ALLOWANCES FOR SUBSISTENCE AND TRANSPORTATION

• Citation: 41 CFR Part 302-4
• Sections: 9

§ 302-4.1 Eligibility for subsistence and transportation allowances for permanent change of station (PCS) travel.

Employees are eligible for subsistence and transportation allowances for PCS travel if their agency specifically authorizes relocation expenses under this part. Except as specifically provided in § 302-5.6 of this subchapter, the rules (for TDY travel) in chapter 301 of this subtitle will be used for payment of the travel expenses of the employee's immediate family members. If an alternate location for beginning or ending PCS is used, reimbursement is limited to the allowable cost by the usually traveled route between the old and new official stations. An attendant may be authorized to accompany an employee with a special need in accordance with § 301-13.2(a) and (g) of this subtitle.

§ 302-4.200 Per diem rate for employee and immediate family members for en route relocation travel within CONUS.

The per diem rate for en route relocation travel between the old and new official stations will be at the standard CONUS rate ( see applicable FTR Per Diem Rate Bulletins available at https://www.gsa.gov/perdiem ). Reimbursement will be in accordance with §§ 301-11.19 through 301-11.22 of this subtitle.

§ 302-4.201 Determination of authorized en route travel days for relocation travel.

The authorized en route travel days are determined by dividing the total miles between the old residence and the new official station by the minimum driving distance the agency sets consistent with § 302-4.400 and rounding up to the next whole day.

§ 302-4.202 Calculation of maximum per diem rates for the employee and immediate family members while performing PCS travel.

The maximum amount of per diem is calculated as:

(a) For the employee, 100% of the applicable rate.

(b) If the employee and their spouse or domestic partner travel together, the maximum amount the spouse or domestic partner may receive is three-fourths of the employee's daily rate. The employee and their spouse or domestic partner are considered to be traveling together if they travel on the same days along the same general route by using more than one POV.

(c) If the spouse or domestic partner does not travel with the employee but travels unaccompanied at a different time, they will receive the same rate to which the employee is entitled.

(d) Non-spouse immediate family members aged 12 or older receive three-fourths of the employee's rate, and those under 12 receive one-half of the employee's rate.

§ 302-4.300 POV mileage rate for PCS travel.

The mileage reimbursement rate is the same as the moving expense mileage rate established by the Internal Revenue Service (IRS) for moving expense deductions. See IRS guidance available at https://www.irs.gov. These rates will be published in an FTR bulletin and are also displayed at https://www.gsa.gov/mileage.

§ 302-4.301 Special circumstances that allow a higher mileage rate OCONUS.

Agencies may authorize a higher mileage rate at a rate not to exceed the maximum rate prescribed in § 301-10.301 of this subtitle when:

(a) The POV is expected to be used on official business at the new official station;

(b) The common carrier rates for the facilities provided between the old and new official stations, the related constructive taxi or TNC fares, or the cost of utilizing an innovative mobility technology company to and from terminals, and the per diem allowances prescribed under this part justify a higher mileage rate as advantageous to the Government as determined by the agency; or

(c) The costs of driving the POV to, from, or between official stations located outside CONUS justify a higher mileage rate as advantageous to the Government.

§ 302-4.302 Method for mileage reimbursement when POV use is authorized.

For relocations within CONUS involving POV usage, the agency will reimburse mileage at the standard mileage rate specified in § 302-4.300. For an OCONUS relocation involving POV usage, the agency may allow reimbursement of certain actual expenses of using the POV ( i.e., fuel plus the additional expenses listed in § 301-10.302 of this subtitle).

§ 302-4.400 Minimum daily driving distance.

Agencies may establish a reasonable minimum driving distance that may be more than, but not less than an average of 300 miles per calendar day. Exceptions to the daily minimum driving distance may be granted by the agency when there is a delay beyond an employee's control such as acts of God, restrictions by governmental authorities, or other acceptable reasons ( e.g., the employee is an individual with a disability as defined by Section 501 of the Rehabilitation Act of 1973 and its implementing regulations at 29 CFR 1614.203 or has special needs).

§ 302-4.600 Advance of funds for lodgings-plus per diem and mileage allowances for PCS travel.

Employees may request an advance of funds for lodgings-plus per diem and mileage allowances for PCS travel, except for overseas tour renewal agreement travel.