The Public Record Office (Fees) (No. 2) Regulations 1999

• Citation: S.I. 1999/3298
• Sections: 35

Section 1

These Regulations may be cited as the Public Record Office (Fees) (No. 2) Regulations 1999 and shall come into force on 31st December 1999.

Section 2

(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of, or extracts from, records under the charge of the Keeper of Public Records, and for other services afforded by officers of the Public Record Office, shall be those set out in column A of the Schedule, in place of those set out in column B of the Schedule.

(2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.

(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been, or is likely to be, exceptionally simple.

Section 3

The Public Record Office (Fees) Regulations 1999 and the Public Record Office (Fees) (Amendment) Regulations 1999 are revoked.

Section 1 Officer’s Time

For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day.

Section 2 Research

For any piece of research, for each 15 minutes for each enquiry.

Section 3 Reader Tickets

For the replacement of a lost ticket

Section 4.1 Microfilming of records

For 35 mm microfilm of records, where there is no existing copy

Per hour

Section 4.2

For 35 mm silver duplicate microfilm from existing film—

Per metre (silver)

Section 5.1 Microfiche copies of records

For Diazo microfiche of records, where there is no existing negative microfiche—

Per hour

Section 5.2

For duplicate Diazo microfiche supplied from existing masters—

Per fiche

Section 6.1 Paper copies of records at research quality

For direct monochrome copies of original documents—

(i) A4 sheet Per print

Section 6.2

For monochrome prints from digital scans of documents—

(i) A4 sheet Per print

Section 6.3

For monochrome prints from existing microfilm—

Per print

Section 6.4

For prints from existing microfilm (self-service)—

Per print

Section 6.5

For colour prints from digital scans of documents—

(i) A4 sheet Per print

Section 7 Digital copies of records at research quality

For copies transferred via Internet or via CD-ROM—

(i) Monochrome A4 Per image

Section 8.1 Photographs of records

For monochrome prints—

20.3cm * 25.4cm

Section 8.2

For colour prints—

20.3cm * 25.4cm

Section 8.3

For 35mm colour slides—

per slide

Section 8.4

Handling, packaging, postage and insurance for all postal orders at 10percnt; of the cost of photographic work

Section 9.1 Miscellaneous reprographic charges

Reprographic work requiring special attention or any reprographic work not mentioned in this schedule and which the Public Record Office is able to undertake

Per hour of staff time

Section 9.2

Handling, packaging, postage and insurance for all postal orders at 10% of the cost of copying work—

Minimum charge

Section 9.3

For an estimate of the cost of copying work to be carried out requested by post, refundable on the placement of an order to the value of £10.00 or over.

Section 10 Authentication of copies of records

For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet

Section 11.1 Preparation of records for exhibition

For the preparation of records for display at exhibitions outside the Public Record Office—

(i) For documents up to 851 mm by 603 mm

Section 11.2

For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time

Section 11.3

For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time.

Section 12.1 Seals

For the making of casts of seals from an existing rubber mould, for each side of the seal—

(i) Seals up to 50 mm in diameter

Resin

Section 12.2

For the making of casts of seals where no existing rubber mould exists, for each side of the seal—

(i) Seals up to 50 mm in diameter

Resin

Section 13.1

Electronic copies of datasets and dataset documentation per order—

(i) Per dataset or part thereof

Section 13.2

Copies of datasets and dataset documentation delivered via network transfer—

For types of transfer—

(i) Delayed transfers via FTP (File Transfer Protocol)

Per dataset

Section 13.3

Copies of dataset documentation on paper or printouts of datasets or parts thereof—

(i) A4 Monochrome Per page

Section 13.4

Authentication of copies of records or extracts of records, in addition to the charge for the copy

(i) Electronic copies Per copy

Section 13.5

Paid dataset searches

For any piece of research, for each 15 minutes or part thereof for each enquiry

Section 13.6

Miscellaneous

(i) For providing an estimate of a fee in respect of item 13, refundable if an order of greater than £10.00 is received.