The Building Societies (Accounts and Related Provisions) Regulations 1998

• Citation: S.I. 1998/504
• Sections: 328

Section 1 Citation and commencement

These Regulations may be cited as the Building Societies (Accounts and Related Provisions) Regulations 1998 and shall come into force on 27th March 1998.

Section 2 Interpretation

In these Regulations—

“ the Act ” means the Building Societies Act 1986;

“group” means a society and its subsidiary undertakings;

“group accounts society” means a society the directors of which are obliged by section 72E of the Act (duty to prepare group accounts) to prepare group accounts;

“particular account” means an income and expenditure account or a balance sheet ;

“subsidiary undertaking” means a subsidiary undertaking of a group accounts society with which the group accounts of the society are required by section 72E of the Act to deal;

“single accounts society” means a society which is not a group accounts society;

“society” means a building society; and

“undertaking” has the meaning given to that word in section 1161(1) of the Companies Act 2006 .

Section 3 Annual accounts

(1) In respect of the annual accounts of any single accounts society—

(a) every income and expenditure account shall be prepared in the format set out in Part I of Schedule 1; and

(b) every balance sheet shall be prepared in the format set out in Part I of Schedule 2; ...

(c) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

in each case in accordance with the relevant provisions, and every such document shall, subject to the following paragraphs of this regulation, be prepared in the order and under the headings and subheadings in the format applicable to it.

(2) In respect of the annual accounts of any group accounts society—

(a) the provisions of this regulation shall apply subject to the provisions of regulation 4, the supplementary provisions of which shall also have effect in relation to those accounts; and

(b) within those accounts—

(i) every income and expenditure account relating to the society shall be prepared in the format set out in Part I of Schedule 1;

(ii) every income and expenditure account relating to the society and its subsidiary undertakings shall be prepared on a consolidated basis in the format set out in Part II of Schedule 1;

(iii) every balance sheet relating to the society shall be prepared in the format set out in Part I of Schedule 2; and

(iv) every balance sheet relating to the society and its subsidiary undertakings shall be prepared on a consolidated basis in the format set out in Part II of Schedule 2; ...

(v) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

and in each case in accordance with the relevant provisions, and every such document shall, subject to the following paragraphs of this regulation, be prepared in the order and under the headings and subheadings in the format applicable to it.

(3) Paragraphs (1) and (2) are not to be read as—

(a) requiring the heading or subheading for any item to be distinguished by any letter or number assigned to that item in the format in which it appears;

(b) prohibiting the showing of any item in a particular account in greater detail (with or without additional subdivisions) than is required by the format for that particular account; or

(c) prohibiting the insertion of additional items, provided that their contents are not specifically covered by any of the items prescribed in the formats.

(4) Where the heading of an item in any format set out in Schedule 1 or 2 contains any wording in square brackets, that wording may be omitted if not applicable to the society.

(5) Items preceded by a lower case letter in any format set out in Schedule 1 or 2 may be combined in a society’s annual accounts for any financial year if either:

(a) their individual amounts are not material to assessing—

(i) in respect of an income and expenditure account, the income and expenditure of the society (or, as the case may be, the society and its subsidiary undertakings) for that year; and

(ii) in respect of a balance sheet, the state of affairs of the society (or, as the case may be, the society and its subsidiary undertakings) as at the end of that year; ...

(iii) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(b) their combination facilitates that assessment,

but where sub-paragraph (b) applies, the individual amounts of any items so combined shall be disclosed in a note to the annual accounts.

(6) Subject to paragraph (7), a heading or subheading for an item contained in any format set out in Schedule 1 or 2 shall not be included if there is no amount to be shown for that item in respect of the financial year to which the annual accounts relate (and a total need not be included if, as a result of this paragraph, it would be composed of a single item).

(7) For the purpose of comparing particular accounts with those for the preceding financial year—

(a) in respect of every item shown in a balance sheet and income and expenditure account , the corresponding amount for the preceding financial year shall be shown;

(b) where that corresponding amount is not comparable with the amount to be shown for the item in question in respect of the financial year to which the annual accounts relate, the former amount shall be adjusted and particulars of the adjustment and the reasons for it shall be disclosed in a note to the annual accounts; and

(c) paragraph (6) does not apply in any case where an amount can be shown for the item to which the heading or subheading relates in respect of the preceding financial year; in such a case that amount shall be shown under the heading or subheading required for that item.

(8) In this regulation, “the relevant provisions” means, in relation to any particular account, Part III of the Schedule in question, Parts I and II of which contain formats of that particular account.

Section 4 Group accounts: supplementary provisions

(1) The annual accounts of a group accounts society shall comply with the further provisions of Schedule 4 as to the form and content of the consolidated income and expenditure account, the balance sheet ... and the additional information to be provided by way of notes to the accounts.

(2) Subject to the exceptions authorised or required by this regulation, all the subsidiary undertakings of the society shall be included in the consolidated income and expenditure account and the balance sheet , as required by regulation 3(2), and in the notes to the accounts in respect of the society and its subsidiary undertakings in combination, as required by regulation 5(2)(b).

(3) A subsidiary undertaking may be excluded from the requirements of paragraph (2) if compliance with those requirements is not material for the purpose of giving a true and fair view for the society and its subsidiary undertakings as a whole, of the matters set out in subsection (2) of section 72F of the Act .

(4) If a society has two or more subsidiary undertakings, they do not qualify under paragraph (3) for exclusion from the requirements of paragraph (2) if taken as a whole they are material for the purpose described in paragraph (3).

(5) A subsidiary undertaking may also be excluded from the requirements of paragraph (2) where—

(a) severe long-term restrictions substantially hinder the exercise by the society of its rights over the assets or management of the subsidiary undertaking;

(b) the information necessary for the preparation of group accounts cannot be obtained without disproportionate expense or undue delay; or

(c) the interest of the society is held exclusively with a view to subsequent resale and the subsidiary undertaking has not been previously included in the group accounts prepared by the society.

(6) The references in sub-paragraphs (a) and (c) of paragraph (5) to the rights of the society and to the interest of the society are, respectively to rights and interests held by or attributed to the society for the purposes of section 1162 of the Companies Act 2006 (parent and subsidiary undertakings) in the absence of which it would not be the parent body.

(7) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(7A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(8) Each particular account which is a group account shall combine the information contained in the particular account of the society and the accounts of its subsidiary undertakings from which it is derived, adjusted so far as is necessary to consolidate those accounts.

(9) In the group accounts, the interest of the society or of any subsidiary undertaking in an associated undertaking, and the amount of income or expenditure attributable to such an interest, shall be shown by the equity method of accounting (which shall include dealing with any goodwill arising in accordance with paragraphs 8 to 10 and 12 of Schedule 7).

(10) Where an associated undertaking is itself a parent undertaking, the net assets and income or expenditure required to be taken into account by paragraph (9) are those of the parent undertaking and its subsidiary undertakings, after making any consolidation adjustments.

(11) For the purposes of paragraph (10), “parent undertaking” and “subsidiary undertaking”have the meanings attributed to those phrases by section 1162 of the Companies Act 2006 .

(12) The equity method of accounting referred to in paragraph (9) need not be applied if the amounts in question are not material for the purpose of giving a true and fair view, for the society and its subsidiary undertakings as a whole, of the matters set out in subsection (2) of section 72F of the Act .

Section 4A Accounts in euro

(1) The amounts set out in the annual accounts of a society may also be shown in the same accounts translated into euro.

(2) Where amounts are shown in euro—

(a) the amounts must have been translated at the exchange rate prevailing on the balance sheet date, and

(b) that rate must be disclosed in the notes to the accounts.

Section 5 Notes to annual accounts

(1) The annual accounts of any single accounts society shall, subject to paragraph (5), include notes to them containing the material specified and set out in the manner specified in Schedule 5, in addition to the notes required to be included by the Act and by other provisions of these Regulations.

(2) The annual accounts of any group accounts society shall, subject to paragraph (5) and any provision in Schedule 5 which indicates otherwise, include notes to them containing—

(a) in respect of the society; and

(b) in respect of the society and those of its subsidiary undertakings not excluded from the requirements of regulation 4(2), in combination,

the material specified in Schedule 5 in addition to the notes required to be included by other provisions of these Regulations.

(3) For the purposes of paragraph (2)(b) any reference in a ... provision of Schedule 5 to a society shall be taken as a reference to the society and its subsidiary undertakings in combination.

(4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(5) Paragraphs (1) and (2) are not to be read as prohibiting the disclosing of any material in the notes to the annual accounts in greater detail than is required by these Regulations.

Section 6 Holdings in undertakings

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 7 Accounting principles and rules

Each society shall prepare its annual accounts in accordance with the accounting principles and rules set out in Schedule 7.

Section 8 Directors' report

Each directors' report of a society prepared under section 75 of the Act shall contain, in addition to the other matters required to be contained in it by the Act, the material specified in Schedule 8.

Section 9 Annual business statement

(1) Each annual business statement of a society prepared under section 74 of the Act shall, subject to paragraphs (2) and (3), contain the material specified in Schedule 9.

(2) Nothing in this regulation—

(a) requires the setting out of the material specified in Schedule 9 in any particular manner; or

(b) prohibits the inclusion, for the purpose of the giving in the annual business statement of a true representation of the matters to which that material relates, of material additional to that required to be included by this regulation.

(3) Any material required or permitted by this regulation to be contained in the annual business statement may be included instead in the notes to the annual accounts or in the directors' report and, where any such material is so included, the annual business statement shall specify where in those notes or that report that material is to be found.

(4) The material required to be contained in the annual business statement by virtue of paragraph 3 of Schedule 9 shall not be the subject of report by auditors under section 78 of the Act.

Section 10 Summary financial statement

(1) Subject to paragraph (2), each summary financial statement of a society prepared under section 76 of the Act shall be prepared in the order and under the headings and subheadings shown in the formats (and as directed by the notes) set out in the relevant Part , and in accordance with the provisions of Part II, of Schedule 10, so as to contain—

(a) a statement in the prescribed form for the purposes of section 76(4) of the Act;

(b) a summary directors' report;

(c) a summary statement; and

(d) a summary of key financial ratios,

followed by the statement of the auditors' opinion required to be included by section 76(5) of the Act, and so as to give a summary account of the relevant matters.

(1A) For the purposes of paragraph (1) “the relevant Part”, for a society whose annual accounts are Building Societies Act accounts, is Part I, and for a society whose annual accounts are IAS accounts, is Part IA.

(2) Paragraphs (1) and (1A) are not to be read as—

(a) requiring the heading or subheading for any item to be distinguished by any letter or number assigned to that item in the format in which it appears;

(b) prohibiting the inclusion, in place of the words “THIS YEAR” and “LAST YEAR” in Sections C and D of Parts I and IA of Schedule 10, of other column headings consistent with paragraph 2 of Part II of that Schedule; or

(c) prohibiting the inclusion, for the purpose of assisting the giving in the summary financial statement of a summary account of the relevant matters, of material additional to that required to be included by this regulation.

(3) In this regulation “the relevant matters” are, in relation to a financial year of a society with which a summary financial statement deals, the financial development (during the year) and the financial position (at the end of the year) of—

(a) where section 76(2) of the Act does not apply, the society; and

(b) where section 76(2) of the Act applies, the society and its connected undertakings.

Section 11 Interpretation of Schedules

Schedule 11 shall have effect for the interpretation of the Schedules to these Regulations.

Section 12 Transitional provisions

(1) Where any provision of these Regulations requires—

(a) the recording of a particular item for the entirety of a financial year, and—

(i) that financial year began before the operative date of these Regulations for a society; and

(ii) the legislation in force, or, as the case may be, the requirements applying to a society by virtue of paragraph (4) during the period beginning with the start of the financial year and ending immediately before the operative date of these Regulations for a society did not require the recording of that particular item; or

(b) the recording of a particular item as at the end of a previous financial year, and—

(i) that previous financial year ended before the operative date of these Regulations for a society; and

(ii) the legislation in force or, as the case may be, the requirements applying to a society by virtue of paragraph (4) as at the end of that previous financial year did not require the recording of that partic,.

then if the records of the society are so kept as to enable that particular item to be identified, it shall be identified and so recorded, but if the records of the society are not so kept, it shall be included on the basis of an estimate.

(2) Where under paragraph (1) an estimate is used in respect of any item, that fact shall be disclosed in a note to the accounts.

(3) In the case of acquisitions made prior to the date on which a society first prepared its annual accounts in accordance with the Building Societies (Accounts and Related Provisions) Regulations 1992 , no amount need be included in any figure required to be disclosed under paragraph 11 of Schedule 4, or (if all relevant acquisitions were made prior to that date) no figure need be disclosed, if the information necessary to calculate the amount or figure with material accuracy is unavailable or cannot be obtained without unreasonable expense and delay, provided it is disclosed in the notes to the accounts that an amount has not been included or the figure has not been disclosed on these grounds.

(4) A society shall prepare, with respect to a financial year which ended before the operative date of these Regulations for it, such annual accounts in respect of that financial year as it would have been required to prepare had these Regulations not been made subject only to the omission of the statement of the source and application of funds from the annual accounts for a financial year which ends after 22nd March 1999 , and for the purpose of this paragraph the annual accounts shall be taken to include the annual business statement, the directors' report and the summary financial statement.

(5) A society may prepare, with respect to the first financial year ending after the operative date of these Regulations for it, a directors' report which does not contain the information described in paragraph 9(2) of Schedule 8.

(6) For the purpose of this regulation, the operative date of these Regulations for a society is the later of—

(a) the date of the coming into force of these Regulations; and

(b) the date on which the provisions of the Building Societies Act 1997 specified in Part II of the Schedule to the Building Societies Act 1997 (Commencement No. 3) Order 1997 have come into force in accordance with Article 2 of the Order in relation to the society.

Section 13 Revocation

The Building Societies (Accounts and Related Provisions) Regulations 1992, the Building Societies (Accounts and Related Provisions) (Amendment) Regulations 1994 and the Building Societies (Accounts and Related Provisions) (Amendment) Regulations 1995 are hereby revoked.

Section 1

Interest receivable and similar income

(a)

(i) On loans fully secured on residential property

(ii) On other loans

(b) On debt securities

(c) On other liquid assets

(d) Other interest receivable and similar income

Section 1

Interest receivable and similar income

(a)

(i) On loans fully secured on residential property

(ii) On other loans

(b) On debt securities

(c) On other liquid assets

(d) Other interest receivable and similar income

Section 1

(1) Item 1(a) in each of Parts I and II shall include—

(a) all income from assets entered under Asset item B in the balance sheet in the corresponding Part of Schedule 2, however calculated; and

(b) interest receivable on—

(i) in the case of Part I, loans within Asset items C. 2 and C. 3; and

(ii) in the case of Part II, loans within Asset items C. 2 to C. 4.

(2) Item 1(b) and (c) in each of Parts I and II shall include interest, other income and profits net of losses arising from liquid assets, except to the extent that they are included in item 7 in Parts I and II in accordance with paragraph 4 of this Part and the notes to the annual accounts shall disclose the amount of profits net of losses arising from liquid assets (except for amounts included in item 7 in each of Parts I and II) and the amount of interest and other income arising from them as separate amounts unless those two amounts are separately stated under each of item 1(b) and (c) in each case.

(3) Item 1 in each Part shall include fees and commissions receivable similar in nature to interest and calculated on a time basis or by reference to the amount of the claim or liability (but not other fees and commissions receivable).

(4) Item 1 in each Part shall also include income from financial instruments, which is spread over the actual duration of the contract and similar in nature to interest.

(5) The total amount of income from fixed income securities included in item 1 in each Part shall be disclosed in a note to the accounts.

Section 2

Interest payable and similar charges

(a)

(i) On shares held by individuals

(ii) On other shares

(iii) On subscribed capital

(b) On deposits and other borrowings

(c) Other interest payable and similar charges

Section 2

Interest payable and similar charges

(a)

(i) On shares held by individuals

(ii) On other shares

(iii) On subscribed capital

(b) On deposits and other borrowings

(c) Other interest payable and similar charges

Section 2

(1) Items 2(a)(i) and 2(a)(ii) in each of Parts I and II shall include all charges arising, respectively, out of liabilities shown under Liability item A in the corresponding Part of Schedule 2.

(2) Item 2(b) in each Part shall include all charges arising out of liabilities shown under Liability items B, C, D and H in the corresponding Part of Schedule 2.

(3) Item 2 in each Part shall include fees and commissions payable similar in nature to interest and calculated on a time basis or by reference to the amount of the claim or liability (but not other fees and commissions payable).

(4) Item 2 in each Part shall also include charges on financial instruments which are spread over the actual duration of the contract and similar in nature to interest.

Section 3

Net interest receivable

Section 3

Net interest receivable

Section 3

(1) Item 5 in each of Parts I and II shall include income in respect of all services supplied for the account of third parties, apart from fees and commissions required to be included under “interest receivable” in item 1 in each Part, and item 6 shall include charges for the use of services of third parties, apart from fees and commissions required to be included under “interest payable”in item 2 in each Part.

(2) Any amount, apart from an appointed agency payment, which represents—

(a) fees and commissions for guarantees and loan administration;

(b) commissions and other charges and income in respect of payment transactions, account administration charges and commissions for the safe custody and administration of deeds, securities or other related documents;

(c) fees and commissions for foreign currency transactions;

(d) commissions and other charges and income in connection with insurance and pension contracts; or

(e) commissions and other charges and income for brokerage services in connection with savings and insurance contracts and loans,

and which falls within sub-paragraph (1) but would also be capable of being included within an item other than those referred to in that sub-paragraph shall be included within items 5 and 6 in Parts I and II as appropriate.

(3) Appointed agency payments shall be included within item 9(b) in each Part.

(4) For the purposes of sub-paragraphs (2) and (3), an appointed agency payment is a payment for a relevant agency function to a person who, by virtue of an appointment by a society, acts as its agent in that function, and a relevant agency function comprises action as an agent of the society for the purpose of receipt of sums in respect of shares or deposits or the making of loans or advances.

Section 4

Income from investments

(a) Income from equity shares [and other variable yield securities]

(b) Income from participating interests

(c) Income from shares in subsidiary undertakings

(d) Other income from investments

Section 4

Income from investments

(a) Income from equity shares [and other variable yield securities]

(b) Income from associated undertakings

(c) Income from other participating interests

(d) Income from shares in unconsolidated subsidiary undertakings

(e) Other income from investments

Section 4

Item 7 in each of Parts I and II shall comprise—

(a) the net profit or net loss on transactions in securities which are not held as financial fixed assets together with amounts written off or written back as a result of the application of paragraph 16(1) in Schedule 7; and

(b) the net profit or loss on financial instruments, except in so far as that income or charge is included, in accordance with paragraphs 1(4) and 2(4), under items 1 and 2 in each of Parts I and II.

Section 5

Fees and commissions receivable

Section 5

Fees and commissions receivable

Section 5

Item 10 in each of Parts I and II shall comprise—

(a) amortisation and other amounts written off Asset item D; and

(b) depreciation and other amounts written off Asset item E,

in the corresponding Part of Schedule 2.

Section 6

Fees and commissions payable

Section 6

Fees and commissions payable

Section 6

Item 12(a) in each of Parts I and II shall comprise charges for amounts written off and for provisions made in respect of loans and advances to customers shown under Asset item B in the corresponding Part of Schedule 2.

Section 7

Net profit or loss on financial operations

Section 7

Net profit or loss on financial operations

Section 7

Item 12(b) in each of Parts I and II shall comprise charges for provisions for contingent liabilities and commitments of a type which would, if not provided for, be shown under Memorandum items A and B in the corresponding Part of Schedule 2.

Section 8

Other operating income

Section 8

Other operating income

Section 8

Item 13(a) in each of Parts I and II shall include credits from the recovery of loans and advances to customers shown under Asset item B in the corresponding Part of Schedule 2 and which have been previously written off, or were written back following earlier write offs, and from the reduction of provisions previously made with respect to such loans and advances.

Section 9

Administrative expenses

(a) Staff costs

(i) Wages and salaries

(ii) Social security costs

(iii) Other pension costs

(b) Other administrative expenses

Section 9

Administrative expenses

(a) Staff costs

(i) Wages and salaries

(ii) Social security costs

(iii) Other pension costs

(b) Other administrative expenses

Section 9

Item 13(b) in each of Parts I and II shall comprise credits from the reduction of provisions previously made with respect to contingent liabilities and commitments.

Section 10

Depreciation and amortisation

Section 10

Depreciation and amortisation

Section 10

Item 14 in each of Parts I and II shall comprise amounts written off in respect of transferable securities held as financial fixed assets, participating interests, and shares in subsidiary undertakings which are included in Asset items A.2 to A.4 and C in the corresponding Part of Schedule 2.

Section 11

Other operating charges

Section 11

Other operating charges

Section 11

Item 15 in each of Parts I and II shall include amounts written back following earlier write offs and provisions in respect of transferable securities held as financial fixed assets, participating interests and subsidiary undertakings and which are included in Asset items A.2 to A.4 and C in the corresponding Part of Schedule 2.

Section 12

Provisions

(a) Provisions for bad and doubtful debts

(b) Provisions for contingent liabilities and commitments

Section 12

Provisions

(a) Provisions for bad and doubtful debts

(b) Provisions for contingent liabilities and commitments

Section 12

In this Schedule “financial instrument” means—

(a) in relation to Parts I and II, an instrument concerning a transaction described in subsections (2) to (4) of section 9A of the Act (restrictions on certain transactions); and

(b) in relation to Part II, an instrument on which interest or a dividend is capable of being received and which is not an advance, a loan or a liquid asset.