Section 8 Directors' report

Each directors' report of a society prepared under section 75 of the Act shall contain, in addition to the other matters required to be contained in it by the Act, the material specified in Schedule 8.

Section 9 Annual business statement

(1) Each annual business statement of a society prepared under section 74 of the Act shall, subject to paragraphs (2) and (3), contain the material specified in Schedule 9.

(2) Nothing in this regulation—

(a) requires the setting out of the material specified in Schedule 9 in any particular manner, or

(b) prohibits the inclusion, for the purpose of the giving in the annual business statement of a true representation of the matters to which that material relates, of material additional to that required to be included by this Regulation.

(3) Any material required or permitted by this Regulation to be contained in the annual business statement may be included instead in the notes to the annual accounts or in the directors' report and, where any such material is so included, the annual business statement shall specify where in those notes or that report that material is to be found.

(4) The material required to be contained in the annual business statement by virtue of paragraph 3 of Schedule 9 shall not be the subject of report by auditors under section 78 of the Act.

Section 10 Summary financial statement

(1) Subject to paragraph (2), each summary financial statement of a society prepared under section 76 of the Act shall be prepared in the order and under the headings and subheadings shown in the formats (and as directed by the notes) set out in Part I, and in accordance with the provisions of Part II, of Schedule 10, so as to contain—

(a) a statement in the prescribed form for the purposes of section 76(4) of the Act,

(b) a summary directors' report,

(c) a summary statement, and

(d) a summary of key financial ratios,

followed by the statement of the auditors' opinion required to be included by section 76(5) of the Act, and so as to give a summary account of the relevant matters.

(2) Paragraph (1) is not to be read as—

(a) requiring the heading or subheading for any item to be distinguished by any letter or number assigned to that item in the format in which it appears,

(b) requiring the headings in Section B of Part I of Schedule 10 to contain any particular wording,

(c) prohibiting the inclusion, in place of the words “THIS YEAR” and “LAST YEAR” in Sections C and D of Part I of Schedule 10, of other column headings consistent with paragraph 2 of Part II of that Schedule, or

(d) prohibiting the inclusion, for the purpose of assisting the giving in the summary financial statement of a summary account of the relevant matters, of material additional to that required to be included by this Regulation.

(3) In this regulation “the relevant matters” are, in relation to a financial year of a society with which a summary financial statement deals, the financial development (during the year) and the financial position (at the end of the year) of—

(a) where section 76(2) of the Act does not apply, the society, and

(b) where section 76(2) of the Act applies, the society and its subsidiary undertakings.

Section 11 Interpretation of Schedules

Schedule 11 shall have effect for the interpretation of the Schedules to these Regulations.

Section 12 Transitional provisions

(1) Where any provision of these Regulations requires—

(a) the recording of a particular item for the entirety of a financial year, and—

(i) that financial year began before the coming into force of these Regulations, and

(ii) the legislation in force during the period beginning with the start of the financial year and ending immediately before the coming into force of these Regulations did not require the recording of that particular item, or

(b) the recording of a particular item as at the end of a previous financial year, and—

(i) that previous financial year ended before the coming into force of these Regulations, and

(ii) the legislation in force as at the end of that previous financial year did not require the recording of that particular item,

then if the records of the society are so kept as to enable that particular item to be identified, it shall be identified and so recorded, but if the records of the society are not so kept, it shall be included on the basis of an estimate.

(2) Where under paragraph (1) an estimate is used in respect of any item, that fact shall be disclosed in a note to the accounts.

Section 13 Further transitional provision

A Society may, with respect to a financial year which commenced before the coming into force of these Regulations, prepare such annual accounts as it would have been required to prepare had these Regulations not been made.

Section 14 Revocation

The Building Societies (Accounts and Related Provisions) Regulations 1987, The Building Societies (Accounts and Related Provisions) (Amendment) Regulations 1990 and The Building Societies (Accounts and Related Provisions) (Amendment) Regulations 1991 are hereby revoked.

Section 1

Interest receivable

(a)

(i) On secured advances

(ii) On other lending

(b)

(i) On debt securities

(ii) On other liquid assets

(c) Other interest receivable

Section 1

Interest receivable

(a)

(i) On secured advances

(ii) On other lending

(b)

(i) On debt securities.

(ii) On other liquid assets.

(c) Other interest receivable

Section 1

(1) Item 1(a) and (b) in each of Part I and II shall include

(a) all income from assets entered under Asset items 2, 3, and 4(a), (b) and (c) in the balance sheet in the corresponding Part of Schedule 2, however calculated,

(b) interest receivable on—

(i) in the case of Part I, advances and loans to associated bodies, and

(ii) in the case of Part II, advances and loans to associated bodies other than subsidiary undertakings, and

(c) (in item 1(b) in each case) interest, other income and profits net of losses arising from liquid assets, except to the extent that they are included in item 5(c) in Parts I and II in accordance with paragraph 5 of this Part,

and the notes to the annual accounts shall disclose the amount of profits net of losses arising from liquid assets (except for amounts included in item 5(c) in Parts I and II) and the amount of interest and other income arising from them as separate amounts unless those two amounts are separately stated under each of item 1(b)(i) and 1(b)(ii) in each case.

(2) Item 1 in each Part shall include fees and commissions receivable similar in nature to interest and calculated on a time basis or by reference to the amount of the claim or liability (but not other fees and commissions receivable).

(3) Item 1 in each Part shall also include income from financial instruments, which is spread over the actual duration of the contract and similar in nature to interest.

Section 2

Interest payable

(a) On retail funds and deposits

(b) On non-retail funds and deposits

(c) Other interest payable

Section 2

Interest payable

(a) On retail funds and deposits

(b) On non-retail funds and deposits

(c) Other interest payable

Section 2

Item 1(a)(i) in Parts I and II shall include all income to which paragraph 1 refers arising from secured loans which are not advances secured on land as well as from advances secured on land.

Section 3

Net interest receivable

Section 3

Net interest receivable

Section 3

(1) Items 2(a) and (b) in each of Parts I and II shall include as appropriate all charges arising out of liabilities entered under Liability items 10, 11, 15 and 16 in Part I of Schedule 2 or Liability items 11, 12, 16 and 17 of Part II of that Schedule however calculated.

(2) Item 2 in each Part shall include fees and commission payable similar in nature to interest and calculated on a time basis or by reference to the amount of the claim or liability (but not other fees and commissions payable).

(3) Item 2 in each Part shall also include charges on financial instruments, which are spread over the actual duration of the contract and similar in nature to interest.

Section 4

Income from associated bodies

(a) Income from shares in subsidiary undertakings

(b) Income from participating interests

(c) Income from other associated bodies

Section 4

Income from associated bodies

(a) Income from shares in unconsolidated subsidiary undertakings

(b) Income from associated undertakings

(c) Income from other participating interests

(d) Income from other associated bodies

Section 4

(1) Item 5(a) in Parts I and II shall include income in respect of all services supplied for the account of third parties, apart from fees and commissions required to be included under “interest receivable” in item 1 in each part, and item 5(b) in those parts shall include charges for the use of services of third parties, apart from fees and commissions required to be include under “interest payable” in item 2 in each part.

(2) Any amount, apart from an appointed agency payment, which represents—

(a) fees and commissions for guarantees and loan administration,

(b) commissions and other charges and income in respect of payment transactions, account administration charges and commissions for the safe custody and administration of deeds, securities or other related documents,

(c) fees and commissions for foreign currency transactions,

(d) commissions and other charges and income in connection with insurance and pension contracts, or

(e) commissions and other charges and income for brokerage services in connection with savings and insurance contracts and loans

and which falls within subparagraph (1) but would also be capable of being included within an item other than those referred to in that subparagraph shall be included within items 5(a) and 5(b) in Parts I and II as appropriate.

(3) Appointed agency payments shall be included within item 7(c) in each Part.

(4) For the purposes of subparagraphs (2) and (3), an appointed agency payment is a payment for a relevant agency function to a person who, by virtue of an appointment by a society, acts as its agent in that function, and a relevant agency function comprises action as an agent of the society for the purpose of receipt of sums in respect of shares or deposits or the making of loans or advances.

Section 5

Other income and charges

(a) Fees and Commissions receivable

(b) Fees and Commissions payable

(c) Net profit or loss on financial operations

(d) Other operating income

(e) Other operating charges

Section 5

Other income and charges

(a) Fees and Commissions receivable

(b) Fees and Commissions payable

(c) Net profit or loss on financial operations

(d) Other operating income

(e) Other operating charges

Section 5

Item 5(c) in each of Parts I and II shall comprise—

(a) the net profit or net loss on transactions in securities which are not held as financial fixed assets together with amounts written off or written back as a result of the application of paragraph 16(1) in Schedule 7, and

(b) the net profit or loss on financial instruments, except in so far as that income or charge is included, in accordance with subparagraphs 1(3) and 3(3), under items 1 and 2 in respectively Part I and Part II.

Section 6

Amortisation of intangible fixed assets

Section 6

Amortisation of intangible fixed assets

Section 6

Items 5(d) and (e) in each of Parts I and II shall, where they relate to development properties, include respectively the net profit or loss thereon.

Section 7

Administrative expenses

(a) Staff costs

(i) Wages and salaries

(ii) Social security costs

(iii) Other pension costs

(b) Depreciation and other amounts written off tangible fixed assets

(c) Other expenses

Section 7

Administrative expenses

(a) Staff costs

(i) Wages and salaries

(ii) Social security costs

(iii) Other pension costs

(b) Depreciation and other amounts written off tangible fixed assets

(c) Other expenses

Section 7

Item 6 in each of Parts I and II shall comprise amortisation and other amounts written off in respect of Asset item 5 in Part I and Asset item 6 in Part II of Schedule 2.

Section 8

Provisions

(a) Provisions for bad and doubtful debts

(b) Provisions for contingent liabilities and commitments.

Section 8

Provisions

(a) Provisions for bad and doubtful debts

(b) Provisions for contingent liabilities and commitments

Section 8

Item 7(b) in each of Parts I and II shall comprise depreciation and other amounts written off in respect of Asset item 6 in Part I and Asset item 7 in Part II of Schedule 2.

Section 9

Adjustments to provisions

(a) Adjustments to provisions for bad and doubtful debts

(b) Adjustments to provisions for contingent liabilities and commitments.

Section 9

Adjustments to provisions

(a) Adjustments to provisions for bad and doubtful debts

(b) Adjustments to provisions for contingent liabilities and commitments

Section 9

Item 8(a) in each of Parts I and II shall comprise charges for amounts written off and for provisions made in respect of commercial assets shown under Asset items 2, 3, 4(a), 4(b) and 4(c) in each of Part I and Part II of Schedule 2; and under Asset item 5(a) of Part II of that Schedule.

Section 10

Amounts written off fixed asset investments

Section 10

Amounts written off fixed asset investments

Section 10

Item 8(b) in each of Parts I and II shall comprise charges for provisions for contingent liabilities and commitments of a type which would, if not provided for, be shown under Memorandum items 20 and 21 in Part I and Memorandum items 22 and 23 in Part II of Schedule 2.

Section 11

Adjustments to amounts written off fixed asset investments

Section 11

Adjustments to amounts written off fixed asset investments

Section 11

Item 9(a) in each of Parts I and II shall include credits from the recovery of commercial assets which were included under Asset items 2, 3, 4(a), 4(b) and 4(c) in each of Parts I and II of Schedule 2 and under Asset item 5(a) of Part II of that Schedule and have been previously written off, or were written back following earlier write offs, and the reduction of provisions previously made with respect to such commercial assets.

Section 12

Profit or loss on ordinary activities before tax

Section 12

Profit or loss on ordinary activities before tax

Section 12

Item 9(b) in each of Parts I and II shall comprise credits from the reduction of provisions previously made with respect to contingent liabilities and commitments.